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Office Manager

3 months ago

Normal, United States Illinois State University Full time

Office Manager

Job no: 519001
Work type: On Campus
Location: Normal, Illinois

Division Name: Academic Affairs
Department: Stevenson Ctr-Community/Economic Development

Job Summary

The primary purpose of this position is to provide support to the Director, Assistant Director, and Program Coordinator of the Stevenson Center for Community and Economic Development. This position also facilitates the functioning of an interdisciplinary student program and community service organization by creating and maintaining informational and budget files for multiple accounts; working directly with the Assistant Director in assuring the AmeriCorps program is operating smoothly; helping track the admissions process and with onboarding incoming students; answering inquiries from potential students; communicating with faculty, students, and our community partners; and working with other offices on campus.

Additional Information

The Stevenson Center at Illinois State University promotes community and economic development in the U.S. and abroad. The Center sets the pace for public service and scholarship through a unique combination of coursework, research, professional practice, and collaboration with communities.

Like Illinois State University, one of the Stevenson Center’s core values is civic engagement. The Center prepares students to be informed and engaged global citizens who will promote and further the goals of society. The University promotes active learning experiences through which students will gain an awareness and understanding of civic engagement as a lifelong responsibility. The University partners with business, industry, government, and educational entities providing leadership in local, statewide, national, and international initiatives; expanding service and outreach; and enhancing financial support for instructional, scholarly, and service activities.

Symbiotically, the Stevenson Center educates students through their service to communities; we serve communities through the work of our students, staff, and faculty.

Our vision is for the Stevenson Center to be a place where every student feels respected, heard, supported, and celebrated for who they are and the work they accomplish here. Our mission is to act as stewards of this program and to advocate for our students, promoting inclusion, justice, and equity. One of our strategies for accomplishing these goals is to actively recruit, hire, and inclusively support students, staff, and faculty who exemplify care for inclusivity and a socially just mindset. We value the contribution that individuals committed to diversity can make to our team and believe this will serve to strengthen our program. Candidates who have experience working with a diverse range of people are especially welcomed to apply. ISU is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Salary Rate / Pay Rate

$18.50 - $19.15 per hour

Required Qualifications

High school graduation or equivalent Two years of work experience comparable to the third level of this series. This work includes performing a wide variety of office support tasks, which require the use of judgment and initiative and the ability to operate computer systems, using word processing, database, and software packages. Knowledge of the organization, programs, practices, and procedures of a department/unit is central to the performance of the duties.

Preferred Qualifications

Demonstrated ability to work with all parties and stakeholders, internal and external, on and off-campus Excellent written and verbal communication skills, including thorough knowledge of spelling, grammar, punctuation, and sentence and paragraph structure Ability to operate standard office equipment and software (e.g., Word Processing, Spreadsheets, Databases, Web Publishing, Datatel, etc.). High attention to detail and ability to quickly and accurately review the work of others Thorough knowledge of repetitive office practices and procedures Demonstrated organization and prioritization skills; ability to manage projects with multiple moving pieces Experience with billing, managing accounts, and handling finances Knowledge of local community and/or experiences working with non-profit and community development organizations

Work Hours

8:00am-4:00pm Monday through Friday

Functional Expectations

Must be able to complete the following with or without a reasonable accommodation:

Effectively communicate on a daily basis. Remain at a workstation for extended periods.

Proposed Starting Date

August 2024

Optional Applicant Documents

Transcripts - See Special Instructions to Applicants for additional options
Certification of Retirement Annuity

Please Note : These documents may be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"