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Manager, Payroll
4 months ago
About Western Kentucky University:
Western Kentucky University (WKU) is a student-centered, applied-research institution committed to providing its students with a transformative academic and social experience and to elevating its surrounding communities. Founded in 1906, WKU is the second largest undergraduate institution in the Commonwealth of Kentucky with approximately 15,035 students (29% first generation, 18% underrepresented minority) and just over 2,500 faculty and staff employees.
Western Kentucky University is committed to empowering its campus community to embrace diversity by building equitable and inclusive learning, working, and living environments. At the heart of our mission, we seek to provide holistic education and employment experiences that prepare students, faculty, and staff to become effective scholars, contributors, and leaders in our diverse and evolving communities.
Located 65 miles north of Nashville, TN, and just over 100 miles south of Louisville, KY, WKU's main campus is in Bowling Green, KY - a city with approximately 70,000 residents. Our population is ethnically diverse, with more than 85 languages spoken in and around Bowling Green, and people from 35 nationalities call our community home.
Western Kentucky University seeks to attract talented faculty and staff who are inspired individually to contribute to WKU's strategic plans and ongoing success. We offer comprehensive wellness and health benefits to employees and their families, including domestic partners and other qualified dependents and take pride in providing a workplace culture that supports balancing the responsibilities of work and family life. Paid-time off for holidays, vacation and sick leave, and a tuition discount program for employees and dependents are also provided. Learn more about WKU and Bowling Green at wku.edu/about.
Job Description:
Position Summary
The Payroll Manager oversees all aspects of payroll operations for WKU, including daily managerial, administrative support, and all payroll processes for the Payroll Office. This position plays a critical role in ensuring accurate and timely processing of payroll in accordance with relevant regulations, contracts, and policies, ensuring compliance with all federal, state, and local tax regulations, and providing excellent service to WKU employees.
The position provides oversight and supervision of payroll professionals and reports to the University Controller/Treasurer.
Primary Duties and Responsibilities
The following duties are customary for this position but are not to be construed as all-inclusive. Duties may be added, deleted and assigned based on management discretion and institutional needs.
Lead and manage payroll professionals, providing guidance, support, and mentorship to ensure high performance in a collaborative and customer-focused work environment that prioritizes accuracy and efficiency. Oversee the day-to-day operations of the Payroll Office, including payroll processing, tax withholding, and payroll-related deductions. Prepare and submit federal, state, and local payroll reporting requirements, including W-2s, 941s, and other tax filings, accurately and on time. In addition, submit tax deposits for federal, state, and local withholdings. Ensure accurate calculation and distribution of salaries, wages, and other compensation for all WKU employees. Collaborate with human resources, information technology, and accounting teams to ensure accurate and timely processing of payroll updates including new hires, promotions, terminations, and changes to pay rates. Implement and maintain payroll policies, procedures, and controls to ensure compliance with federal, state, and local regulations. Manage accurate record-keeping, account reconciliation, and year-end closeout procedures. Collect and prepare state pension reporting requirements accurately and on time. In addition, submit remittances for state pension retirement plans. Communicate with employees and outside agencies concerning payroll and deduction matters. Calculate and process associated withholdings for tuition waiver benefit. Participate in periodic payroll systems improvement testing and implementation.
Requirements:
