Accounting Administrative Assistant

2 weeks ago

Latham, United States GP Fund Solutions, LLC Full time
Job Title: Accounting Assistant

Company: GPFS is the fund administrator of choice for a wide range of clients in the US, UK, and EU. Every day, with every decision and every client interaction, our values serve as guideposts, to improve the quality of our work, and strengthen our employee and client relationships.

As a business that is all about people; culture isn't an initiative, it's an innate value that's critical to every decision we make. At GPFS, people come first.

At GPFS, diversity is a source of strength, both from our people and ideas. GPFS is a collaborative team-oriented organization where we support each other both personally and professionally. Our culture is defined by our behavior, our curiosity and our support of innovative ideas and perspectives.

Our inclusive culture supports and encourages our team members to try new things, share ideas openly and always ask the question why. It brings us together and makes the team stronger by inspiring all to connect, belong and thrive.

Location: Latham, NY

Job Type: Full-time

The Accounting Assistant role assists the Operations teams in servicing our firm clients. Responsibilities consist primarily of performing daily, monthly, quarterly and annual accounting activities across multiple entities. This position will require regular interaction with team members.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Preparation of monthly bank reconciliations
  • Assist with vendor maintenance. This would include but not limited to verbal confirmations of address and wire instruction changes, w9 requests, 1099 reporting, electronically filing invoices.
  • Updating client AR files so that current activity is captured
  • Maintaining client weekly cash files
  • Uploading of expense report downloads into our general ledger system
  • Scrubbing expense report files to ensure consistent formatting and descriptions
  • Maintaining expense report submissions versus American Express statements
  • AML procedures for vendor and investor payments
  • Populating internal control checklists for wire payments
  • Assist with wire instruction change process
  • Completion of special projects at direction of management.
  • Merging of data into templates for publishing to investor portals
Competencies
  1. Organized
  2. Detailed Orientated
  3. Results Driven
  4. Collaborative
  5. Ethical
Work Environment

This role operates in a modern professional office environment, and routinely use standard office equipment such as computers, phones, and photocopiers.

Required Education and Experience
  • Associates degree in an accounting related field
  • 3+ years accounting/bookkeeping experience in lieu of Associate Degree
  • 1+ years accounting experience preferred for Associates degree candidates
Preferred Education and Experience
  1. Bachelor's degree in accounting or related field
  2. Private fund administration experience

Additional Eligibility Qualifications
  • Attention to detail and accuracy, necessary to satisfy client service considerations
  • Organization and multi-tasking; objectives can change quickly in response to client needs
  • Software expertise, especially excel, and the ability to learn new systems quickly
  • Comfort with teamwork, mentoring and cross training, due to high degree of interaction necessary to support client and company objectives
  • Strong written and verbal communication skills
  • Ability to work in a fast paced, deadline driven environment
  • Flexibility to work hours needed to complete client deliverables


GPFS Vision

Our purpose is to create enduring relationships with our employees and clients by constantly delivering exceptional opportunities and service.

GPFS Value Statement

Investing in people and culture

Core Values

Camaraderie: Being supportive of one another and celebrating each other's successes

Excellence: Consistently delivering exceptional work and going above and beyond

Empowerment: Fostering a deep sense of agency and ownership over one's choices and actions

Innovation: The drive to think differently and solve problems creatively

Inclusion: Recognizing individual's unique strengths and perspectives with mutual trust and respect

#LI-GP1

  • Executive Administrative Assistant

    2 weeks ago

    Latham, United States Kelly Services, Inc. Full time

    We get it: job searching takes time and attention. At Kelly, were here to make it a whole lot easier for you. Were seeking an Executive Administrative Assistant to work at an established insurance agency in Latham, NY. This opportunity could be th Administrative Assistant, Executive, Administrative, Assistant, Staffing

  • Accounting and Fulfillment Specialist

    2 days ago

    Latham, United States Tire Conversion Technologies, Inc. Full time

    **Summary**: This position is responsible for assisting with accounting and administrative tasks of the company as well as managing general order fulfillment and shipping functions. Attention to detail, organization, and the ability to balance multiple tasks are essential for success in this role. This is an excellent entry-level opportunity to learn the...

  • Senior Fund Accountant

    2 weeks ago

    Latham, United States GP Fund Solutions, LLC Full time

    Job Title : Senior Fund Accountant Company: GPFS is the fund administrator of choice for a wide range of clients in the US, UK, and EU. Every day, with every decision and every client interaction, our values serve as guideposts, to improve the quality of our work, and strengthen our employee and client relationships. As a business that is all about people;...

  • Senior Fund Accountant

    4 weeks ago

    Latham, United States GP Fund Solutions, LLC Full time

    Job Title: Senior Fund Accountant Company: GPFS is the fund administrator of choice for a wide range of clients in the US, UK, and EU. Every day, with every decision and every client interaction, our values serve as guideposts, to improve the quality of our work, and strengthen our employee and client relationships. As a business that is all about people;...

  • Aam - Accounting Assistant - Northway Toyota

    4 weeks ago

    Latham, United States Northway Toyota Full time

    Northway Toyota and Audi Albany is seeking an Accounting Assistant to assist with the following: Maintain and update schedules Post and bill deals including retail, Wholesale and Dealer Trades Process customer loan payoffs Break down deal and send information to bank contacts Pull statements Make journal entries Understand and submit rebates and...

  • Accounts Payable Specialist

    1 week ago

    Latham, United States GP Fund Solutions Full time

    Job Title: Accounts Payable Associate Company: GPFS is the fund administrator of choice for a wide range of clients in the US, UK, and EU. Every day, with every decision and every client interaction, our values serve as guideposts, to improve the quality of our work, and strengthen our employee and client relationships. As a business...

  • Employee Benefits Account Manager

    4 days ago

    Latham, United States The Reis Group Full time

    The Benefits Account Manager works closely with the rest of the Benefits Team to deliver high-quality and efficient service to both internal and external customers while adhering to the highest ethical standards, promoting the image of the Agency, and providing superior levels of customer satisfaction that drive long-term relationships, referral business and...

  • Account Receivable Lead

    2 weeks ago

    Latham, New York, United States Passport Shipping Full time

    About Passport:Our goal is to help brands reach their global potential by building the #1 international eCommerce enablement solution for DTC brands.Hundreds of the world's top direct-to-consumer brands like iHerb, Tommy John, Native, Ritual, , and more trust Passport to enable their international eCommerce channel. With an expansive network, an in-house...

  • Financial Accountant

    5 days ago

    Latham, United States GP Fund Solutions, LLC Full time

    Job Title: Financial Accountant Company: GPFS is the fund administrator of choice for a wide range of clients in the US, UK, and EU. Every day, with every decision and every client interaction, our values serve as guideposts, to improve the quality of our work, and strengthen our employee and client relationships. As a business that is all about people;...

  • BST Accounting Internships

    5 days ago

    Latham, United States BST & Co. CPAs, LLP Full time

    Job Type Internship Description BST's goal of providing an internship experience is to help students learn more about daily tasks and activities of an Associate at our Firm. Internship duties may include shadowing department staff members, assisting with the financial report preparation process or learning to track and analyze financial information. This is...

  • Dhses Program Administrator 2

    6 days ago

    Latham, United States Homeland Security and Emergency Services, Division of Full time

    **Minimum Qualifications** This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).* A bachelor's degree and three years of professional experience in one or more of the following areas: - processing requests for grant project payments and performing financial reviews required for final payment; - damage...

  • Executive Assistant

    4 weeks ago

    Latham, United States U.S. Light Energy Full time

    **Position: Executive Assistant - Renewable Energy** **Location: Latham, NY** **Industry: Renewable Energy Project Development** **About Us**: U.S. Light Energy is at the forefront of the renewable energy revolution. Based in Latham, NY, and with projects spanning across the U.S., including NY, PA, TX, WA, NV, AZ, KY, and more, we're committed to developing...

  • Fleet Administrator

    3 weeks ago

    Latham, United States Hired by Matrix Full time

    Job DescriptionJob DescriptionWhat You'll Do: Act as a point of contact for multiple locations.Provide support to managers, techs and outside team members for anything needed by market.Provide support with admin work for multiple locations- PM’s, rentals, scheduling, outside service repairs, training, KPI tracking, operational readiness, vendor...

  • IT Specialist

    2 weeks ago

    Latham, United States Mindlance Full time

    Role: O365 Admin Location: Latham, NY Duration: 24+ Months Job Description: • 36 months of Office 365 administration and troubleshooting experience • 84 months of management experience with Microsoft Exchange • 48 months experience with Microsoft Exchange 2013 or higher • 24 months experience of Microsoft Intune Administration • 24 months...

  • IT Specialist

    5 days ago

    Latham, United States Mindlance Full time

    Role: O365 Admin Location: Latham, NY Duration: 24+ Months Job Description: • 36 months of Office 365 administration and troubleshooting experience • 84 months of management experience with Microsoft Exchange • 48 months experience with Microsoft Exchange 2013 or higher • 24 months experience of Microsoft Intune Administration • 24 months...

  • Associate Fund Controller

    4 weeks ago

    Latham, United States GP Fund Solutions, LLC Full time

    Job Title: Associate Fund Controller Company: GPFS is the fund administrator of choice for a wide range of clients in the US, UK, and EU. Every day, with every decision and every client interaction, our values serve as guideposts, to improve the quality of our work, and strengthen our employee and client relationships. As a business that is all about people;...

  • Bookkeeping Internship- Fall 2024

    2 weeks ago

    Latham, United States GP Fund Solutions, LLC Full time

    Job Title: Accounting Intern Company: GPFS is the fund administrator of choice for a wide range of clients in the US, UK, and EU. Every day, with every decision and every client interaction, our values serve as guideposts, to improve the quality of our work, and strengthen our employee and client relationships. As a business that is all about people; culture...

  • Bookkeeping Internship- Summer 2024

    4 weeks ago

    Latham, United States GP Fund Solutions, LLC Full time

    Job Title: Accounting Intern Company: GPFS is the fund administrator of choice for a wide range of clients in the US, UK, and EU. Every day, with every decision and every client interaction, our values serve as guideposts, to improve the quality of our work, and strengthen our employee and client relationships. As a business that is all about people; culture...

  • Fund Controller

    6 days ago

    Latham, United States GP Fund Solutions, LLC Full time

    Job Title: Fund Controller Company: GPFS is the fund administrator of choice for a wide range of clients in the US, UK, and EU. Every day, with every decision and every client interaction, our values serve as guideposts, to improve the quality of our work, and strengthen our employee and client relationships. As a business that is all about people; culture...

  • Director of Human Resources

    4 weeks ago

    Latham, United States Regional Food Bank of Northeastern NY Full time

    Works with senior leadership to plan and execute workforce development strategies and initiatives. Reporting to the Chief Financial Officer, the HR Director will ensure that HR programs, policies and initiatives support the overall mission, goals, and values of the Regional Food Bank; will manage and develop other HR, Payroll and Benefits and Workforce...