Corporate Office Administrator

2 months ago


Maryland Heights, United States Arizon Companies Full time

POSITION SUMMARY:

The Corporate Office Administrator will perform a wide range of administrative responsibilities supporting the company's Corporate Office, follow, establish, maintain, and update office processes and procedures to ensure maximum output and high efficiency. The ideal candidate is a dedicated, hardworking, reliable, and flexible individual with a positive, can-do attitude who can effectively implement our company's Standard Operating Procedures.

FUNCTIONS OF THE POSITION


Front Office

  • Answer the phones & route calls
  • Check company voicemail & dispatch all messages appropriately.
  • Process incoming/outgoing mail - UPS, FedEx, Us Mail, Faxes, etc.
  • Refill paper in the copier & printers
  • Track and schedule conference rooms
  • Maintain and replenish inventory of office/kitchen supplies
  • Coordinate meals for guests and internal meetings
  • Keep all areas of the main office and conference rooms cleaned and straightened, as needed (after meetings, guest visits, turn off lights, white boards, trash, etc.)
  • Maintain and update both online and hard copies of the "Office Equipment Manual"
  • Maintain office equipment (Printers, copiers, toner, phones, fax machine, postage machine, etc.)
  • Order office inventory
  • Performs other duties and assignments as directed by management.

Visitors & Guests

  • Greet and welcome all visitors and guests, ensuring they have signed in and signed a vendor or customer confidentiality form
  • excel tracking and file signed form
  • Schedule travel and entertainment for guests based on requests from Sales Team
  • Prepare conference room for guest visit and assist Sales team with hosting guests.

Employee Relations Management

  • Employee Attendance Management - Corporate
  • Point Tracker - Arizon Store
  • Monthly Birthday Celebration
  • Referral Tracking

EDUCATION/SKILLS & ABILITIES:

  • Associate degree preferred, High School Graduate or its equivalent and 3 to 5 years related work experience
  • Sound judgment, accuracy, timeliness, and reliability are required key skills
  • Exhibit a friendly, positive, and professional demeanor
  • Attention to detail and excellent follow-through skills are essential
  • Must be highly organized and able to prioritize and multi-task effectively
  • Must be able to work under pressure on competing responsibilities with discretion and accuracy to meet deadlines
  • Excellent writing, grammar and proofreading skills are necessary for reports, letters, e-mails, and professional business correspondence
  • Proficiency in MS Office Programs including MS Excel, Outlook, and Word
  • Strong interpersonal and communication skills a must

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