Part-Time Office Assistant

1 month ago

Chicago, United States KIPP Full time
Job Description

Position Overview

The Office Assistant (OA) assists with overseeing the support functions required to run an efficient, thriving school. As well as a safe, clean, and welcoming learning environment. The Office Assistant supports KIPP staff in different capacities to provide maximum quality support to scholars, families, volunteers, visitors, and other key stakeholders. 

Hours: Hours are 25 hours a week (Monday-Friday) for SY 2024-2025. 

Duties and Responsibilities

Oversee front office and daily school operations

  • Serve as the face of the school in the front office answering questions from parents, students, and visitors of the school.

  • Assist in implementing and managing communication systems with families (i.e. newsletters, mailing, flyers).

  • Check voicemails and emails from parents.

  • Manage inventory of supplies and uniforms. 

  • Manage teacher necessities and miscellaneous requests. 

  • Uniform Sales.

  • Perform first aid and medical services to students as needed. 

  • Ensure teachers’ lounges are fully stocked with paper and supplies.

  • Maintain teachers’ lounges and place orders for coffee, creamer, etc...

Student enrollment process

  • Assist in managing enrollment process from start to finish, including collecting EIFs, sending accepting letters, managing waitlist, coordinating open houses, registering students, scheduling CTEs, enrolling students in Aspen, transferring students in Aspen (calling schools to release students), and assisting in ensuring the school is fully enrolled through both count dates.

  • Canvass for KIPP Chicago.

  • Assist in creating ID numbers for any students that are not currently enrolled in Aspen.

  • Assist in listing ID numbers for students in Infosnap and assign the student’s homeroom according to the homeroom roster. 

Manage student information system and student records

  • Assist with managing cumulative records.

  • Become an expert in using Powerschool, DeansList, and Aspen.

  • Assist with maintaining all student files to ensure files are accurate and up-to-date.

  • Assist with creating folders for students newly enrolled.

  • Assist with removing folders for transfer students.

  • Assist with preparing bins for parent teacher conferences by ensuring each student has a report card, attendance letter, and paycheck history. 

Assist with leading  attendance process

  • Make calls for all students that are absent and log into DeansList.

  • Reach 97% daily attendance rate. 

  • Assist with inputting all attendance in DeansList (i.e. tardies, suspensions, hospitalizations).

  • Assist with leading incentives for homerooms. 

  • Assist with sending letters to students at attendance benchmarks (5, 10, & 15 days absent).

  • Assist with scheduling meetings for students of concern. 

Miscellaneous support support

  • Support school safety by ensuring you are at arrival and dismissal post on time.

 


Qualifications

QUALIFICATIONS

  • A minimum of two years school administrative experience

  • Excellent oral and written communication skills

  • Excellent organizational skills and detail orientation

  • Strong typing and technology skills, specifically with Microsoft Office and Google Drive

  • Evidence of strong interpersonal skills

  • Evidence of personal initiative and follow through

  • Demonstrated passion for and commitment to the KIPP mission

  • At least two years of college, BA preferred

  • Cleared CPS background check before start date of employment 



Additional Information

COMPENSATION AND BENEFITS

KIPP Chicago Schools offers a competitive compensation and benefits package:

  • Salaries based on experience
  • Competitive rates for medical insurance and short-term disability insurance
  • Dental insurance, vision insurance, life insurance, and long-term disability insurance are offered at no cost
  • Contributions to the Chicago Teachers Pension Fund in accordance with Illinois state law
  • An additional, optional 403(b) retirement account
  • Robust professional development 

STATEMENT OF NON-DISCRIMINATION

KIPP Chicago Public Schools is committed to a policy of equal treatment for all individuals applying for employment. KIPP Chicago does not discriminate on the basis of race, color, gender, sexual orientation, national or ethnic background. All your information will be kept confidential according to EEO guidelines.

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