Office Administrator

2 weeks ago


Fresno, United States EFCO Corp. Full time

We believe in rising to a challenge, creating a vision, and providing a solution. We believe in dedication, hard work, and a job well done. We believe in superior service, strong relationships and building lasting impressions. Who are we? We are EFCO.

At EFCO, we believe in helping those responsible for the construction of the world's concrete structures with a safe, reliable, and cost efficient concrete formwork solution. We do this by engineering, designing, manufacturing, supplying and field servicing forming and shoring products for concrete construction. Our Core Values represent the manner in which we expect to do business with our customers and interact with those people around us in the business community. At EFCO, our core values are at the very heart of who we are and what we believe. Quality. Innovation. Integrity. Super Service. These 4 Core Values describe very high standards of professional behavior that all EFCO employees must seek to achieve.

Duties

  • General administrative support functions and data entry for Sales and Warehouse personnel. Providing Customer service with EFCO Online and processing EFCO Online orders.
  • Contracted Orders: Data Entry - 300 Sales Plan. Routes executed contract packets and related documents. Ensuring the overall contracting process is met. Collections of past due accounts. Processing of credits and refunds.
  • Shipments: Data Entry - Enters Equipment in 365S and creates Freight Load ID. Coordinates freight and prepares bill of lading forms for outbound shipment.
  • Returns: Data Entry - Enters equipment in Automated Returns. Logs incoming trucks. Coordinates double counts with warehouse personnel, ensures appropriate signatures are acquired. Processes invoices for Freight Load ID.
  • J-File: Responsible for updating J-Photos on shipments and returns. Uploads 620 Memos and DBR pictures in correct file formats. Prepares letters for 620 calls and coordinates appropriate signing and approvals as needed.
  • Updates 300 Sales Plans, and ship dates as needed. customer contacts. Assists in weekly district meetings. Submits weekly and end of month reports.
  • Sorts, opens, identifies and distributes incoming and outgoing mail. Provides other job-related duties or support as required, including but not limited to greeting customers, answering phones, fielding messages to correct dept. Ordering office supplies and assisting with employee travel. Timekeeping support in Kronos.
  • Coordinates pre-employment screenings of potential candidates, assembling of new hire paperwork and submitting status change forms. Ensuring all required computer, safety gear, training materials are received prior to start date.

Requirements

  • High school diploma or equivalent plus 5-7 years experience in office administration, collections or other administrative support field.
  • Excellent verbal and written communication skills.
  • Ability to prioritize assignments and adapt to changes in daily tasks when necessary.
  • Proficient in Microsoft Office, specifically Word, Excel, Outlook, PowerPoint and SharePoint along with an aptitude for new programs like Salesforce and Kronos. Ability to comprehend and retain process knowledge and workflow tasks.
  • Detail oriented, good numeric and alpha skills, as well as general filing and recordkeeping abilities.
  • Must be able to work independently and maintain confidentiality.
  • No travel required.

Limited travel required.

EOE

We Participate in E-Verify.



  • Office Administrator

    2 weeks ago


    Fresno, United States Stardom Employment Consultants Full time

    About the job Office Administrator Job Summary:We are seeking a detail-oriented and organized Office Administrator to join our team. The Office Administrator will be responsible for overseeing the daily administrative operations of our office, ensuring efficiency and smooth workflow. This role requires excellent communication skills, multitasking abilities,...

  • Office Administrator

    2 weeks ago


    Fresno, United States Mjm Farming Inc Full time

    Job DescriptionJob Description Job SummarySupervises and coordinates the activities of clerical and administrative personnel. General AccountabilitiesCoordinates office activities and operations to ensure efficiency and adherence to company policies.Supervises administrative personnel and delegates responsibilities.Maintains inventory of office supplies...

  • Office Administrator

    2 weeks ago


    Fresno, United States EFCO Corp. Full time

    Job DescriptionJob DescriptionWe believe in rising to a challenge, creating a vision, and providing a solution. We believe in dedication, hard work, and a job well done. We believe in superior service, strong relationships and building lasting impressions. Who are we? We are EFCO. At EFCO, we believe in helping those responsible for the construction of the...


  • Fresno, United States EFCO Corp. Full time

    Job DescriptionJob DescriptionWe believe in rising to a challenge, creating a vision, and providing a solution. We believe in dedication, hard work, and a job well done. We believe in superior service, strong relationships and building lasting impressions. Who are we? We are EFCO.www.efcoforms.comAt EFCO, we believe in helping those responsible for the...


  • Fresno, United States Undisclosed Full time

    Job DescriptionJob DescriptionAre you an organized and detail-oriented professional with a knack for multitasking? We're seeking a dedicated Administrative Assistant to join our team and provide crucial support to our dynamic office environment. If you thrive in a fast-paced setting, have excellent organizational skills, and enjoy contributing to the...


  • Fresno, United States Sante Health Full time

    A challenging and rewarding opportunity awaits a new Office Administrator at Central Valley Colon and Rectal Surgical Associates in Fresno, CA. This position is accountable for providing administrative management services for the practice and planning and coordinating the work of clerical, clinical and bookkeeping efforts at the site, resulting in a smooth...

  • Office Administrator

    2 weeks ago


    Fresno, United States Mjm Farming Inc Full time

    Job DescriptionJob Description Supervises and coordinates the activities of clerical and administrative personnel.

  • Office Manager

    3 weeks ago


    Fresno, United States Stardom Employment Consultants Full time

    About the job Office Manager Job Description: We are seeking a highly organized and proactive Office Manager to join our team. The ideal candidate will be responsible for ensuring smooth day-to-day operations of our office, handling administrative tasks, and providing support to various departments as needed. This role requires excellent communication...


  • Fresno, United States Right To Life Of Central California Full time

    Job DescriptionJob DescriptionRight to Life of Central California is looking for an hourly administrative assistant to work in our Griffith Ave office between 10-15 hours per week. This is a part time position that will offer $21-$23 per hour. Interested candidates may email their resume and a cover email to RLCC Executive Director John Gerardi,...

  • Legal Administrator

    22 minutes ago


    Fresno, United States Direct Counsel, LLC Full time

    Job DescriptionJob DescriptionDirect Counsel has partnered with a Premier Law firm located in Fresno CA in their search for an Attorney Practice Coordinator. This role coordinates and performs high level tasks to support multiple attorneys' practices. Must be proficient in Microsoft Office/Word/Excel. Requires excellent time management, communication and...


  • Fresno, United States Capitan Construction Full time

    Job DescriptionJob DescriptionSalary: 18.00-22.00About Us:CAPITAN Construction is a leading construction firm specializing in residential, commercial, and industrial projects. With a commitment to quality, innovation, and client satisfaction, we deliver exceptional results that exceed expectations. We are currently seeking a dedicated and detail-oriented...

  • Office Manager

    5 days ago


    Fresno, United States uBreakiFix Full time $24 - $28

    Job Purpose:The Office Manager will oversee the daily operations of the office which includes call center, accounting and audit functions. They will ensure a smooth, productive working environment that enables us to service our clients with the highest level of quality while being efficient.Duties and Responsibilities:Oversee and manage call center...

  • Legal Administrator

    2 days ago


    Fresno, United States Direct Counsel Full time

    Direct Counsel has partnered with a Premier Law firm located in Fresno CA in their search for an Attorney Practice Coordinator. This role coordinates and performs high level tasks to support multiple attorneys' practices. Must be proficient in Microsoft Office/Word/Excel. Requires excellent time management, communication and organizational skills. Requires...


  • Fresno, United States UCSF Benioff Children's Hospital Full time

    As a staff position for the UCSF Fresno Ambulatory Care Clinics, the Practice Coordinator is primarily responsible for representing the administrative team as the public face of the Practice and works closely with the administrative, clinical and man Office Coordinator, Coordinator, Office, Operations, Customer Service, Healthcare, Business Services, Patient


  • Fresno, United States Trinity Dental Full time

    Job DescriptionJob Description Job SummaryWe are looking for a competent Dental Office Receptionist to help with the organization and running of the daily administrative operations of the Dental Office. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. The ideal...

  • Office Manager

    2 weeks ago


    Fresno, United States Cesar Chavez Foundation Full time

    Radio Campesina, a Hispanic radio network is looking for an experienced Office Manager that will maintain the general image and appearance of the office as well as assist the General Manager with administrative duties, scheduling and client interaction. Daily Duties and responsibilities: Maintain all office equipment including making sure all equipment...


  • Fresno, United States Rathbun Associates Full time

    Job DescriptionJob DescriptionPhoenix EntreprisesFull Time Hours 8am- 4:30pm M-FJOB DESCRIPTIONAdministrative Assistant will provide support for Sales Team in wood industry.Must have formal training in office procedures and use of office equipment.Must have the ability to communicate accurately and clearly both orally and in writing; pleasant telephone...


  • Fresno, United States Lyons Magnus Full time

    Job Type Full-time Description Lyons Magnus leads the food industry with creativity and innovation, crafting top-quality products across all manufacturing phases, from raw materials to marketing. With over 2,000 diverse items for industrial ingredient and food service sectors, Lyons caters to leading restaurant chains nationally and internationally. At...


  • Fresno, United States Trinity Dental Full time

    Job DescriptionJob DescriptionBenefits:401(k) matchingEmployee discountsHealth insuranceJob SummaryWe are looking for a competent Dental Office Receptionist to help with the organization and running of the daily administrative operations of the Dental Office. The ideal candidate will be a hard-working professional able to undertake a variety of office...


  • Fresno, United States Calwa Recreation & Park District Full time

    Job DescriptionJob DescriptionJOB TITLE: DISTRICT ADMINISTRATORBASIC FUNCTION:Under administrative direction of the Calwa Recreation and Park Board of Directors, plans, organizes, coordinates and directs the programs and activities of the Districts; formulates departmental policies, goals, and directives; provides expert professional assistance to District...