Senior Executive Assistant, CFO

4 weeks ago

Sunnyvale, United States Illumio Full time

No Agency Submissions Accepted.

About the Team:

The office of the CFO serves as the backbone of our organization, meticulously managing financial transactions, analyzing data, and providing strategic insights to drive fiscal growth. With their broad expertise in budgeting, forecasting, operations, legal, IT and facilities, they play a vital role in decision-making processes, ensuring the company's health and sustainability. Collaborating closely with other departments, the CFO team fosters transparency and accountability, guiding the company towards achieving its long-term objectives while navigating ever-evolving economic landscapes.

Key Responsibilities:

As the Executive Assistant, you will support the CFO & team in their pursuit to meet the company’s objectives and initiatives. You will work under minimal supervision to provide advanced administrative support, interacting closely with senior leadership. Your role will prioritize and manage their time, anticipate their short- and long-term needs, coordinate events, set up and help to execute key internal and external meetings, and be a conduit for information across the organization.

Manage complex and detailed executive calendar to align schedules and proactively resolve scheduling conflicts at the C-Suite and leadership levels

Interact with internal and external stakeholders to schedule and execute meetings

Handle time-sensitive critical priorities with minimal direction

Drive projects that include a high degree of confidentiality working with senior executives and key stakeholders

Demonstrate a high degree of initiative and ability to take independent action while always exercising sound judgment and discretion with tasks and projects

Anticipate and initiate actions regarding team operations which require knowledge of the organization and other departments

Function as a high-level individual contributor or coordinator of multiple projects

Ability to partner with cross-functional teams to successfully deliver the desired outcome; Able to communicate with all levels of the organization, including executive officers, customers, and external partners

Partner with the CFO & Staff to drive, plan and support events and meetings, off-sites, and team gatherings

Prepare, process, and track to completion expense reports and purchase requisitions

Travel coordination and arrangements

What You Will Bring:

Minimum of 8+ years working at the Executive administrative level. Must have experience working within a CFO organization at a public company

Expert level knowledge of Windows and Mac desktop computer applications, Microsoft Office and MS 365 Suite, and Zoom

Technical aptitude to quickly learn new programs and tools

Strong organization, project management, and problem-solving skills

Possess strong interpersonal skills and a strong customer service perspective (internal, and external), and can handle issues with respect, dignity, sensitivity, and urgency

Proven time management skills can work in a fast-paced environment with limited supervision

A highly proactive and ownership mindset that anticipates needs and manages up and downstream to ensure deliverables are met timely and accurately

Ability to identify business issues and coordinate an appropriate response with key stakeholders

About Illumio:

Illumio, the pioneer and market leader of Zero Trust segmentation, prevents breaches from becoming cyber disasters. Illumio protects critical applications and valuable digital assets with proven segmentation technology purpose-built for the Zero Trust security model. Illumio ransomware mitigation and segmentation solutions see risk, isolate attacks, and secure data across cloud-native apps, hybrid and multi-clouds, data centers, and endpoints, enabling the world’s leading organizations to strengthen their cyber resiliency and reduce risk.

Illumio believes that an environment of unique backgrounds, experiences, viewpoints, and individual contributions drives our success and makes us stronger together. We are dedicated to creating and maintaining a diverse culture and emphasizing inclusion and belonging. 

Pay Range:

$138,000 USD - $180,000 USD

The pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, location, experience, knowledge, skills, abilities, as well as internal equity, alignment with market data, or applicable laws.

Benefits:

At Illumio we offer a wide range of benefits to our eligible team members. Our benefit programs vary by location and can include Medical, Dental, Vision Coverage – Health and Dependent Savings Accounts – Life and Disability Programs – Paid Parental Leave – Voluntary Benefit Programs – Company Sponsored Wellness Program – Wellness Reimbursement Program - Retirement Savings – Equity Opportunities – Paid time off and Paid Holidays – Employee Incentive Program.#LI-JK1 #LI-HYBRID

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