Office Assistant 2
3 weeks ago
Minimum Qualifications Current New York State employee with one year or more of qualifying permanent service to a Grade 07 or above and eligible for transfer under Section 70.1 of the NYS Civil Service Law.
NY HELPS Qualifications:
One year of clerical experience.
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).
For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.
At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
Duties Description Responsible for all clerical functions in the Albany Division Facilities.
Tracking of all of Albany Facilities employees accrual usage.
Entering Time and Attendance (Kronos, LAM, TAM) for Albany Division Facilities employees.
Enter Thruway Maintenance Management System (TMMS) data daily entry of employee work project information.
Preparing requisitions for goods and materials which includes processing and receiving goods and services.
Responsible for monthly Procurement cards (P-Cards) reconciliation which includes over 38 P-Cards for all Albany Facilities employees. Prepare monthly statements and forms for all 38 + P-Cards. Enter P-Card receipts using PCMS, balance checking account statements.
Receive, store, and distribute inventory supplies for all Facilities sections and includes service areas.
Responsible for distributing and tracking bulletins, directives, and internal postings on a daily basis for all Facilities sections.
Answer phones handling daily inquiries from employees, supervisors, Division HQ, Administrative Office, vendors, and other non-Thruway calls.
Works as a liaison with the Albany Division Administration Office to complete tasks related to administrative, personnel/payroll issues, such as, injury reports, medical documentation, leave of absence requests, lost check inquiries, direct deposit for Albany Facilities employees.
Coordinates of mandatory training rosters.
Maintains the flow of paperwork so that Albany Facilities can operate smoothly regarding issues with administrative paperwork and procedures stay functional daily.
Works on special projects as they arise.
Some positions may require additional credentials or a background check to verify your identity.
-
Office Assistant 2 Keyboarding
3 days ago
Albany, New York, United States New York State Civil Service Full timeNY HELP Yes Agency Corrections and Community Supervision, Department of Title Office Assistant 2 Keyboarding (NY HELPS) Occupational Category Clerical, Secretarial, Office Aide Salary Grade 09 Bargaining Unit ASU - Administrative Services Unit (CSEA) Salary Range From $41399 to $50884 Annually Employment Type Full-Time Appointment Type Permanent...
-
Office Assistant 2 Keyboarding
4 days ago
Albany, United States Corrections and Community Supervision, Department of Full time**Minimum Qualifications** This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). (*Please see below for further information). Must be a qualified employee of New York State and have had one year of permanent competitive or 55-b/55-c service as follows: Promotional Qualifications: Either A. a Law Department...
-
Office Assistant 2
4 days ago
Albany, United States Criminal Justice Services, Division of Full time**Minimum Qualifications** NON-COMPETITIVE MINIMUM QUALIFICATIONS: You must have one year of clerical experience. NY HELPS This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their...
-
Office Assistant
2 weeks ago
Albany, United States The Michaels Organization Full timeOverview Our business is real estate, but our organization is so much more than bricks and mortar, beautiful buildings and well-managed properties. Our business is about people who need a place to call home and the people of Michaels who make it all happen. Assists with the on-going operations of the Office in relation to phone answering, directing callers...
-
Medical Director, Central Office;
2 days ago
Albany, United States Mental Health, Office of Full timePlease note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such...
-
Program Research Specialist 2
3 weeks ago
Albany, United States State Comptroller, Office of the Full timeMinimum Qualifications Do you want a career with a purpose that provides work/life balance? Apply today to join the Office of the New York State Comptroller. No exam required under the New York Hiring for Emergency Limited Placement Statewide (NY HELPS) Program: Non-Competitive Qualifications for appointment under the NYHELPS Program: Non-Competitive...
-
Albany, United States NYS Office of Mental Health Full timeWe've been looking for you! We know you value job security, work life balance, and opportunity for growth. Join us at the New York State Office of Mental Health as an Administrative Assistant 1/Administrative Assistant Trainee to begin a rewarding, life-long career in public service and receive all of that and more! The State of New York offers unmatched...
-
Information Technology Specialist 2 Programming
3 weeks ago
Albany, United States Information Technology Services, Office of Full timeMinimum Qualifications Open Competitive: A bachelor’s or higher-level degree in Computer Science, Computer Information Systems, Management Information Systems. OR A bachelor’s or higher-level related degree with eighteen credit hours in Computer Science. OR A total of two years of experience in the following computer related areas: network, server,...
-
Legal Assistant 2
3 weeks ago
Albany, New York, United States New York State - New York Government Full timeCandidates reachable on the Civil Service Eligible list(s) will be canvassed. However, you may also apply if you are eligible for appointment by one of the following qualifications:NY HELPS Minimum Qualifications:Candidates must have a minimum of three years of full-time experience as a Paralegal/Legal Assistant.OR Candidates must have an associate's...
-
Albany, United States Information Technology Services, Office of Full timeMinimum Qualifications Bachelor’s degree* with at least 15 credit hours in cybersecurity, information assurance, or information technology. *Substitution: bachelor's degree candidates without at least 15 course credits in cyber security, information assurance, or information technology require an additional year of general information technology...
-
Information Technology Specialist 2
3 weeks ago
Albany, United States Information Technology Services, Office of Full timeMinimum Qualifications Open Competitive: A bachelor’s or higher-level degree in Computer Science, Computer Information Systems, Management Information Systems. OR A bachelor’s or higher-level related degree with eighteen credit hours in Computer Science. OR A total of two years of experience in the following computer related areas: network, server,...
-
Information Technology Specialist 2 Programming
3 weeks ago
Albany, United States Information Technology Services, Office of Full timeMinimum Qualifications Open Competitive: A bachelor’s or higher-level degree in Computer Science, Computer Information Systems, Management Information Systems. OR A bachelor’s or higher-level related degree with eighteen credit hours in Computer Science. OR A total of two years of experience in the following computer related areas: network, server,...
-
Project Assistant Ref #6861
3 weeks ago
Albany, United States Information Technology Services, Office of Full timeMinimum Qualifications Seven years of experience IBM COBOL, including one year of supervisory experience. The following degrees may substitute for the general experience as indicated: • Associate’s degree and six years of experience • Associate’s degree including 15 semester credit hours in computer science and five years of experience •...
-
Information Technology Specialist 2
4 weeks ago
Albany, United States Information Technology Services, Office of Full timeMinimum Qualifications Open Competitive: A bachelor’s or higher-level degree in Computer Science, Computer Information Systems, Management Information Systems. OR A bachelor’s or higher-level related degree with eighteen credit hours in Computer Science. OR A total of two years of experience in the following computer related areas: network, server,...
-
Administrative Assistant 1/ Trainee 1/2
3 days ago
Albany, United States Labor, Department of Full time**Minimum Qualifications** This title is part of the New York Hiring for Emergency Limited Placement Statewide program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, if they meet the below NY HELPS minimum qualifications. NY HELPS Non-Competitive Minimum Qualifications: Certification (e.g.,...
-
Information Technology Specialist 2 Programming
4 weeks ago
Albany, United States Information Technology Services, Office of Full timeMinimum Qualifications Open Competitive: A bachelor’s or higher-level degree in Computer Science, Computer Information Systems, Management Information Systems. OR A bachelor’s or higher-level related degree with eighteen credit hours in Computer Science. OR A total of two years of experience in the following computer related areas: network, server,...
-
Administrative Assistant 2
7 days ago
Albany, United States NYS Department of Health Full time**Provisional Qualifications**:NYS employee with one year of permanent competitive or 55 b/c service as Administrative Assistant 1, SG-11. If appointed provisionally, you must take the next examination for this title and be reachable on the resulting eligible list to remain in the position. **Additional Comments**: We offer a work-life balance and a...
-
Office Assistant 1
4 weeks ago
Albany, United States Environmental Conservation, Department of Full timeMinimum Qualifications There are no minimum education or experience requirements for this title. Duties Description The incumbent will perform general office support or clerical duties and assist with operation of the Bureau’s pesticide applicator certification program, including application review, ID card issuance, and associated data entry. The...
-
Office Manager/Admin Assistant
3 weeks ago
Albany, United States Laland Baptiste Full timeJob DescriptionJob DescriptionOffice Manager/Admin Assistant-Albany, NYLaland Baptiste, LLC is a certified minority and woman owned construction management and consulting firm. Laland Baptiste provides innovative and professional services throughout all phases of the construction life cycle. We pride ourselves as being loyal and reliable to our customers,...
-
Senior Attorney
3 weeks ago
Albany, United States Office of Cannabis Management Full timeMinimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS)* and applicants must meet the following minimum qualifications to be considered for this position: This position may be filled through a traineeship, leading to the journey level title of Senior Attorney: • Assistant Attorney 1...