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Executive Administrative Assistant

4 months ago

Sunnyvale, United States Aston Carter Full time

Admin Assistant/Executive Assistant paying $30-35/hour

Location: San Jose

*****Must have previous experience as an admin assistant and or executive assistant*****

Description:

The ideal candidate will be a resourceful confident detail-oriented administrative professional who can demonstrate initiative flexibility collaboration business acumen and excellent judgment. We are looking for someone who can anticipate and resolve issues has excellent customer service skills and the ability to interact with a diverse group of internal and external customers at all levels of the organization.

Qualified candidates will be highly motivated intelligent and driven. While we expect a high level of accuracy integrity and involvement we also welcome lightheartedness with a good sense of humor and a fun spirit

Responsibilities

Administrative Duties:

bull Work effectively with management at various levels and provide administrative support

bull Prepare expense reports obtain receipts as needed and reconcile all credit card charges

bull Oversee schedules of assigned executives set critical meetings establish agendas handle meeting logistics and follow up with attendees

bull Arrange domestic/international travel populate calendar with itinerary

bull Coordinate business meeting in- house conferences create agendas and help manage conference rooms for site

bull Assist in the creation and/or editing of presentation materials including on site event flyers site-wide communications etc.

bull Proofread and correct spelling grammatical and layout errors in presentations created by others

bull Assist with coordinating and executing volunteer activities employee recognition programs and plan occasional company events

bull Maintain confidentiality around sensitive matters

bull Work independently and together within a team on special non-recurring and ongoing projects

bull Positively represent the site and management in all communication

bull Perform other duties as assigned

Front Desk Responsibilities:

bull Ensure safety and security protocols are being followed regarding guests and employees

bull Provide excellent customer service to both internal and external customers

bull Courteously greet visitors customers and employees determine their needs and direct them to the appropriate person when necessary

bull Provide information to receptionist for mail to be sorted prepared and delivered to the appropriate individuals

bull Perform other duties as assigned

Qualifications:

bull Associates degree Bachelors degree preferred

bull Minimum of 3 years of prior administrative office experience

bull Or any similar combination of education and experience

bull Highly proficient with Microsoft Office Suite Outlook Word PowerPoint SharePoint Excel

bull Proven record of providing outstanding internal and external customer service

bull Excellent phone and organizational skills

bull Excellent verbal and written communication skills

bull Excellent interpersonal skills and problem solving ability

bull Ability to set priorities meet deadlines and multitask

bull Ability to handle sensitive information with discretion

bull Ability to learn different software applications with ease

bull Ability to speak clearly so others can understand you

bull Ability to read and understand information and ideas presented orally and in writing

bull Ability to communicate information and ideas in writing and orally so other will understand

bull Strong writing editing and proofreading skills

bull Excellent attendance and punctuality

Exact Schedule - day shift 40hrs a week.

OT is need basis.

Benefits to Candidate -

Free lunch every Thursday

Free gym access onsite

Free EV charging stations onsite

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

+ Hiring diverse talent

+ Maintaining an inclusive environment through persistent self-reflection

+ Building a culture of care, engagement, and recognition with clear outcomes

+ Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.