Legal Support Specialist
4 weeks ago
Crowell & Moring LLP is an international law firm with offices in the United States, Europe, MENA, and Asia that represents clients in litigation and arbitration, regulatory and policy, intellectual property, and transactional and corporate matters. The firm is internationally recognized for its representation of Fortune 500 companies in high-stakes litigation and government-facing matters, as well as its ongoing commitment to pro bono service and diversity, equity, and inclusion.
Job Summary
The Legal Support Specialist is accountable for providing administrative support and customer service to the Client Services Secretaries working in teams in order to meet critical deadlines within established guidelines.
Job Responsibilities
Assists with creating, editing, formatting and troubleshooting legal documents, using various programs, including Microsoft Word, PowerPoint and Excel. Proofreads documents to ensure accuracy of copy, grammar, punctuation and correct formatting. Returns work to Legal Support Secretary for final proof and return to attorney.
Assists with scanning, comparing, and converting documents.
Assists with digital document transcription.
Assists with various on-going Departmental tasks.
Provides limited support to partner Client Services Secretaries as needed.
Inputs and finalizes attorney time into timekeeping system as needed.
Assists with entering billing edits into Elite and finalizing invoices as needed.
Prepares travel and expense reimbursements for submission to Accounting Department as needed. Returns all original receipts to requestor.
Inputs and updates business contacts in Outlook and firm database as needed.
Assists with scan and copy jobs.
Creates CD/DVDs and prepares labels.
Creates and assembles binders.
Coordinates client mailings and distributions, as needed.
Coordinates travel arrangements by securing air, hotel and car reservations for attorneys as assigned.
Coordinates conferences, meetings, appointments, and preparation of materials as assigned.
Maintains calendar of meetings, business trips, and upcoming events as assigned.
Maintains electronic filing systems in compliance with firm guidelines and office policy to ensure accurate and efficient retrieval of data.
Receives and screens telephone calls in a manner consistent with office policy and attorney preference. Provides telephone assistance and replies to incoming requests through a team d-list.
Coordinates projects with secretaries, service departments and outside vendors, as appropriate.
Maintains a log of all work performed using Track-It.
Performs other duties as assigned by management.
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