AP Specialist

4 weeks ago

New York, United States Soni Resources Group Full time
Reporting to the Assistant Director of Accounting, the Accounts Payable Specialist (Sr. AP Specialist) is mainly responsible for managing the entire accounts payable (A/P) process on a weekly basis, including invoice review, invoice entry, and payment run. In addition, the A/P Specialist will review corporate credit card reports on weekly basis and assist with the month-end and year-end closes by making accurate and timely entries. The position is required to be detail-oriented and highly organized, while working effectively/ collaboratively within the team and with other departments. The Senior Accounts Payable Specialist will work very closely with other staff members in the finance department, as well as other departments.

Responsibilities:

Accounts Payable:
  • Accounts payable (A/P) function:
    • Manage the weekly invoice batches and any off-cycle payments
    • Review vendor invoices, grant payments and reimbursements for appropriate documentation.
    • Ensure that all supporting documents are compliant with internal guidelines and policies.
    • Make/import accurate A/P data entries into finance system.
    • Ensure that the weekly payment processing (check & ACH/wire) is done on a timely manner.
    • Manage and create encumbrances timely and accurately.
    • Handle vendor communication or correspondence via phone or email.
    • File, maintain, and distribute A/P documents, records, and reports.
    • Prepare monthly/weekly invoices for payment.
    • Maintain a strong financial control environment.
  • Review corporate credit card reports on weekly basis including:
    • Reconcile reports with statement -
    • Ensure that transactions are in compliance with internal guidelines and policies
    • Ensure that coding is accurate and consistent
    • Make/import accurate data entries into finance system

General Ledger/Accounting:
  • Assist the Assistant Director of Accounting with the month-end and year-end close by preparing monthly and quarterly journal entries.
  • Reconcile various accounts by identifying errors in posting or omissions.
  • Assist with preparation of bank reconciliations
  • Track and record grants payable for monthly close
Other Responsibilities:
  • Backup responsibilities for other Finance Team members when needed.
  • Other duties, or special projects as assigned by the Chief Financial Officer and Assistant Controller.
Qualifications:
  • Bachelors degree in finance/ accounting or related field
  • 1-3 years of relevant and progressive work experience with a non-profit organization;
  • Solid understanding of not-for-profit accounting principles and Generally Accepted Accounting Principles (GAAP);
  • Strong verbal and written communication and interpersonal skills;
  • Strong ability to analyze financial information and reports;
  • Advanced working knowledge and proficiency in MS Excel;
  • Highly organized, detail-oriented, and strong follow through;
  • Work effectively and collaboratively in a team environment as well as independently;
  • Manage multiple tasks in fast-paced work environment and meet deadlines;
  • Knowledge of financial software operations;
  • Knowledge of Salesforce; and
  • Mission-driven and passionate about social justice.


Compensation: $65,000

Salary is based on a range of factors that include relevant experience, knowledge, skills, other job-related qualifications.

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