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Sr. Accounting Assistant

1 month ago

Oneida, United States Oneida Nation Full time
FIRST POSTING TO ENROLLED ONEIDA TRIBAL MEMBERS ONLY


Salary is Negotiable

After successful completion of the probationary period, employee will receive off probation wage increase.


Summary:

Calculate, verify, process and reconcile financial transactions related to accounts receivable, accounts payable, payroll general ledger and various other accounting transactions. Ensure accuracy and completeness of all transactions according to established accounting rules and regulations


Responsibilities:

* Provide quality services for internal and external customers by furnishing accurate information, researching, and resolving problem issues in a timely manner.
* Always provide excellent customer service skills to include, but not limited to, addressing customer and employee needs courteously and promptly.
* Follow Standard Operating Procedures and provide improvements to management as needed.
* Participate in cross functional teams and activities to identify process and department improvement opportunities, evaluates alternatives, and implements solutions.
* Participate in all internal staff development opportunities
* Provide assistance with special projects.
* Cross train within different areas.
* Update vendors, customers and/or employee information: enter vendor invoices, purchase order releases, cash receipts, accounts receivable, recurring journal entries, travel expenses, and fixed assets in the financial software system.
* Calculate codes and enter transactions into the financial system. Prepare and submit paperwork to have errors fixed.
* Verify financial information is complete, accurate and in compliance with applicable federal, state, and Tribal accounting policy and procedures.
* Actively participate in staff meetings.
* Verify petty cash, cash on hand and physical inventory balances.
* Facilitate the process of pre-scheduled and/or on-demand payments and check run for Payroll and Accounts Payable.
* Perform general accounting processes to prepare financial documents, records, and reports; prepares bank deposits; completes sub-system closing.
* Ensure financial information is complete, accurate, and in compliance with generally accepted accounting principles, and federal, state and tribal accounting rules and regulations.
* Assist in implementing and testing upgrades to the financial system and accounting software.
* Prepare and distribute reports to business units, management, and outside agencies as needed.

Skills:

Essential:
* Communicate efficiently and effectively both verbally and in writing
* Knowledge of department organization, functions, objectives, policies, and procedures
* Ability to work independently and meet strict timelines
* Operate various word-processing, spreadsheets, and database software programs in a Windows environment
* Ability to establish and maintain good working relationships with the individuals of varying social and cultural backgrounds
* Preparing, reviewing, and analyzing operational and financial reports
* Knowledge of applicable federal, state, county and local laws, regulations, and policies related to Gaming and gambling activities
* Working knowledge of accounting concepts
* Excellent organizational skills
* Ability to learn and understand Tribal policies, resolutions, and department procedures
* Ability to work cooperatively in a team-oriented environment.
* Ability to meet daily, weekly, monthly, and yearly accounting deadlines

Education Requirement - Or A Closely Related Field:

Education with Equivalent Qualifications:
Essential:
* Associates Degree in Accounting
* A Combination of Experience and Education May Be Considered

Credentials:

Essential:
* Driver's License Personal Vehicle
* Insurance Required
Nonessential:
* Driver Safety Training

Credential equivalent experience:
Essential:
* Must be authorized as eligible to operate a Personal vehicle under the Oneida Nation's Vehicle Driver Certification and Fleet Management Law prior to actual start date. Must maintain driver's eligibility as a condition of employment.

Working conditions:

Essential:
* Walk frequently
* Sit frequently
* Use arms frequently
* Repetitive movement of hands
* Stand occasionally
* Bend/stoop occasionally
* Kneel occasionally
* Crouch Occasionally
* Crawl occasionally
* Lift 11-24 pounds occasionally
* Office setting
* Moderate noise level

Experience:

Essential:
* Processing financial transactions for Accounts Payable
* Processing financial transactions for Accounts Receivable
* Processing financial transactions for Fixed Assets
* Processing detailed financial transactions for Payroll

Other information:

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT - The Oneida Nation does not discriminate based on race, color, national origin, sex, religion, age or disability status in employment or the provision of services. However, individuals of Indian ancestry and Veterans will be given preference by law in employment.

Continuation of this position is contingent upon funding allocations.

Must maintain strict security, confidentiality, and quality to meet professional standards of the department.

Must adhere to all Oneida Nation Personnel Policies and Procedures, Oneida Nation Standard Operating Procedures, and Area and Program Strategic Plans and Policies.

Must pass a background check to meet Employment Eligibility Requirements. If applicable, must pass a background check to meet Oneida Nation/State Compact and/or Oneida Nation Gaming Ordinance, and may be required to obtain a temporary license and/or Gaming license as a condition of employment.

Must be willing and able to obtain additional related education and training.

Must pass a pre-employment drug screen and adhere to the Nation Drug and Alcohol-Free Workplace Policy.

A Tuberculosis (TB) Screening and/or a 2 step TB Skin Test is required within thirty (30) days of employment.

Must provide a copy of diploma/degree, license, or certification upon employment.