Business Office Administrator

5 months ago

Visalia, United States Milk Specialties Global Full time

The Business Office Administrator has the responsibility for managing office and plant business systems and developing process improvements to support and maintain timely and accurate information flow.

Essential Functions: 

Evaluate existing inventory, product flow, developing process improvements to sustain timely and accurate information flow. Develop and implement performance measurements for information and product flow. Manage the reconciliation of each day and period end in System 21, providing accurate, timely, reliable and useful information. Coordinate and direct activities involving the scheduling and release of work orders. Supervise daily production recording activities, ensuring timely and accurate order fulfillment. Enter all completed work orders in System 21. Assist Plant Managers with production planning based on sales orders and promised delivery dates. Investigate and reconcile any inventory inaccuracies such as cost variances or physical inventory discrepancies. Calculate and process inventory adjustments as needed. Manage Purchase Orders and 3-way match to assure invoices are paid timely. Track and report monthly budget for multiple departments making sure all are within limit. Answer incoming calls and direct them to appropriate person. Screen calls and take messages as necessary. Greet and direct all visitors warmly. Notify employees when visitors arrives, distribute safety equipment as needed, take messages or information as necessary and coordinate completion and maintenance of employment applications. Perform general administrative responsibilities as needed including miscellaneous filing, distributing and sending faxes, maintaining inventory of printer cartridges, coordinating office machine maintenance, prepare presentations, typing various correspondence and lists, presentation, preparing weekly outgoing shipments, and running local errands as requested.

Qualifications: 

High school diploma or equivalent 

3-5 Years’ Previous Experience in Finance, Inventory Control or Purchasing in a Manufacturing Environment.

Hands on knowledge of ERP systems, process improvement or manufacturing tools preferred 

Strong Project Management, Interpersonal and Analytical Skills preferred 

Excellent Knowledge of Computer Business Systems and their applications preferred 

APICS Certification preferred 

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