Accounts Payable Coordinator

2 weeks ago


Fresno, United States Stardom Employment Consultants Full time

We are seeking a detail-oriented and organized Accounts Payable Coordinator to join our finance team. The ideal candidate will be responsible for overseeing and coordinating various aspects of the accounts payable process, ensuring accuracy and efficiency in invoice processing, payment disbursement, and vendor management. The Accounts Payable Coordinator will play a crucial role in maintaining seamless financial operations within the organization.

Key Responsibilities:

Invoice Coordination: Oversee the receipt, review, and coordination of invoices for accuracy and completeness. Collaborate with department heads to obtain necessary approvals for invoice processing. Code and enter invoices into the accounting system with attention to proper expense allocation.

Payment Coordination: Coordinate and execute weekly/monthly check runs, ACH, and wire transfers. Reconcile payments with supporting documentation to ensure accuracy. Investigate and address discrepancies in payment transactions.

Vendor Relations: Maintain positive relationships with vendors and respond promptly to inquiries. Regularly review and reconcile vendor accounts, resolving any discrepancies. Facilitate communication between internal departments and vendors.

Expense Reporting Coordination: Coordinate the review and processing of employee expense reports. Verify receipts and documentation, ensuring adherence to company policies.

Month-End Closing Support: Collaborate with the finance team to support accurate and timely month-end closing activities. Assist in reconciling accounts payable sub-ledger to the general ledger.

Recordkeeping and Documentation: Establish and maintain organized records of invoices, payments, and related documentation. Ensure compliance with internal controls, policies, and accounting standards.

Reporting Assistance: Assist in generating and analyzing accounts payable reports. Provide support in preparing financial reports related to accounts payable.

Compliance Oversight: Stay informed about changes in accounting regulations relevant to accounts payable. Ensure strict adherence to internal controls, financial policies, and compliance standards.

Qualifications and Skills:

Bachelor's degree in Accounting, Finance, or a related field. Proven experience in accounts payable or a similar role. Knowledge of accounting principles and practices. Proficient in accounting software and Microsoft Office Suite. Strong organizational and coordination skills. Excellent communication and interpersonal abilities. Ability to prioritize tasks and manage deadlines effectively.

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