CMA Assistant Community Association Manager

4 months ago

Gainesville, United States Associa Full time

Job Description


Please note this position begins July 1, 2024***

Position Purpose:


The On-Site Assistant Property Manager reports to the Property Manager and management agent and receives all direction from the management agent. The On-Site Assistant Property Manager must respect positions of the Board of Directors but should not receive direct work orders from board members unless receives prior authority from the management agent to do so.

Major Tasks, Responsibilities and Key Accountabilities:

• Violation drives 3 day a week
• The submission of ARC request to the architect and relay the decision to the homeowner.
• Send weekly Buzz to the Association
• Complete and update the monthly information in the Gazette
• Update the website and provide new Homeowner access
• Coordinate Events throughout the community


Additional Tasks include however not limited to:

• Assist the Homeowner Association in the competitive bidding process for property improvements,
standard maintenance issues and contracts.
• Assist in the coordination of the Annual meeting and Election of Board Members.
• Provide input in selection of contractors and in developing contract specifications.
• Supervise contractors providing recurring services and monitor specific contractor performance to
ensure substantial compliance with contract specifications.
• Perform regular site visits to maintain knowledge or property.
• Receive service requests for repairs or maintenance of property; common grounds, monuments,
signage, street lighting, paving, play parks, tennis courts, pool, Clubhouse, and any other amenities.
• Arrange for prompt response to emergency service requests.
• May also serve in receptionist and administrative assistant roles to handle incoming telephone
calls, typing of reports, correspondence and to maintain records of the Association for files.
• Research and supply information to Board or Committees as needed for rules, violation reports and
Declaration of Covenants.
• Coordinate legal issues with Association’s Attorney of Record.
• Prepare Annual Budget to include contract pricing, review insurance needs and costs, project
operating costs per line item on budget and review for capital improvement expenditures for facility
and equipment.
• Enforce Community Rules and Regulations as stipulated by Board and Covenants.
• Communicate Board or Committee decisions to residents living in Community.
• Partner with homeowner committees to implement approved decisions for activities of the
Association, i.e., tennis, pool, finance, landscape, social, covenants and ACC.
• Assist Activities Director, Tennis Director, Pool Guards or Manager in the implementation of their
duties, including drafting emails and/or newsletter articles to residents.
• Work with Developer/Board to create viable Association and transition it to homeowners.
• Attend monthly Board meetings, prepare Agenda, follow up and implement Board action items.
• Attend, when necessary, Committee meetings or Association functions.
• Coordinate local County and Association functions or inspections or repairs of facilities as needed.
• Serve as liaison between the Board, homeowners, and vendors.


Position Qualifications:

• Working knowledge of the budgeting process
• Working knowledge of Windows operating systems
• Project management skills
• Strong interpersonal communication and organizational skills
• Excellent written and verbal communication skills

Job Type:  Full-time

Salary:  $55,000.00 to $65,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance

Requirements


Design/ Architectural background a plus

CAM license a plus

Disclaimer

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all- inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.


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