Project Accountant

6 months ago

Tulsa, United States Manhattan Construction Group Full time

Project Accountant

POSITION SUMMARY:

The Project Accountant 2 (PA2) holds the qualities and responsibilities of the PA 1, as well as a focus on maintaining records and processes in relation to the Owner Contract and Project Budget. The position works under direct supervision of the Project Manager, with guidance from the Director of Project Accounting, and assists in the development and execution of the billing strategy of the Project Execution Plan. This position must demonstrate strong organizational and time management skills, as well as strong communication and client service skills.

MAJOR DUTIES & RESPONSIBILITIES:

  • Process all material and subcontractor invoices for approval and inputs into accounting system.
  • Review subcontractor pay application information, including current contract value, stored materials, owner direct purchasing, and retainage and communicate irregularities to the Project Manager and Subcontractor as appropriate.
  • Requests, collects and files partial and final release of liens.
  • Tracks and assists with subcontractor insurance compliance renewals.
  • Request and obtain valid W-9s for new vendors
  • Collects and processes Certified Payrolls, when required
  • Receives and processes payroll for hourly employees
  • Assists with onboarding of new team members
  • Assists with the project set up process, including but not limited to Job Cost Budgets and Staff Rate verification.
  • Assists in review of owner contracts to identify contractual terms for accounting and billing requirements with project team and aides in documenting said requirements in Contract Abstract
  • Attends ‘pencil-copy’ meetings with subcontractors and Owners
  • Attends assigned projects’ PSR reviews and meetings
  • Routinely performs reconciliation and audit reviews to identify any over/under variances; communicates effectively and pursues resolution.
  • Works with Project Manager to create and monitor Billing Forecasts and Change Management
  • Prepare and process Owner billings on a schedule of values in accordance with contract requirements and MCC Standards (in ERP)
  • Generate billing backup detail and reconcile billings against job cost per MCC Standards
  • Prepare Job Cost Corrections as required
  • Reviews and provides guidance with NR forecasting to ensure its accuracy, with respect to actual cost incurred
  • Manages the AP/AR process consistently in VISTA
  • Coordinates vendor payments with Corporate AP staff to ensure company policy followed prior to payment, including adherence to pay-if-paid provisions
  • Set up and maintain general, subcontractor correspondence, and accounting files in document control system
  • Helps maintain records of computer related equipment and prepares equipment transfers as needed
  • Assist the Superintendent or Safety Manager in maintaining OSHA documentation and postings
  • Assist in Project Close Out process
  • Develops basic understanding of various delivery methods through experience of variety of project size and type; works across multiple projects with varying size and complexities
  • Provide general administrative support of project team as requested
  • Other duties as assigned

JOB SKILLS & ABILITIES GUIDELINES:

  • Strong computer skills are required. In addition to proficiency in Microsoft Office applications, the ability to learn new programs/systems quickly is essential.
  • Comfortable working in a paperless environment
  • Experience working in Vista or similar accounting system/ERP
  • Good time management and organizational skills
  • Ability to analyze, identify and resolve issues with accounts receivable and accounts payable
  • Functions actively and effectively as part of a team
  • Basic understanding of different delivery methods and experience with variation of project size, type
  • Dependability

MINIMUM QUALIFICATIONS:

  • High school diploma or GED
  • 4 year Bachelor’s Degree or relevant Accounting experience
  • Minimum 4 years of industry experience

Attention All Third Party Agencies, Headhunters, and Recruiters
Manhattan Construction will not accept candidate submission by unsolicited third parties through this site or any company email address. All unsolicited candidates presented to Manhattan Construction will be considered the property of Manhattan Construction.  Manhattan Construction will not be responsible for any fees associated with unsolicited candidates, nor will a contractual relationship be formed by the submission. Manhattan Construction will not be obligated and will not under any circumstances pay any fees to said third parties submitting candidates in this manner. Manhattan Construction only forms contracts with recruiters with whom we have an established business relationship and with whom we have in place a signed agreement. All contact with Manhattan Construction from third parties must be through our Human Resources Recruiting department. Outside recruiters are asked not to contact our hiring managers directly.  Any contact made outside of the Manhattan Construction Human Resources Recruiting Department by a third party will cancel any future business relationships between the third party and Manhattan Construction. 

 

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