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Post Award Finance Specialist

3 months ago

Aurora, United States University of Colorado Full time
Post Award Finance Specialist (Research Services Professional) OPEN RANK-34535University Staff

Description

University of Colorado Anschutz Medical Campus

Department: School of Medicine Department of Surgery

Job Title:Post Award Finance Specialist (Research Services Professional) OPEN RANK

Position #: 00773174 – Requisition #:34535

Job Summary:

This position will serve a critical role in the fiscal management and oversight of Grant and Clinical Trial operations within the Department of Surgery (DOS) post award program. This position will provide technical and financial expertise to the Principal Investigators (PIs) and their designees, as well as producing financial reports for the DOS Research Services Program Manager. This position will work closely with the Research Services Program Manager, PIs and key research staff with the department to ensure accurate grant and clinical trial contracting. This position will also interact and collaborate closely with the Office of Grants and Contracts (OGC) on billing and financial reporting.

Key Responsibilities:

Financial Reporting (33%)

Develop and maintain reporting tools to forecast funding and spending per PI, lab or other cohort Deliver monthly financial reporting and projections to PIs Host regular meetings with PIs to advise spending trends and strategic planning Confirm accuracy of budgets against award documents Confirm accuracy of collected revenues against invoices Provide expense documentation as required by award to OGC Maintain reconciliation processes and communicate findings to the PIs Run payroll reports to confirm funding and distribution; investigate and resolve errors by working with Payroll and Benefits

Financial Transactions (33%)

Prepare and submit payroll expense transfers, payroll expense transfers benefits only, and personnel funding entries as needed Review clinical trial coordinator time reporting with Clinical Research Manager, and make funding updates accordingly Prepare and submit journal entries to distribute funds Prepare and submit purchase orders for external institutions serving as subcontractors to CU Review and submit subcontractor invoices Assist faculty with electronic Personal Effort Report (ePERS) certification for time-reporting spent on research grants and clinical trials

Award Management (34%)

Extract data using InfoED to collect and store proposal and award documentation Prepare Other Support documentation (AKA Current and Pending Support) for project personnel, build budget revisions, and create budget justifications as needed Request PreAward speedtypes for incoming awards Review award documents with the PI, making note of any special restrictions Develop and maintain a comprehensive calendar that includes all award start, end and renewal dates, as well as progress report and final report submission deadlines Interface with OnCore to track patient visits, medical procedures, and other recurring administrative fees for invoicing purposes Prepare and submit requests for award no-cost extensions, revised budgets, key personnel changes, change of scope, and financial reporting directly to sponsors or through OGC Prepare and submit financial invoices to industry sponsored clinical trials per terms of individual contracts and track clinical trial payments Process close-out paperwork for grants and clinical trials

This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

PLEASE NOTE: Candidates will be responsible for travel expenses related to the interview process and any relocation expenses, if applicable

Work Location:

Hybrid – this role is eligible for a hybrid schedule of 2-3 days per week on campus and as needed for in-person meetings.

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