Coordinator Community Outreach- 30 hrs weekly

3 weeks ago

Milwaukee Wisconsin, United States Versiti, Inc. Full time
Overview:
Versiti is a fusion of donors, scientific curiosity, and precision medicine that recognize the gifts of blood and life are precious.

We are home to the world-renowned Blood Research Institute, we enable life saving gifts from our donors, and provide the science behind the medicine through our diagnostic laboratories.

Versiti brings together outstanding minds with unparalleled experience in transfusion medicine, transplantation, stem cells and cellular therapies, oncology and genomics, diagnostic lab services, and medical and scientific expertise. This combination of skill and knowledge results in improved patient outcomes, higher quality services and reduced cost of care for hospitals, blood centers, hospital systems, research and educational institutions, and other health care providers.

At Versiti, we are passionate about improving the lives of patients and helping our healthcare partners thrive.

Position Summary:
Under the direction of the Community Outreach Manager, the Community Outreach Coordinator provides operational and administrative assistance to advance the launch and longevity of community outreach initiatives such as the LifeLine Art Exhibition, comprehensive campaigns, and various targeted programs. This position provides a variety of administrative, coordination and logistical services in support of program operations and assists with information management for the team. The Coordinator will regularly collaborate with staff, volunteers, as well as other community partners in support of Versiti's mission.

Responsibilities:
Manages logistical aspects of the LifeLine Art Exhibit: exhibition dates, travel/shipping details, storage, and care for necessary replacements/repairs

Acknowledges receipt of correspondence and documentation in the absence of program leader or staff, and drafts preliminary versions of correspondence to be approved by the program leader or relevant staff

Assists team members in preparing and formatting documents (PowerPoint, Prezi, etc.), coordinating activities, and meeting deadlines

Liaises with Program members, community ambassadors, and consultants to coordinate logistical arrangements for workshops, training sessions and registry drives

Coordinates and disseminates internal and external materials, including publicity and background documents for events, related mailings or onsite distributions

Develops and maintains an efficient filing and tracking system for incentives, give-aways and collateral

Maintains and updates program databases related to events, mailing lists and newsletters

Create reports and updates for the program leader and other members of management

Maintains confidential records for the program leader

Coordinates the translation, proofreading and editing of documents as required;

Attends regular team meetings assisting with minutes, preparation and distribution of documents as required

Assists with maintaining and updating the Program’s web site, and carries out specific web searches and social media posts

Performs other duties as required or assigned which are reasonably within the scope of the duties in this job classification

Understands and performs in accordance with all applicable regulatory and compliance requirements

Complies with all standard operating policies and procedures

Qualifications:
EducationHigh School Diploma required

Associate's Degree or knowledge and skills gained through college courses, additional coursework or related certifications preferred

Experience1-3 years Project management and/or previous administrative or related experience required

1-3 years Marketing, promotion and/or social media management preferred

Knowledge, Skills and AbilitiesDemonstrated customer service abilities, excellent writing and verbal communications skills required

Interpersonal skills necessary to properly address internal concerns, outside vendors, community partners, faith-based leaders and general public required

Analytical skills necessary to problem-solve and complete projects assigned required

Demonstrated attention to detail and accuracy with the ability to maintain focus required

Ability to plan, organize, and prioritize multiple tasks required

Proficient in using Microsoft Office Suite [Windows, Word, Excel, Calendar, etc.], e-mail, and database management systems preferred

Tools and TechnologyAbility to use personal computer, printer, copy machine, and fax required

Ability to use multiple phone lines preferred

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