Assistant Director, Management and Accounting Practices Office

Found in: Talent US C2 - 2 weeks ago

Long Beach, United States The California State University Full time

Position Information

The California State University, Office of the Chancellor, is seeking an  Assistant Director, Management and Accounting Practices Office to develop, educate and train the Chancellor’s Office (CO) and campus financial accounting communities on accounting practices and reporting requirements; facilitate in the development and maintenance of financial policies, procedures and guidelines; and provide security maintenance and functional financial system application support for the CO. Under the direction of the Director, MAPO, this position will collaborate with subject matter experts to research, develop, facilitate, and/or deliver common practice trainings that affect the systemwide (SW) and the CO financial services community. The incumbent will manage the review and update of CO and SW financial services policies. The incumbent will participate in systemwide initiatives, as needed, and work on other duties as assigned by Director.

Responsibilities

Under the general direction of the Director, Management and Accounting Practices Office , the Assistant Director, Management and Accounting Practices Office will perform duties as outlined below:

Financial Services   Training

-Facilitate the planning meetings with key FS personnel and facilitate and coordinate the instructor led training sessions for CO and SW personnel related to the annual year end fiscal close.

-Identify relevant topics for training provided to CO staff with focus on the operations of the FS department, and other topics as deemed appropriate.

-Research, develop, facilitate and/or deliver common practice training sessions, that affect the operations of the Financial Services community within the CO and all Systemwide (SW) campuses, regularly.

Delivers monthly open lab training for Chancellor’s Office. Directs physical planning of instructor-led training events.

-Deliver new employee training for the CO and SW community (as needed).

-Maintain training presentations (recorded and other) in the Financial Services Training Library.

Documentation – CO & SW

-Collaborate with the key Financial Services and Business and Finance areas to update and maintain the Legal and GAAP Manuals.

-Update the CSU Policy Library as required for new and existing CO and SW policies.

-Manage the review and update of CO and SW policies related to Financial Services.

-Solicit and lead subject matter experts to collaborate and produce CO and SW guidelines and Business Process Guides (BPG) or Quick Reference Guides.

-Research issues and propose solutions to various constituencies for comment and concurrence on common practices.

-Advise CO and SW FS community on a variety of accounting and reporting related topics and sound practices.

Assist with Financial Information Systems Tasks

-Assist, as needed, with supervision of the maintenance and security updates of the CFS (PeopleSoft), Laserfiche and Oracle ARCS systems.

-Assist, as needed, with the month, quarter and year-end close processes completed by the FIS department.

-Assist, as needed, requests that come to the department are completed within the specified service level agreement for the type of request.

-Oversee the activities within the Financial Information Systems (FIS) department of MAPO, when Director is unavailable.

-Assist with cross-training within the department.

Special Projects as Assigned

-Attend and participate in Financial Standards Advisory Committee (FSAC) meetings and transcribe meeting notes.

-Assist in development of FS department site which encompasses FS tasks at the CO.

-Assist in creation of on-boarding hub for all FS departments at the CO and SW.

-Assist in the design and implementation of a new training website with focus toward new FS employees SW.

-Stand-in for Director in Director’s absence as needed.

-Mentor and cross-train team members.

-Create a department environment of collaboration and cohesiveness.

-Assist Director on projects and other assignments as assigned.

Qualifications

This position requires:

-Position requires a bachelor’s degree from an accredited four-year college or university with an emphasis in accounting or business-related concentration and 5+ years in financial services functions including 3+ supervising staff.

-5+ years of CSU experience or higher education experience in the financial services.

-Experience recording and editing training sessions (live and virtual).

-Experience in developing, creating, facilitating and delivering training to a wide-ranging audience.

-Strong leadership and facilitation skills

-Strong research, investigative, and analytical skills.

-Knowledgeable and experienced in writing policies, process guides (“how to” guides) and training documents.

-Ability to review documented processes to identify and update possible inefficient processes.

-Ability to multi-task efficiently.

-Expert in utilizing the Microsoft suite of applications – Excel, Word, PowerPoint, SharePoint, etc.

-Experience using the PeopleSoft ERP system and other finance related systems.

-Must possess the ability to collaborate with Subject Matter Experts to develop training materials and deliver training.

-Exceptional interpersonal and customer service skills.

-Experience creating and using survey applications similar to Survey Monkey or QuestionPro.

-Excellent written and oral communication skills.

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