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Part-time Administrative Associate

4 months ago

Hialeah, United States ZAFCO INTERNATIONAL Full time

**Position Overview**:
**Key Responsibilities**:
**Invoice Management**:

- Collect bills from vendors and ensure timely payments.
- Review invoices for accuracy and verify against received goods or services.
- Coordinate with Admin Analyst to ensure all expenses align with budgetary constraints.
- Negotiate with vendors to optimize terms and pricing as necessary.

**Vendor Communication**:

- Maintain positive relationships with vendors and address any payment discrepancies or issues.
- Communicate effectively with vendors regarding invoice inquiries and payment schedules.

**Budget Oversight**:

- Assist Admin Analyst in monitoring expenses and budget allocations.
- Provide support in budget planning and forecasting as required.
- Alert management of any potential budgetary concerns or discrepancies.

**Administrative Support**:

- Perform general administrative tasks such as filing, data entry, and document management.
- Maintain accurate records of assets and office inventory.
- Coordinate office maintenance activities and ensure a safe and functional work environment.
- Monitor office supplies and coordinate restocking as needed.

**Qualifications**:

- High school diploma or equivalent; additional certifications in office administration or related field preferred.
- Proven experience in administrative roles, preferably in a corporate or office setting.
- Proficiency in English is essential for effective communication within the team and with external stakeholders.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Excellent communication skills, both verbal and written.
- Detail-oriented with a high level of accuracy in data entry and record-keeping.
- Ability to work independently and collaboratively within a team environment.
- Experience in invoice management and vendor negotiation is a plus.

**Job Type**: Part-time

Pay: $15.00 - $16.50 per hour

Expected hours: 24 per week

Schedule:

- 8 hour shift

**Experience**:

- Administrative Operations: 1 year (required)

Ability to Commute:

- Hialeah, FL 33018 (required)

Ability to Relocate:

- Hialeah, FL 33018: Relocate before starting work (required)

Work Location: In person