Administrative Procurement Analyst

7 months ago

New York, United States City of New York Full time

IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE OF ADMINISTRATIVE PROCUREMENT ANALYST, OR REACHABLE ON THE ADMINISTRATIVE PROCUREMENT ANALYST CIVIL SERVICE LIST, OR ELIGIBLE UNDER THE 55A PROGRAM.

Overview: The New York City Department of Transportation provides for the safe, efficient, and environmentally responsible movement of people and goods in the City of New York and maintains and enhances the transportation infrastructure crucial to the economic vitality and quality of life of City residents. DOT is an equal opportunity employer, committed to recruiting and maintaining a diverse workforce in an open and inclusive environment.
The Facilities Management unit is responsible for developing, implementing, monitoring, and controlling the agency's annual OTPS, PS, and capital budgets, procurement operations, and account payable functions. The successful candidate will perform essential tasks related to purchasing goods, services, and in processing procurement documents and contracts as required. With oversight of the Deputy Director of Financial Management, the selected candidate will manage procurement activities, including the following tasks:

-Develop and conduct complex procurements for goods and services, utilizing various procurement methods, such as competitive sealed bids, competitive sealed proposals / request for proposals, sole source, and negotiated acquisition procurement methods.
-Review solicitation documents, covering various methods of procurement, including (but not limited to) micro purchases, small purchases, formal contracts ($k+), and intergovernmental purchases.
-Generate and perform tasks through PASSPort for oversight reviews and approvals.
-Utilize various Citywide procurement-related systems, including Financial Management System (FMS), PASSPort, Small Business Services’ M/WBE Online Directory, DCAS/DMSS Direct Order, Storehouse requisitions and various internal systems for managing procurements.
-Review of procurement documents verifying descriptions & specifications for accuracy ensuring conformity & oversight compliance; in compliance with Procurement Policy Board Rules & applicable oversights.
-Support M/WBE initiatives; and perform other related assignments and special projects as may be required.
-Conduct procurement-specific analyses to propose/determine M/WBE participation goals. Provide appropriate documentation for the procurement record. Track vendor compliance on existing contracts.
-Process commodity orders utilizing the New York State Requirement Contracts, New York City Requirement Contracts, Punch-Out (MRO) orders, and/or Micro-purchase orders as necessary.
-Assist in the review and development of specifications.
-Review of procurement documents verifying descriptions & specifications for accuracy ensuring conformity & oversight compliance; in compliance with Procurement Policy Board Rules & applicable oversights.
-Perform other duties as assigned.


Minimum Qualifications

1. A baccalaureate degree from an accredited college and four years of full-time satisfactory professional experience in purchasing, procurement, contract administration or a related field, at least eighteen months of which must have been in an administrative, managerial or executive capacity or supervising professional personnel performing duties in one or more of the above fields; or

2. A combination of education and/or experience equivalent to "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in "1" above.

Possession of an acceptable professional procurement certification may be substituted for up to one year of the experience described in "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in""1" above.


Preferred Skills
Preferred skills include:-Understanding and working knowledge of the NYC PPB Rules.-History of successful development of solicitation documents (specifications and scope of work)-Exceptional organizational and analytical skills-Superior verbal and written communication and negotiation skills-Strong desktop computer application knowledge and skills (MS Outlook, MS Work, Excel)-Ability to manage a wide range of projects, simultaneously in a fast-paced environment.-Working knowledge of Passport, FMS, DMSS.
55a Program
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Public Service Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at class="jobad-residencyRequirement"> Residency RequirementNew York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

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