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Director Of Community Development
4 months ago
Southern California Division
Director of Community Development
Job Description
Reporting Relationship: Vice President of Community Development
Department: Community Development
Location: Irvine, CA
Approval Date: August 2023
Salary: 150-175K
FLSA Status: Exempt
Summary
The Director of Community Development is responsible for managing the support staff within the Community Development Department and providing a supportive role to our Community Development Managers and Land Development Team. The Director will be heavily involved in due diligence and entitlement efforts and will work alongside our Land Acquisition Team.It is anticipated that any large-scale developments and/or masterplans will be managed by the Director, including the involvement of lot sales to other builders if applicable.
Essential Duties and Responsibilities
Specific responsibilities will vary and may include, but are not limited to:
1.Due Diligence
a.Project feasibility analysis
b.Gather and review information on legal, political and entitlement issues.Meet with city staff and elected officials, as applicable.
c.Prepare budget for consultants and fees.
d.Work with Land Development Team to prepare the site development budget and project schedule.
e.Investigate site constraints and complete due diligence checklist.
f.Hire consultant for environmental review of the site.
2.Planning and Entitlement
a.Coordinate and manage consultants as necessary to create Site Plans, conceptual landscape and engineering plans, preliminary architecture and Tentative Tract Maps.
b.Comply with CEQA requirements, including EIRs and MNDs.
c.Obtain necessary Federal and State level approvals.This may include ACOE, FEMA, RWQCB, CDFW and CCC.
d.Organize and attend Community Outreach Meetings.
e.Meet with agency staff, Planning Commissioners and City Council Members.
f.Make formal presentations to public decision-making bodies to obtain land use and zoning approvals necessary to entitle the community.
g.Negotiate agreements with agencies and municipalities as necessary to carry out the project, including Subdivision Improvement Agreements, School Impact Mitigation Agreements, Access Easements and Infrastructure Agreements.
3.Site Design and Plan Processing
a.Manage consultants necessary for the development of grading plans, wet and dry utility plans, street improvements, fence and wall plans, landscape plans, stormwater management plans, fire master plans and if necessary, mitigation planting plans, fuel modification plans and recreation amenity plans.
b.Review plans for constructability and value engineering purposes.
c.Coordinate submittal of plans to applicable agencies.
d.Assist with obtaining approval of plans and permit issuance.
4.Product Development
a.Contribute to the development of the architectural product design.Review market research and understand buyer demographics and product preference.
b.Contract, schedule and coordinate the work of the architectural design professionals, including the architect, structural engineer, post tension slab designer, mechanical, plumbing and electrical engineers.
c.Coordinate plan review and incorporate feedback from all Shea departments.
d.If needed, process plans with applicable agencies and pull production homebuilding permits.
e.Attend model walks as requested.
5.Land Development
a.Coordinate offsite purchasing with the Land Development Team, including the creation of bid documents, obtaining qualified bids and awarding the contract.This scope could include public bidding and reimbursement submittals.
b.Attend weekly field meetings when land development is in progress. Update Joint Venture partners, if applicable.
c.Manage contracts and change orders and approve invoices.
d.Oversee input in the State Waterboard electronic system, including Notice of Intent, Change of Information, Annual Reports and Notice of Termination for assigned communities.
6.Schedule
a.Develop, monitor and report on schedules for assigned communities, including reporting to Joint Venture partners.Provide and manage the schedule for entitlements and plan development processing.Responsible for coordinating with the Land Development Team on the schedule for site development work.
b.Provide and monitor schedules for outside consultants.
c.Report milestone dates for the key elements of the internal management tool.
7.Budget Management and Cash Flow
a.Prepare, update and manage the development budget and cash flow for assigned communities.Report quarterly to Joint Venture partners.
b.Community Development budgets includes:
oForward Planning:Engineering, architecture, environmental and legal.
oLand Development:Grading, wet and dry utilities, street improvements, landscaping and parks, fences and walls.
oSoft Costs:Offsite supervision, trailer rental, utilities and bonds.
oPermits and Fees:Plan check and inspection fees, impact fees and building permits.
8. Department of Real Estate and HOA
a.Manage the DRE Specialist and evaluate workload/priorities.Review HOA Board Assignments for all Shea communities.
b.Meet a minimum of monthly with the DRE Specialist and quarterly with each HOA Management Companies.
c.For assigned projects, coordinate with the DRE Specialist on the submittal of all Dept. of Real Estate documents.Includes managing the master template for builder phasing and HOA budget preparation for range of assessment, phased and increment budgets.
d.Work with the attorney and public agency on drafting and approval of the CC&R’s.
e.Assist HOA Management Company in development of the Architectural Guidelines and Rules & Regulations.
f.Serve as HOA Board President for assigned communities with the potential to serve on 1-2 other HOA Boards as a Declarant appointed Board Member.
g.Attend common area HOA turnover walks if needed.
9.Interdepartmental Coordination
a.Land Acquisition:Perform due diligence review in a timely manner.
b.Operations:Provide current and approved plans to Field Teams.Issue contracts in a timely manner for SWPPP maintenance, finish grading, area drains, walls, fences and gates.Provide building permits prior to trench date.Attend weekly Sales and Construction Meeting.
c.Purchasing Department:Provide plans for bid purposes and address RFI’s submitted during the bid process.
d.Marketing:Obtain Model and Sales Office CUP, including signage approval when applicable.Attend marketing meetings and review brochures.
e.Sales:Responsible for creating the Community Disclosure and any required stand-alone disclosures, including the coordination of Homesite Exhibits for each lot.
f.Design Studio:Provide current architectural plans and coordinate model selections.
g.Finance:Quarterly budget and cash flow revisions.
h.Customer Service:Assist with homebuyers and HOA issues as needed.
10.Community Close-Out
a.Oversee bond exoneration work as required by public agencies and/or HOA.
b.Confirm Notice of Completions were filed.
c.Close all contracts and verify utility refunds.
d.Verify all common area grant deeds are recorded and utilities are turned over.
Industry Involvement
Continually monitor, directly and via BIA involvement, City issues (ordinances and fees changes) to ensure Shea Homes makes informed decisions during acquisition.Stay current on government regulations, including state and local agencies.
Knowledge/Experience
1.7 years current experience in Community Development and/or Entitlement Processing
2.Undergraduate college degree required.
3.Knowledge of offsite, land development and onsite construction requirements.
4.Experience in land acquisition due diligence required.
5.Experience in dealing with Agency development requirements.
6.Understanding of Sales and Marketing, DRE, bond exoneration and purchasing processes
Skills/Abilities
1.Ability to work, think and make decisions independently.
2.Preparation of Proforma cost estimates.
3.Flexibility in dealing with a variety of personalities.
4.Excellent communication and presentation skills.
5.Ability to read architectural, engineering and landscape plans.
6.Contract administration, scheduling, time management and priority setting is a must.
7.Ability to perform under pressure and to prioritize multiple projects.
8.Personal computer experience including the Microsoft Office Suite: Word for Windows, Excel, MS Project, Outlook and Power Point.
Professional Performance Standards
Responsible and accountable for executing the specific responsibilities listed above in complete conformance with goals, expectations and schedule commitments of the Division.
Physical Demand/Work Environment
The physical demands and work environment characteristics described here are representative of those that must be met by an associate to successfully perform the essential functions of this job.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the associate is regularly required to talk and hear.The associate frequently is required to walk and sit, and occasionally is required to stand.The associate must occasionally lift and/or move up to 25 pounds.
The noise level in the work environment is usually quiet to moderate.HOA Board Meetings and Public Hearings will require attendance in the evening hours.
Professional Development Statement
This position is expected to maintain a program for his/her own professional development and shall do so by creating, maintaining and executing his/her Professional Development Plan per company standards.
