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Executive Administrative Assistant

5 months ago

Kansas City, United States Saint Luke's Health System Full time

Job Description
​

Saint Luke’s Hospital of Kansas City is seeking an Executive Administrative Assistant to provide administrative support to the Vice President & Administrator Crittenton Children’s Center and Behavioral Health Service Line. This position is a wonderful opportunity to be a part of a compassionate and diverse team that prides themselves on having a culture of kindness. You will work under a friendly and supportive leadership team all while having the opportunity to work independently performing a wide variety of complex and confidential administrative responsibilities.

To be successful in this role, you will need to have a strong attention to detail, excellent customer service skills, and the ability to maintain a high level of confidentiality. Because you will have a diverse workload, being able to manage several ongoing priorities with last minute requests will be very important.

Duties:

  • Manages calendars, emails, and task lists, prioritizing significant matters as needed
  • Prepares and distributes agendas, presentations, minutes, and reports for various meetings
  • Coordinates Board meetings, including preparing agendas, presentations, reports, minutes, and organizing catering while serving as a liaison between Board members and leadership
  • Manages conference room calendars
  • Coordinates domestic travel and accommodations for leadership
  • Organizes onsite events for leadership, Board members, employees, and outside organizations as needed
  • Prepares and submits expense reports on behalf of the Vice President
  • Aids clinical and non-clinical departments in the completion of various tasks and projects
  • Maintains digital and physical filing systems
  • Maintains office supply inventory
  • Aids in the organizational preparation for regulatory surveys such as Joint Commission
  • Collects and organizes mail and packages for the Vice President / Director

Job Requirements:

  • At least 2 years of applicable administrative experience, preferably executive / C-Suite level

Qualifications:

  • Proficient in Microsoft Office Suite, including Excel, Word, PowerPoint, Teams, and OneNote
  • Experience supporting Board and Board governance
  • Results-driven achiever with excellent organizational skills
  • Ability to maintain a friendly, outgoing, and professional demeanor at all times
  • Ability to maintain ongoing confidentiality of protected healthcare, operational, and other business information
  • Exceptional listening skills
  • Ability to communicate clearly, both verbally and in writing
  • Ability to work in a culturally diverse environment effectively
  • Ability to use independent judgment to plan, prioritize, and organize a diversified workload

Job Requirements

Applicable Experience:

2 years

Job DetailsFull Time

Day (United States of America)

The best place to get care. The best place to give care. Saint Luke’s 12,000 employees strive toward that vision every day. Our employees are proud to work for the only faith-based, nonprofit, locally owned health system in Kansas City. Joining Saint Luke’s means joining a team of exceptional professionals who strive for excellence in patient care. Do the best work of your career within a highly diverse and inclusive workspace where all voices matter.

Join the Kansas City region's premiere provider of health services. Equal Opportunity Employer.