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IT Contracts and Budget Manager

3 months ago

Queens, United States City of New York Full time

Hours: Full-Time – 35 Hours
Work Location: 30-30 Thomson Avenue, NY,

Only candidates who are permanent in the Procurement Analyst title or those who are reachable on the Open-Competitive list (Exam #) or (Exam #) may apply. Please indicate a copy of your Notice of Result card or indicate if you are already permanent in the title. If you do not meet the previously mentioned civil service criteria, you will not be considered for an interview.

Department of Design and Construction, Technology and Innovation Division intends to hire a Contracts and Budget Manager specializing in IT procurements for professional services for custom development and COTS (Customized Over the Shelf) systems, system integration services, software support services and Infrastructure and network support services and hardware. This position will review all procurement method options from GSA, NYS OGS, OTI and others to find and recommend the appropriate procurement vehicle for various agency needs. As the Technology and Innovation Division embarks on a major digital transformation initiative at DDC, the volume of contracts, Small and Micro purchases, Software renewals for agency wide usage and Hardware equipment purchasing need to be processed and tracked.
This position will serve as a liaison to DDC’s Budget and Finance unit, DDC’s ACCO unit and Office of Management and Budget (OMB) for the co-ordination and timely submission of required budget documentation for DDC’s technology needs. The selected candidate will be responsible for facilitating budget development and reviewing financial reports throughout the fiscal year by partnering with internal Budget and Finance unit. Implementing financial plans through timely and accurate submission of Technology & Innovation Division budget actions in various internal IT systems.

Responsibilities:
- This position will be responsible of preparation, monitoring and periodic re-forecasting of the division OTPS expense budget which includes cost related to application development, hardware, telecommunications, software and professional services.
- Provide aid in the development and ongoing monitoring of professional services plans to estimate fiscal year’s spending for each budget code. Prepare ongoing obligation and spending variance analysis for each budget code to determine the need to request additional funding as necessary by partnering with internal budget and finance group.
- Preparation of all purchase request forms and their subsequent tracking in internal agency systems.
- Preparation of Certificate to Proceed (CP) request and supporting documents like budget breakdown by activity or tasks.
- Preparation, Review and Approval of Bid specifications, Solicitation documents for procurements of application development, Hardware/Telecommunications, and consultant services.
- Review of Bids and quotations to determine most reasonable price in relation to market conditions across vendors in each procurement instance.
- Establishment of a master list of support and maintenance contracts for software, hardware and telecommunications to ensure timely renewals and software acquisitions to ensure continuity of service/subscription is maintained.
- This person will work closely with agency ACCO, Budget and Operations team to track all procurement activity and co-ordination of payment processing post work completion and delivery of goods/services.

Authorization to work in the United States is required for this position. NYC Department of Design and Construction does not provide sponsorship for international employees. Applicants are responsible for ensuring that they meet all qualifying requirements for this position, at the time of application.

All applicants, including City Employees:
Please go to NYC Government Jobs | Explore Careers | City of New York, go to Search for Open Jobs, and type in the Job ID # listed above. Submit job application as prompted. Do not apply via Employee Self-Service (ESS), e-mail, mail, or fax your resume to DDC directly.


Minimum Qualifications

1. A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or
2. An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in “1” above; or
3. A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in “1” above; or
4. A combination of education and/or experience equivalent to “1”, “2”, or “3” above. College education may be substituted for professional experience under “2” or “3” above at the rate of 30 semester credits from an accredited college for 6 months of experience. However, all candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in “1” above.
SPECIAL NOTES:
To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in "1" above.
To be eligible for placement in Assignment Level III, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level II or two additional years of the experience described in "1" above, at least one year of which must have been supervisory, or spent performing professional procurement duties equivalent to those performed at Assignment Level III.


Preferred Skills
- Understanding and working knowledge of the NYC Procurement Policy Board (PPB) Rules. - History of successful development of solicitation documents. - Strong organizational and analytical skills. - Superior oral and written communication and negotiation skills. - Strong desktop computer application knowledge and skills (MSOffice: Word, Excel, PowerPoint). - Ability to manage a wide range of projects, simultaneously in a fast-paced environment. - Working knowledge of Passport and FMS.
55a Program
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Public Service Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at class="jobad-residencyRequirement"> Residency RequirementNew York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.