Accounting Specialist
2 weeks ago
Accounting Specialist
We are seeking a detail-oriented and proactive Accounting Specialist to join our dynamic finance and accounting team. The successful candidate will be responsible for supporting various accounting functions, including payroll, timekeeping, billing, accounts payable/receivable, and financial reporting. This role is crucial for maintaining the accuracy and integrity of financial records and ensuring compliance with company policies and relevant regulations.
Job Responsibilities:
This position will be responsible for the following activities and functions in the Finance and Accounting Department:
Financial Reporting:
· Support the Periodic/Monthly/Quarterly/Annual Financial Reports – Preparation (Day-to-Day and separate from interpretation and strategy)
· Support the Quarterly Jurisdictional Reports – Sales & Use, Property Tax, other Statutory filing requirements etc.
· Responsible for 1099 Reporting
· Support Project and Program Management reporting
Invoicing/Accounts Receivable:
· Periodic/Weekly/Monthly/Milestone/Deliverable Invoicing
· Reconciliation of receipts and payment application to AR in accounting and following up on variances until resolved
· Periodic monitoring of outstanding receivables and maintenance of past due. Once per 15 days minimum.
· Ensuring all customers where ACH/Wire is available are set up for direct pay. Monitoring and depositing checks as necessary.
Accounts Payable:
· Routine review and retrieval/import of subcontractor timesheets for labor accrual reconciliation
· Routine review and retrieval of employee and subcontractor expense reports
· Process employee expense reimbursements
· Tracking, saving, and reconciling subcontractor invoices to timesheets and G/L accounts
· Creating and maintaining new vendors in accounting system and bank payment system
· Tracking, saving and reconciling Vendor invoices
· Weekly generation of A/P Selection report
· Weekly generation of ACH/Wire/Check Disbursements
· Routine Maintenance of Vendor/Subcontractor profiles and on-boarding support
· Assistance with 1099 reconciliation/W9 collections/filings
· Fielding payment inquiries and providing resolution as necessary
Timekeeping / Payroll:
· New employee set up in PEO/Payroll system
· Timesheet/Labor Imports and reconciliation
· Support new project onboarding and set up in the Accounting System
· Create project assignments for timekeeping and initial timekeeping budgets
· Payroll Submittal/Reconciliation
· Vendor/sub-contract management expertise
· Year End Purges and other YE processing reports as well as W2 administration
Requirements
Experience Requirements:
· At least of 2 years of Accounting experience preferred
· Project Based Accounting experience and thorough knowledge
· Federal Contracting/DCCA compliance is highly desired
· Experience in services/staffing industry is a plus
· Preparation of financial reports (periodic, monthly, quarterly, annual)
· Accounts Payable/Receivable management expertise
· Accounts Reconciliation skills
· Payroll and Timekeeping experience
· Vendor/sub-contract management expertise
· Strong written, oral, and presentation skills
· Customer Service oriented
· Detail oriented and focus on compliance, best practices, and continuous improvement
Technologies and Tools:
· Unanet/Procas/Deltek or other Gov’t Contractor tailored Project based accounting software strongly preferred.
· Paychex or similar payroll/PEO platform experience
· Extremely proficient with MS Excel (Pivot Tables, Macros, etc.)
· Expensify experience is plus
· Experience with Microsoft 365/SharePoint online/OneDrive
· Extremely proficient with MS Word, PowerPoint
· Extremely proficient with DocuSign and Adobe DC Pro is preferred
Education:
Bachelor’s degree in Accounting, Finance or Business Administration required.
Location:
Requirements
• At least of 2 years of Accounting experience preferred • Project Based Accounting experience and thorough knowledge • Federal Contracting/DCCA compliance is highly desired • Experience in services/staffing industry is a plus • Preparation of financial reports (periodic, monthly, quarterly, annual) • Accounts Payable/Receivable management expertise • Accounts Reconciliation skills • Payroll and Timekeeping experience • Vendor/sub-contract management expertise • Strong written, oral, and presentation skills • Customer Service oriented • Detail oriented and focus on compliance, best practices, and continuous improvement
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