Office Assistant II

3 weeks ago

Plainfield, United States Joliet Junior College Full time

Position Title:

Office Assistant II

Job Description:

POSITION TITLE: Office Assistant II
STATUS: Part time
DEPARTMENT: Student Development
DIVISION: Admissions
CLASSIFICATION: Non-exempt
UNION: TOSSC
REPORTS TO: Director of Admissions and Recruitment
PLACEMENT: Clerical Grade 6
MINIMUM PAY RATE: $16.47 per hour

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The student population at the college is diverse in ethnicity, gender, language, age and background. Joliet Junior College is an AA/EO employer and strongly encourages applications from candidates who would enhance the diversity of its staff.

POSITION SUMMARY

The office assistant II serves as the first point of contact for the Admissions Office. Provides general information about the college, campus functions, and other assistance to customers. Under the direction of the Director of Admissions, provides support for the Admissions Office programs, events, fairs, and related student activities. Supports the supervision of student workers. Maintains a high degree of confidentiality; provides excellent customer service students, parents, faculty, and college personnel; is dependable, and exercises good judgment in resolving issues. Must be available to work afternoon and evening hours for evening vacancy. Maintain lobby resources and waiting area for students and visitors.

ESSENTIAL JOB DUTIES AND KEY RESPONSIBILITIES

1. Effectively and professionally communicate with customers, providing excellent customer service. 2. Receive and direct visitors, handle phone calls, take and relay messages, provide requested information regarding the college and its programs and procedures. Prioritize and distribute mail. 3. Review and evaluate high school transcripts for placement measures such as geometry equivalency, chemistry equivalency, and any other placement measures based on high school transcript data established by the institution.

4. Receive, research, review, and process student’s records in regards to residency, applications, placement information and other necessary documentation.

5. Prepare, maintain, and process admissions documents (high school transcripts, ACT/SAT scores, address changes, name corrections, etc.) related to the admission process and office by inputting data and updating information in the operating system.

6. Assist with onboarding, training and development of student workers.

7. Provide technical support to outside department and students pertaining to admissions procedures and protocols.

8. Prepare data related to incoming emails, phone calls, and in-person visitors as needed for executive management.

9. Prepare and organize incoming Admissions documents to be imaged into the student file according to procedures, which includes document analysis and provides quality control for the department. 10. Responsible for document scanning, identifying imaged documents and assigning appropriate index based upon pre-determined parameters and ensure quality of image.

11. As assigned, support all activities and related priorities for the Admissions department including campus tours, on campus recruitment events. 

12. Follows procedure to prepare student documents for follow up communication.

13. Assist with training and development of student workers and new department employees. 14. Performs other related duties as assigned.

15. Assist other enrollment center front line areas as needed.

MINIMUM QUALIFICATIONS

1. High school diploma or equivalent.

2. One (1) years of modern office experience.

3. Detail oriented, a self-starter, with effective organizational skills and the ability to handle a variety of tasks and responsibilities.

4. Current computer and internet skills, with knowledge of Microsoft Suite. 

5. Strong verbal and written skills, and ability and willingness to work cooperatively and confidentially with a diverse population. 

6. Attentiveness to detail, efficient organizational skills, initiative and ability to produce high-quality work.

7. Ability to work responsibly with minimal supervision.

8. Ability to establish and maintain cooperative and effective working relationships with other members of the college and community, displaying cultural competence as well as emotional intelligence. 9. Demonstrated commitment to the college’s core values of respect and inclusion, sustainability, integrity, collaboration, humor and well-being, innovation and quality.

PREFERRED QUALIFICATIONS

1. Associate’s Degree

2. Two (2) or more years related experience.

3. Knowledge and/or experience with Colleague and Workday software.

4. English and Spanish verbal and written communication proficiency.

5. Demonstrated multicultural competence.

PHYSICAL DEMANDS

1. Normal office physical demands.

WORKING CONDITIONS 

1. Admissions office environment

2. Admissions Office regular hours of operation are 8:00am -6:00pm, Monday – Thursday and 8:00am4:30pm on Fridays. 

3. Occasional evening and weekend hours may be required for admissions events and special office hours during peak times. 

Full Time/Part Time:

Part time

Union (If Applicable):

TOSSC

Scheduled Hours:

28

  • Medical Assistant II

    4 weeks ago

    Plainfield, United States CleanSlate Centers Full time

    Job Details Description Qualifications Why You Would Love This Job You care. Along with a smile and warm conversation, you can make all the difference to our patients in recovery. As a Medical Assistant your work WILL make an impact every single day. Your attention to detail and support of our providers will help our clinics run...

  • Mental Health Office Adminstrator Assistant

    2 days ago

    Plainfield, United States A New Day Family Counseling Full time

    Mental Health Office Administrative Assistant Growing mental health practice seeking an administrative assistant to manage the flow of client referrals and intake process. Must effectively communicate with practice directors, office staff and clients. Coordinate client care and being a point of contact in a welcoming, friendly and sensitive manner. Strong...

  • Mental Health Office Adminstrator Assistant

    7 days ago

    Plainfield, United States A New Day Family Counseling Full time

    **Mental Health Office Administrative Assistant** Growing mental health practice seeking an administrative assistant. Strong scheduling experience and understanding of insurance and ability to communicate plan benefits to new clients. In-office position, some remote possible/occassional. Spanish Speaking/Bi-Lingual Preferred. Monday, 9 am - 5pm; Tuesday -...

  • Mental Health Office Adminstrator Assistant

    7 days ago

    Plainfield, United States A New Day Family Counseling Full time

    Job DescriptionJob DescriptionMental Health Office Administrative AssistantGrowing mental health practice seeking an administrative assistant to manage the flow of client referrals and intake process. Must effectively communicate with practice directors, office staff and clients. Coordinate client care and being a point of contact in a welcoming, friendly...

  • Project Superintendent II

    2 weeks ago

    Plainfield, United States Shiel Sexton Full time

    About Shiel Sexton At Shiel Sexton We Build For People Who Expect More. Shiel Sexton has a deep bench of resources with over 300 professionals specializing in all facets of the construction industry including: Project Management, Field Supervision, Green Building Expertise, Building Information Modeling (BIM), Safety Management and Quality Assurance. We have...

  • Technician II

    3 weeks ago

    Plainfield, United States ATR International Full time

    Job Description: We are seeking a Technician II for a very important client Responsibilities may include the following and other duties may be assigned Performs a variety of duties in the electronic, mechanical, electromechanical, and/or optical areas Constructs, troubleshoots, calibrates, adjusts, tests, diagnoses, and maintains equipment, components,...

  • Bilingual Office Assistant

    3 weeks ago

    North Plainfield, United States LA FERIA SERVICES Full time

    Job DescriptionJob DescriptionFull and part time positions availableJob Summary** Candidates must live within 10-15 miles **** Must be bilingual in English & Spanish **JOB DETAILS:Positions will run from January, 2023 through Mid April, 2023. Possibility of becoming permanent position* Clerical duties. (Answering calls, faxing, emailing, filing, scanning,...

  • Office Assistant

    7 days ago

    South Plainfield, United States Maintainco Full time

    Job DescriptionJob DescriptionTOYOTA INDUSTRIAL EQUIPMENT – Administrative assistant Maintainco Inc, a Toyota and Mitsubishi heavy equipment lift truck dealer is seeking an admin assistant to join our dynamic, growing company in the north Jersey market. For 60+ years Maintainco has been a leader in the Material Handling lift truck and warehouse market. We...

  • Manufacturing Engineer II

    3 weeks ago

    Plainfield, United States Taleo Full time

    Careers That Change Lives In this exciting role as a Manufacturing Engineer II, you will have responsibility for supporting the service America’s group that performs service and repairs on customer devices and company assets. A Day in the Life Responsibilities may include the following and other duties may be assigned. · Create and/or update transfer...

  • Office Assistant/Secretary

    2 days ago

    South Plainfield, United States Penyak Roofing Co., Inc. Full time

    Job DescriptionJob DescriptionWe are seeking an Office Assistant/Secretary to join our team! You will perform clerical and administrative functions in order to drive company success.Responsibilities:Make outbound calls and take legible notesExhibit exceptional customer serviceManage high call volume with ease and patienceDraft correspondences and other...

  • Office Clerk

    1 week ago

    South Plainfield, United States Tyler Truck Repair Inc Full time

    Benefits: Willing to Train Casual Office Setting Paid time off Seeking a responsible & self-motivated person for a Full time office clerk position, able to work as a team as well as independently, with the ability to multi task. Great position if you're looking to get out of retail, and into an office setting! Monday through Friday College Degree not*...

  • Security Officer

    4 weeks ago

    Plainfield, United States Allied Universal® Full time

    Security Officer - Part Time **Overview**: Allied Universal®, North America's leading security and facility services company, provides rewarding careers that give you a sense of purpose. While working in a dynamic, diverse and inclusive workplace, you will be part of a team that fuels a culture that will reflect in our communities and customers we serve....

  • Office Clerk

    4 weeks ago

    South Plainfield, United States Tyler Truck Repair Inc Full time

    Job DescriptionJob DescriptionBenefits:Willing to TrainCasual Office SettingPaid time off Seeking a responsible & self-motivated person for a Full time office clerk position, able to work as a team as well as independently, with the ability to multi task.Great position if you're looking to get out of retail, and into an office setting!Monday through...

  • Office Clerk

    4 weeks ago

    South Plainfield, United States Tyler Truck Repair Inc Full time

    Job DescriptionJob DescriptionBenefits:Willing to TrainCasual Office SettingPaid time off Seeking a responsible & self-motivated person for a Full time office clerk position, able to work as a team as well as independently, with the ability to multi task.Great position if you're looking to get out of retail, and into an office setting!Monday through...

  • Office Clerk

    4 weeks ago

    South Plainfield, United States Tyler Truck Repair Inc Full time

    Job DescriptionJob DescriptionSeeking a responsible & self-motivated person for a Full time office clerk position, able to work as a team as well as independently, with the ability to multi task.Great position if you're looking to get out of retail, and into an office setting!Monday through FridayCollege Degree not* necessaryMust live within 30-45...

  • Administrative Assistant

    2 days ago

    Plainfield, United States AAA Counseling & Consulting Services Full time

    **Job description** AAA Counseling and Consulting Services is adding an Administrative Assistant to be responsible for fully supporting office operations. Additionally, this person will oversee setting up of appointments, answering phones, completing reports, filing claims, and all administrative duties as assigned. **Receptionist Responsibilities**: -...

  • Optical Medical Assistant

    3 days ago

    Plainfield, United States Vision Source Full time

    Do you enjoy interacting and connecting with patients? Are you passionate about providing best-in-class patient care? Then, join the 4Sight iCare team today in this Optical Medical Assistant job in our **Plainfield, Illinois location**. As the Optical Medical Assistant, you would be expected to maintain a professional and friendly attitude as you guide...

  • Optical Medical Assistant

    3 days ago

    Plainfield, United States Vision Source Full time

    Job DescriptionJob DescriptionDo you enjoy interacting and connecting with patients? Are you passionate about providing best-in-class patient care? Then, join the 4Sight iCare team today in this Optical Medical Assistant job in our Plainfield, Illinois location.  As the Optical Medical Assistant, you would be expected to maintain a professional and...

  • Senior Associate Scientist I/II

    3 weeks ago

    South Plainfield, United States Admera Health Full time

    About the jobAdmera Health is seeking a Senior Associate Scientist I/II (Lab) to join our growing team!ADMERA - Entering the ADvanced Molecular ERAAdmera Health provides genomic and bioinformatic services supporting discovery through clinical research stages. Our services include solutions for genomics, transcriptomics, epigenomics, and bioinformatics....

  • Senior Associate Scientist I/II

    3 weeks ago

    South Plainfield, United States Admera Health Full time

    About the jobAdmera Health is seeking a Senior Associate Scientist I/II (Lab) to join our growing team!ADMERA - Entering the ADvanced Molecular ERAAdmera Health provides genomic and bioinformatic services supporting discovery through clinical research stages. Our services include solutions for genomics, transcriptomics, epigenomics, and bioinformatics....