Document Specialist

2 weeks ago

Baltimore, United States Venable LLP Full time
Position Information

You’re looking for a change, and so are we. At Venable, we know that every new hire brings valuable experience, new perspectives, and a chance to raise the bar on our approach to how we work. That’s why we’re looking for a dynamic Document Specialist to provide comprehensive administrative support to join our firm.

The ideal candidate will be responsible for…

  • Responsible for providing high level document support for high level partner in the Bankruptcy Creditors' Rights practice
  • Managing document creation, editing and overall production for practice specific matters, to include accurate editing from handwritten notes (cursive and print), extensive blackline comparisons of documents, advanced formatting, cross-referencing, Styles, Table of Contents creation and manipulations
  • Preparing routine and non-routine client specific documentation to include correspondence, legal documents, forms, presentations and the like using advanced technical skills related to word processing and other practice-specific software platforms
  • Efficiently proofreading and editing correspondence, legal documents, and reports for content, grammar, typos, formatting, and embedded styles
  • Effectively establishing and maintaining well-organized files in electronic and hard copy formats; establishing/maintaining consistent naming conventions
  • Supporting, acting as back-up, and providing overflow assistance to the Practice Coordinator and other Legal Administrative Assistants. Additional duties include but aren't limited to calendar and email maintenance, coordinating travel, meeting, and/or events, etc.
The successful candidate will demonstrate...
  • Minimum of three (3) years prior relevant work experience within a law firm or professional services environment is required
  • Prior experience working within a Bankruptcy and Creditors Rights, or transactional practice group is preferred
  • Requires intermediate to advanced-level knowledge of MS-Office including advanced use of MS Word (redlining, comparing documents, advanced formatting, TOA creation and manipulation, and insertion of hyperlinks)
  • Ability to draft routine correspondence, perform non-complex arithmetic calculations, and organize and maintain record keeping and filing systems


Investing your time and talents is no small matter—we know that superior service to our clients starts with an investment in you. Our competitive compensation, comprehensive benefits, and programs that support our employees’ wellbeing, families, and futures reflect our pride in our people. From our legal administrative assistants to our senior partners, Venable makes sure that we are the right fit for one another, in order to cultivate the most successful of relationships.

Apply today

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