Office Assistant

4 weeks ago

Clearwater, United States Nova Southeastern University Full time

Job Category:

Non-Exempt Hiring Range: Commensurate with Experience Pay Basis:

Hourly

Subject to Grant Funding?: No Essential Job Functions: 1. Provides general office and clerical support such as basic typing and data entry in software systems.
2. Reviews and verifies accuracy of data; process invoices and generates reports.
3. Scans and files forms and documents using electronic/manual filing systems.
4. Picks up, sorts and distributes correspondence and materials.
5. Provides front office coverage by greeting visitors and directing them to appropriate persons and/or answering phones, routing calls, and taking messages.
6. Orders and maintains inventory of office supplies, assists with facilitating office equipment repairs.
7. Prepares letters/memos and purchase order requisitions.
8. Handles travel authorization requests and processes reimbursements.
9. Routes actions to appropriate departments and follows through
10. Performs other duties as assigned or required.
Marginal Job Functions: Required Knowledge, Skills, & Abilities: Knowledge:
1. English Language – General knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
2. Customer and Personal Service - General knowledge of principles and processes for providing customer and personal services.
Skills:
1. Excellent oral and written communication skills
2. Proficiency with Microsoft Office Suites

Abilities:
1. Ability to work in a team setting
2. Ability to take direction and work independently as needed
3. Ability to maintain confidentiality when dealing with highly sensitive information
Physical Requirements:
1. Near Vision - Must be able to see details at close range (within a few feet of the observer).
2. Speech Recognition - Must be able to identify and understand the speech of another person.
3. Speech Clarity - Must be able to speak clearly so others can understand you.
Job Requirements: Required Certifications/Licensures: Required Education: High School Diploma or Equivalent Major (if required): Required Experience: One (1) year experience in general clerical/office duties in an office environment. Preferred Qualifications: Education: Some college Is this a safety sensitive position? No Background Screening Required? No Pre-Employment Conditions: Sensitivity Disclaimer: Nova Southeastern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities, and will make reasonable accommodation when necessary.

  • Sales Office Assistant

    4 weeks ago

    Clearwater, United States Speeler Companies Full time

    Job DescriptionJob DescriptionWe are seeking multiple Sales/Office Assistants to join our team! Position is full time and will be hourly pay. Scheduled time is 40 hours a week between the hours of 7am-5pm. No nights or weekends. Position is on site unless traveling out to a job site within Pinellas County. Responsibilities:Assist sales team with AutoCad...

  • Administrative Assistant

    2 weeks ago

    Clearwater, United States SOFT COMPUTER CONSULTANTS Full time

    Job DescriptionJob DescriptionPOSITION SUMMARY:The Administrative Assistant provides assistance to the Legal department on client and vendor contracts as well as immigration documents. This position creates, analyzes, and reviews contractual agreements or proposed agreements for conformity to company verbiage, rules, and regulations. Prepares immigration...

  • Custom Protection Officer

    4 weeks ago

    Clearwater, United States Allied Universal® Full time

    Custom Protection Officer - Flex Officer **Overview**: Allied Universal®, North America's leading security and facility services company, provides rewarding careers that give you a sense of purpose. While working in a dynamic, diverse and inclusive workplace, you will be part of a team that fuels a culture that will reflect in our communities and customers...

  • Chiropractic Office Manager

    3 weeks ago

    Clearwater, United States First Choice Chiropractic Injury & Wellness Full time

    Job DescriptionJob DescriptionWe are looking to hire a Chiropractic Office Manager to join our team! You will be responsible for overseeing the administrative activities of the organization. This office is growing so you'll need to help with some patient care as we grow and add more staff. Responsibilities:Manage records and informationKeep track of...

  • Administrative Office Manager

    2 weeks ago

    Clearwater, United States RollShield LLC Full time

    Job DescriptionJob DescriptionWe are looking to hire an Administrative Office Manager to join our team! You will be responsible for overseeing the administrative activities of the organization.Responsibilities:Manage records and informationPlan and maintain work facilitiesProvide administrative assistance to management teamEncourage and improve...

  • Receptionist/Office Clerk- Manufacturing

    1 month ago

    Clearwater, United States AMERICAN TOOL & MOLD Full time

    Job DescriptionJob DescriptionAmerican Tool & Mold Inc of FL is currently seeking a Receptionist/Office Clerk – Plastic Injection Molding to join our team in Clearwater, Florida.“Crafting Precision, Powering Progress” Job Opportunity at American Tool & Mold: Join the Team that Builds America.Are you passionate about precision, innovation, and the...

  • Office Associate

    1 month ago

    Clearwater, United States Safer Home Services, LLC Full time

    Job DescriptionJob DescriptionJob descriptionWERE YOUR PEST & TERMITE CONTROL HEROESSafer Home Services is a revolutionary, high-tech approach to pest and termite protection. We employ scientific solutions to provide the safest, most convenient, and most effective pest & termite protection services for homes and businesses in Florida. We are looking to add...

  • Trust Officer

    1 week ago

    Clearwater, United States Insight Global Full time

    A large financial client is looking for a Trust Officer to join their Financial and Wealth Management organization. This group is expanding into new markets and this person will be joining one of the new markets for their trust business. They will be performing administration and servicing of Trust accounts as well as assisting in new business...

  • PSR/Medical Assistant

    4 weeks ago

    Clearwater, United States Omni Spine & Joint - Clearwater Full time

    Job DescriptionJob DescriptionMaintains the front desk including registering and scheduling patients referred for treatment related to personal injury and auto related accidents and provides occasional assistance in the back office as needed.Primary duties will include: check-in, check-out, answering phones, scheduling, and corresponding with other...

  • Administration Assistant

    4 weeks ago

    Clearwater, United States Speeler Companies Full time

    Job DescriptionJob DescriptionWe are seeking an Administration Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Position is full time with hourly pay. Schedule is M-F 9am-5pm . No nights or weekends. Position is on site unless traveling to submit building permits at various municipalities...

  • Front Office Manager

    2 weeks ago

    Clearwater, United States Marriott Full time

    **Job Number** 24057360 **Job Category** Rooms & Guest Services Operations **Location** The Karol Hotel St. Petersburg Clearwater a Tribute Portfoli, 2675 Ulmerton Road, Clearwater, Florida, United States **Schedule** Full-Time **Located Remotely?** N **Relocation?** N **Position Type** Management **Additional Information:** This hotel is...

  • Front Office Manager

    2 weeks ago

    Clearwater, United States Marriott International Full time

    Job Number 24057360 Job Category Rooms & Guest Services Operations Location The Karol Hotel St. Petersburg Clearwater a Tribute Portfoli, 2675 Ulmerton Road, Clearwater, Florida, United States VIEW ON MAP Schedule Full-Time Located Remotely? N Relocation? N Position Type Management Additional Information: This hotel is owned and operated by an...

  • Business Assistant

    4 weeks ago

    Clearwater, United States Pinellas County FL Full time

    Business Assistant  Classification Title: Business Assistant Specialist 1, C19 Location: Bryan Dairy Rd., Suite , Largo, FL Schedule: Monday - Friday, 8:30 a.m. - 5:00 p.m. Would you like to be part of the official tourism marketing management team for Pinellas County? In this position, you would provide support to enhance and promote...

  • Accounting Assistant

    3 days ago

    Clearwater, United States Creative Financial Staffing Full time

    Accounting Assistant Clearwater, FL About the Company Looking for an Accounting Assistant: Our client is a dynamic, leading employer in the recreation organization seeking an Accounting Clerk to add to their growing team. Beautiful corporate office in downtown Clearwater with bay views They have facilities all across the US with more being added rapidly They...

  • Certified Medical Assistant

    4 weeks ago

    Clearwater, United States cloudteam Full time

    Job DescriptionJob DescriptionSeeking a Medical Assistant for a back-office opportunity at a dynamic clinic in Largo, Florida.The Medical Assistant is responsible for providing responsive customer service as the communicator between the patients and the provider. This role provides clinical and clerical support to Physicians and Mid-Level Providers and...

  • Accounting Assistant

    2 weeks ago

    Clearwater, United States Creative Financial Staffing Full time

    Accounting Assistant Clearwater, FL About the Company Looking for an Accounting Assistant: Our client is a dynamic, leading employer in the recreation organization seeking an Accounting Clerk to add to their growing team. Beautiful corporate office in downtown Clearwater with bay views They have facilities all across the US with more being added...

  • Accounting Assistant

    4 days ago

    Clearwater, United States Creative Financial Staffing Full time

    Accounting Assistant Clearwater, FL About the Company Looking for an Accounting Assistant: Our client is a dynamic, leading employer in the recreation organization seeking an Accounting Clerk to add to their growing team. Beautiful corporate office in downtown Clearwater with bay views They have facilities all across the US with more being added...

  • Certified Medical Assistant

    2 weeks ago

    Clearwater, United States OneHealth Primary Care Full time

    OneHealth Primary Care is currently looking for a Medical Assistant with a positive attitude, for our Clearwater, Largo, and Palm Harbor. The right individual must have at least 3-5 years experience in a busy medical office setting, preferably managed care experience. This position requires someone who believes in a team work environment so that everyone is...

  • Certified Medical Assistant

    4 weeks ago

    Clearwater, United States OneHealth Primary Care Full time

    Job DescriptionJob DescriptionOneHealth Primary Care is currently looking for a Medical Assistant with a positive attitude, for our Clearwater, Largo, and Palm Harbor. The right individual must have at least 3-5 years experience in a busy medical office setting, preferably managed care experience. This position requires someone who believes in a team work...

  • Staffing Coordinator

    7 days ago

    Clearwater, United States BayCare Health System Full time

    Join the team that is revolutionizing health care - BayCare Health System Our network consists of 16 community-based hospitals, a long-term acute care facility, home health services, outpatient centers and thousands of physicians. With the support of more than 30,000 team members, we promote a forward-thinking philosophy that's built on a foundation of...