Accounts Payable Specialist

4 weeks ago

Forest Park, United States Vaco Full time

 

Job Description:

Review all invoices for appropriate documentation and approval prior to payment

Sort and distribute incoming mail

Audit and process credit card statements

Respond to all external vendors and internal managers regarding all aspects of the accounts payable process, including processing invoices for payment.

Research information to provide accurate and timely solutions to internal clients and vendors at multiple facilities

Verify the accuracy of vendor invoices and confirm that the correct general ledger account codes are used.

Generate payment to vendors on a routine schedule and match the check with the backup to file to be scanned to electronic document vendor.

Reconcile various accounts by identifying errors in posting or omissions by applying appropriate accounting standards, reconcile vendor statements, research and correct discrepancies

AP Month end closing

Maintain files and documentation thoroughly and accurately, in accordance to company policy and procedures

Performs other duties as required to support Accounting Department

Assist with other projects as needed

 

Required Knowledge, Skills and Abilities

Displays a proficiency in management and data entry.

Possesses knowledge of general accounting and bookkeeping principles as well as of any relevant accounting software

Demonstrates strong communication, analytical and problem solving skills

Exhibits a strong regard for organizing and prioritizing, as well as an ability to meet deadlines

Display a respect for confidentiality

Exhibits strong team building and interpersonal skills

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.

  • California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
  • Virginia residents may access our state specific policies here.
  • Residents of all other states may access our policies here.
  • Canadian residents may access our policies in English here and in French here.
  • Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

  • the individual’s skill sets, experience and training;
  • licensure and certification requirements;
  • office location and other geographic considerations;
  • other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

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