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Operations Manager

3 months ago

Oxford, United States University of Mississippi Full time
Note for Current UM Employees

Current employees must apply internally via connectU >

Definition of Class

This position plans, manages, implements, and provides oversight over a variety of administrative support functions for a large or complex department. The incumbent manages the planning and facilitation of events; prepares detailed reports, reviews account activity, and makes recommendations for departmental budget; provides supervision and guidance to support staff.

Examples of Work Performed
  • Supervises, trains and manages tasks for assigned support staff.
  • Supports the department head in addressing faculty, staff, and student issues.
  • Authorizes and approves documents and forms on behalf of the department head.
  • Processes student awards, coordinates recruitment activities, and manages donor relations for scholarships.
  • Provides operational support and exercises oversight of fiscal management for the department.
  • Analyzes reports, forecasts trends, and makes recommendations for the departmental budget.
  • Organizes and manages events for student recruitment, department programs, and other related events.
  • Oversees the departmental calendar for exams, events and meetings.
  • Manages processes and logistics for the administration of exams, including location, security and proctor assignments.
  • Composes and edits correspondence on behalf of the department head.
  • Participates in the development of proposals for externally funded grants and contracts.
  • Plans and develops departmental operating protocols and procedures.
  • Serves as a liaison to faculty, students, alumni, university departments, and other internal and external constituents.
  • Provides oversight of website and social media outlets for the department.
  • Acts as the Academic Common Market (ACM) coordinator for undergraduate admissions.
  • Manages the Gammill Gallery, including engaging with artists and facilitating transfer of artwork; -provides clerical and administrative assistance to the unit, particularly to the director.
  • Maintains CSSC on-line calendar and schedules space in Barnard Observatory.
  • Acts as the building mayor, including submitting work orders and maintaining inventory.
  • Answers the telephone and greets guests.
  • Orders office supplies.
  • Locks and secures the building at the end of the day.
  • Performs similar or related duties as assigned or required.
Essential Functions

These essential functions include, but are not limited to, the following. Additional essential functions may be identified and included by the hiring department.

  1. Plans, manages, implements, and provides oversight over a variety of administrative support functions for a large or complex department.
  2. Manages the planning and facilitation of events.
  3. Prepares detailed reports, reviews account activity, and makes recommendations for departmental budget.
  4. Provides supervision and guidance to support staff.
Minimum Education/Experience

Education:
Bachelor’s Degree from an accredited college or university.
AND
Experience:
Two (2) years of experience related to the above described duties.
Substitution Statement: Related experience may be substituted for education, on a basis set forth and approved by the Department of Human Resources.

Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

Salary/Wage Information

To learn more about our pay structure and view our salary ranges, click here to visit the Compensation page of our Human Resources website. This link is provided for general pay information. Hourly rate or salary may vary depending on qualifications, experience, and departmental budget. Note: Unclassified positions (faculty, executives, researchers and coaches) do not have established salary ranges.