Brokerage Services Coordinator

3 weeks ago

Fort Worth Texas, United States Stream Realty Full time
Job Description

POSITION OVERVIEW:

The Brokerage Services Coordinator position will focus exclusively on supporting the transaction professionals of the Fort Worth team in the following capacities:  

INITIAL ESSENTIAL FUNCTIONS & RESPONSIBILITIES: 

Compile property data for clients including market and tenant surveys, competitive property reports, summary reports, maps, and status updates for listing and/or tenant representative assignments.

Keep the team organized and help track deal progress.

Manage the leasing sign process, e-blast calendar, and tour book compilation while also acting as a liaison for the marketing team when coordinating new assignments, pitching new business, and creating collateral.

Administrative support of the team as necessary including order and maintenance of break room and print room supplies.

Gather and help prepare and distribute marketing materials.

Assist in the collecting of materials necessary for transactions such as listing agreements, commission agreements, leases, and sales agreements.

Work with marketing to maintain Stream’s brand and consistency in reviewing and creating outgoing marketing materials including flyers, proposals, tour books, maps, floor plans, and other sale materials.

Assist in team development and progress tracking for all.

Steward and be a liaison between brokers and marketing for marketing campaigns. 

Organize and coordinate client-specific property information packages in response to Request for Information (RFIs), Request for Proposals (RFPs), and Letter of Intent (LOIs).   

Maintain the landlord representation client contact database.  

Maintain current information on tenants, market availability, and leases. 

Respond to general inquiries and provide information as needed, while maintaining confidentiality in all communication.  

Maintain the CRM database and distribution lists.  

Coordination of major client/broker engagement events and gatherings along with specific industrial team events.  

Collaborate with content strategist on social media post ideas for Stream Fort Worth via LinkedIn, Instagram and other channels to promote our deals, properties, and people.  

Act as building management liaison – coordinate office access, request building/suite access fobs for new team members, disseminate information provided by building management (road closings, fire drills, tenant events, etc.), validate parking for visitors.

 

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