Retail Coordinator

2 months ago

Salt Lake City, United States Parkland Corporation Full time

Description


Competitive Benefits. Meaningful Extras. Unmatched Value. 
  • A place where you can take your career in the direction you want to grow and go
  • Flexible work options and summer hours for eligible employees

The Opportunity: 

This administrative position, reporting to the Vice President of Retail, assists the Retail team in their efforts to maximize the profitability of the Retail business. This role provides administrative support to the Directors within the team.

Responsibilities: 

Retail Director Support
 
• Create and maintain effective workflow and communications to assist in achieving departmental objectives.
• Ensure all receipts/charges are accounted for, submits spreadsheets with appropriate G/L coding to AP for processing
• Monthly MG&A verification/allocation; cross verify all charges; submit all changes/re-allocations to appropriate BU’s as required
• Meeting/Event Planning/travel arrangement 
• Expense reporting
• Contract approval coordination with TM/Legal dept
• New hire onboarding
 
COCO Activity Support
 
• Maintains all retail site content accurately in all back office systems.
• AFE tracking and administration (including look back process) in Service Now
• Power BI Updates - Tracking of Business Review submissions, scheduling and results communication. Provide relevant updates and reports to District Managers (TMs), Directors and Regional Operational Managers (ROMs).
  • Station updates
  • L1, L2, L3 meeting summary and execution

• Retail Initiatives and other activities (Retail Ops meetings, tradeshows)
• Collaborate with different business units within the organization to ensure various tasks are completed in a timely manner.
• COCO Finance Administration: 
  • Invoice payments follow up, requisition approvals. 

• Dealer Operations Support: 
  • Administrative Support to COCO ROM/TMs as required.

• Brand Marketing agreement are submitted and communicated.
• Assist with Administration of various brand programs, Loyalty planning and execution measures, Payment Solutions, POS and BOS Support, Help Desk and Back Office Support, MS reporting and distribution. 
• SEROC CORO Contracts- Provide monthly follow ups on upcoming contract renewals, new operator support and other amendments to the agreement. 

Education: 

Post-secondary education/ Certificate 

Requirements: 

• This role requires the incumbent to be highly adaptable; detail oriented and organized in order to effectively function in this cross functional and collaborative environment.
• Must be able to work independently but also within clear direction. 
• Excellent communication skills, Microsoft Office with a focus on Power Point, Word, Excel and PowerPoint. 
• Must be able to prioritize various tasks and responsibilities based on the needs of the business

Do others describe you as being a down-to-earth achiever? Someone who thinks outside the box and always strives to do more than what is required. Someone who sees the bigger picture? You sound brilliant to work with

We Want You To Shine: 

We are committed to providing equal opportunities to all applicants. If you require accommodation due to a disability, you will have an opportunity to notify us when scheduling your interview.

Belonging Matters. Because You Do: 

We are an equal opportunity employer and encourage applications from all qualified individuals.
Our ability to work as one team across Canada, the United States and the Caribbean is foundational to our success. We show up as our authentic selves each day and create space for one another’s unique contributions.
Our Employee Resource Groups (ERGs) and Affinity Networks help us activate enterprise-wide strategies that power a proactive culture of diversity, equity, inclusions, and ultimately – belonging.
We respect the diverse cultures, traditions and perspectives of Indigenous Peoples and seek to achieve equitable partnerships and opportunities with Indigenous communities.

The Fine Print: 

Candidates must be legally eligible to work in the country in which they applied. Regrettably, we are unable to sponsor employment visas at this time.
Please note that final candidates for this position will be required to undergo a confidential pre-employment background check, including but not limited to educational, criminal, credit, drug and alcohol, and/or fitness for duty testing.
 

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