Administrative Coordinator

4 weeks ago

Schaumburg Illinois, United States Naylor, LLC Full time
Overview:
JOIN OUR ESTEEMED ASSOCIATION MANAGEMENT COMPANY IN SCHAUMBURG, ILLINOIS

Since 1988, WJ Weiser has been recognized as the gold standard in association management with a reputation for unparalleled service. Weiser boasts a client retention rate that is among the highest in the nation and continues to add to our prestigious client base solely through client satisfaction referrals.

 

We are hiring for a key position on our Operations Team - the Administrative Coordinator for Logistics and Publications Support will play an important role in the delivery of materials for our association partners. This is a role well-suited for someone who has administrative skills and a willingness to be a great team player for the office team that supports our clients. This role is an in-office role and the job duties do not allow for remote work. 

Responsibilities:
Managing print jobs on various machines (copier, booklet maker, envelope printer)

Packing meeting supplies

Pulling meeting material from IMIS

Schedule meeting boxes pickup

Inventory and ordering supplies

Filing accounting and bank statements

Metering mail for dues and other outgoing mailings

Bulk mail drop off to post office and billing

Cover for reception

Organize and purge client shelves/general maintenance of back room

Other duties as assigned

Qualifications:
Strong service orientation with highly developed interpersonal skills. Affinity for networking, and demonstrate high level of confidence.

Ability to operate machinery and troubleshooting as necessary.

Ability to work well independently; self-starter.

Clear and concise communications; strong verbal and writing skills.

Detail-oriented and conscientious of timelines and deadlines.

Ability to assess and articulate ways to improve processes and programs.

Ability to complete multiple tasks within set deadlines, accurately and on time.

Ability to remain flexible and work well with others in a fast-paced, dynamic environment.

Ability to lift and transport heavy materials.

Problem-solving abilities to support staff and clients.

Previous general office administration experience.

Computer skills including Microsoft Office (Outlook and Excel, PowerPoint, etc.).

Willingness to learn new tasks/duties; finding creative solutions and utilizing available resources to learn new tasks effectively.

Naylor Association Solutions is an equal opportunity employer and is committed to hiring a diverse workforce.

 

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