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Administrative Assistant

4 months ago

Lewisville, United States Oliveira Insurance Agency Full time

Join Our High-Performance Team

About Us:

Oliveira Insurance Agency is a distinguished member of the Farmers Insurance family, consistently ranking in the top tier nationwide due to our unparalleled dedication to client service and excellence in the insurance field. We're looking to bolster our back-office team with a meticulous and proactive Administrative Assistant/Data Entry specialist who will play a vital role in our daily operations and overall success.

The Role:

As an Administrative Assistant/Data Entry specialist, you'll be the backbone of our office, ensuring data integrity, supporting our sales and marketing teams, and providing exceptional assistance to our clients and staff. This position offers a unique opportunity to develop professionally in a supportive, high-paced environment.


***THIS ROLE IS AN IN-OFFICE POSITION & NOT A REMOTE POSITITION***


Why Oliveira Insurance Agency?

This position is more than just a job; it's a chance to grow with a leading insurance agency committed to excellence. You'll receive comprehensive training, support from a passionate team, and opportunities to advance your career within our organization.


Step Into a Role That Matters

Are you ready to make a significant impact in a role that supports the heart of our operations? If you're a detail-oriented, organized professional with a drive to learn and contribute, we'd love to meet you. Apply now to join Oliveira Insurance Agency as our Administrative Assistant


Important Instructions After Applying - Required for Advancement in Selection Process

  • After submitting your application, you'll receive a personality assessment.
  • Complete this within 24 hours to advance in our selection process.

Benefits

Hourly Base Salary + Bonus Opportunities

Flexible Schedule

Mon-Fri Schedule

Career Growth Opportunities

Evenings Off

Hands on Training

Paid Time Off (PTO)


Responsibilities
  • Data Management: Accurately enter and update client information in our database, ensuring the integrity and confidentiality of all data.
  • Administrative Support: Assist in managing day-to-day office operations, including scheduling meetings, handling correspondence, and preparing documents.
  • Client Interaction: Serve as a point of contact for client inquiries, providing prompt and friendly assistance.
  • Team Collaboration: Support the sales and marketing teams with various tasks, including appointment confirmation, document preparation, research, and project assistance.
  • Process Improvement: Contribute to the efficiency of our operations by identifying and implementing improvements in our administrative processes.

Requirement

What We're Looking For:

  • Detail-Oriented: Exceptional attention to detail and accuracy in all aspects of data entry and administrative tasks.
  • Organizational Skills: Ability to manage multiple tasks and priorities effectively in a fast-paced environment.
  • Communication Skills: Excellent written and verbal communication abilities for handling client inquiries and supporting team communication.
  • Tech Proficiency: Comfortable with office technology, including CRM software, MS Office (Excel, Word), and data entry systems.
  • Adaptability: Quick learner with the ability to adapt to new tools and processes.
  • Team Spirit: A collaborative attitude, eager to support the team and contribute to a positive work environment.
  • Bilingual: Proficiency in Spanish or Portuguese is a PLUS, enabling us to better communicate with and serve our diverse client base.


Note: At the Oliveira Insurance Agency, our core values form the foundation of our operations. We prioritize maintaining a positive mindset, focusing on customer needs, being coachable and open to growth, exhibiting self-drive, and embodying the spirit of a team player. These core values guide our daily actions and enable our team members to truly enjoy their role within the agency and their collaboration with their colleagues. By upholding these values, we strive to provide excellence for our clients and foster a supportive environment for one another.