Executive Secretaries and Administrative Assistants

3 months ago

Central Islip, United States Nexus Staff Full time


Job Title: Administrative Assistants
Employment Type: Contract
Work Hours: 37.5 hrs./week
Work site: 100% On Site
Location: 320 Carlton Ave, Central Islip, NY 11722
Job Duration: 2 Years
Closing: 08/19/2024.

General Duties:
The Hospital and Diagnostic & Treatment Centers Program is responsible for regulation of health care facilities to ensure quality of care, environmental safety, and emergency preparedness, among others. The program also investigates and responds to complaints. The successful candidate will assist with the program's administrative functions including:
  • Organizing and maintaining various paper and electronic filing systems and databases,
  • Performing data entry and data extraction activities and analyses of data
  • Closing complaints in the aspen computer system
  • Preparing forms, emails, letters, and reports,
  • Answer and triage incoming phone calls; organizing incoming communications and files,
  • Receiving, and processing mail and fax documents,
  • Faxing, scanning/photocopying, emailing, and uploading documents,
  • Formatting documents in microsoft word, access, and excel,
  • Scheduling meetings and managing daily schedule for team members
  • Assisting project management within the program.

Minimum qualifications:
  • A high school diploma (or equivalent),
  • One-year minimum experience working in a professional office setting,
  • Excellent working knowledge of Microsoft Office (specifically Word and Excel,)
  • The ability to enter data into, and extract data from, electronic databases,
  • The ability to work independently and also to work in a team with different personalities,
  • The ability to handle multiple, shifting priorities,
  • Good organizational skills, including an ability to organize information into reports.

Preferred qualifications:
  • Familiarity with health care facility surveillance
  • Familiarity with incident (complaint) investigation, correspondence, and reporting
  • Familiarity with the nys aspen system.
  • Familiarity with the nys health commerce system (hcs) and applications within the Hcs such as nysecon (new york state electronic certificate of need), hfis (health
  • Facilities information systems) and e-poc (electronic plan of correction).
  • Prior experience working in the nysdoh or maro hospital program would be a plus
  • Candidates should be dependable, detail-oriented, and highly motivated individuals able to work in a fast-paced, high-volume office environment.
  • The successful candidate should be willing and able to multitask and move from assignment to assignment as deadlines and priorities change.

Misc. Information:
  • Work hours are 8 hours per day, Monday - Friday between 9:00am and 5:00pm with a half-hour unpaid lunch break, totaling 7.5 paid work hours per day and 37.5 paid work hours per week.
  • Free parking is available at this site. Additionally, on-street parking may be available as well as public and private pay lots.
  • The office is also served by public transportation.
  • Interviews will be conducted in-person or online based on the availability.
  • On-the-job training will be provided.

The Nexus Staff Difference:
  • Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
  • We offer weekly payments via ACH (Automated Clearing House).
  • Serving as Prime Vendors to New York State and New York City for over 10 years.

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