Assistant to Vice President

Found in: Resume Library US A2 - 7 days ago

Baltimore Maryland, United States University of Maryland Medical System Full time
Job Description

General Summary

Under general supervision provides administrative support to a Vice President or key executive as designated.

Perform duties of a highly confidential or sensitive nature requiring a comprehensive knowledge of organizational policies, practices, and procedures.

Schedules appointments, receives visitors, determines the proper disposition of or composes replies to incoming mail; locates and obtains information from sources within or outside the medical system; and prepares special reports and summaries.

Principal Responsibilities and Tasks

The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.

Acts as an intermediary for Vice President. Receives and screens telephone calls and visitors. Independently handles procedural matters and inquiries or refers callers to others as appropriate. Facilitates problem resolution.

Schedules appointments and engagements. Makes arrangements for travel and performs required administrative follow-up and recordkeeping. Makes arrangements and coordinates all details for meetings. Briefs Vice President on matters to be considered at the meeting. Attends meetings and prepares notes as necessary.

Receives and reads incoming correspondence and information. Summarizes and prioritizes review of correspondence. Screens out items to be handled personally, redirects, or forwards to executive with background materials. Composes replies to general inquiries, or drafts responses to more complex issues for review.

Coordinates and tracks workflow, schedules, projects or committee decisions to ensure paperwork is complete and follow-up services are provided in a timely fashion.

Drafts and/or prepares a variety of materials including correspondence. Collates and assembles reports, documents and various materials.

Provides research and administrative support on special projects; conducts research, analyzes and assembles data, drafts reports for review. Prepares presentations and reports; develops draft copy and determines context and format for consolidating information into presentations.

Compiles, reviews, verifies financial and/or statistical data and reports. Performs bookkeeping functions; prepares expense accounts, monitors budgets, and maintains various financial records.

Maintains security of confidential information; sets up and maintains department manual and computerized filing systems in accordance with department procedures and The Joint Commission record keeping requirements. Enters, updates, and retrieves information stored in files and databases; customizes special reports.

Orders and maintains office supplies using the Materials Management Information System and maintains related expense records. Assists in the care and maintenance of department office equipment.

Gives routine assignments to and/or supervises the work of clerical and secretarial staff.

  • Assistant Vice President for Facilities

    Found in: Resume Library US A2 - 7 days ago

    Baltimore, Maryland, United States Baltimore City Community College Full time

    Description/Job Summary The Assistant Vice President of Facilities is responsible for ensuring College facilities support operational, administrative, and instructional requirements of the College effectively and efficiently. The AVP of Facilities provides recommendations for strategic planning, general management, and professional direction for...

  • Vice President of Student Affairs

    Found in: Resume Library US A2 - 7 days ago

    Baltimore, Maryland, United States Baltimore City Community College Full time

    Description/Job Summary Baltimore City Community College (BCCC) is student centered and promotes a "Student First" culture. As a member of the Cabinet, the Vice President reports to the President and must be a dynamic visionary and innovative executive who can serve as the College's Chief Student Affairs Officer. BCCC is operating within a Realignment...

  • Assistant Vice President for Principal Gifts

    Found in: Talent US C2 - 4 days ago

    Baltimore, United States University of Maryland School of Medicine Full time

    Assistant Vice President for Principal Gifts-(QV) The Assistant Vice President for Principal Gifts (AVP, Principal Gifts) coordinates and guides efforts at the University of Maryland, Baltimore (UMB) to cultivate and attract transformational donors, typically above $1,,. This role is integral to campaign planning and the development of significant,...

  • Assistant Vice President, Equity, Diversity, and

    1 week ago

    Baltimore, United States University of Maryland, Baltimore Full time

    **The University of Maryland Baltimore (UMB)** is seeking an **Assistant Vice President, Equity, Diversity, and Inclusion (AVP-EDI)** in the Office of Equity, Diversity, and Inclusion. The Office of EDI provides leadership, builds capacity, and cultivates collective action to advance sustainable, systemic change that promotes equity and justice in all...

  • Assistant Vice President of Human Resources

    Found in: Resume Library US A2 - 7 days ago

    Baltimore, Maryland, United States Baltimore City Community College Full time

    Description/Job Summary The Assistant Vice President of Human Resources provides vision and guidance for all HR functions; talent acquisition, employee / labor relations, payroll, benefits, compensation, and regulatory compliance. Reporting to the Vice President of Finance & Administration, this position serves as the Chief Human Resources Officer and...

  • Special Assistant to the Vice President of Advancement

    Found in: beBee jobs US - 7 days ago

    Baltimore, Maryland, United States Coppin State University Full time

    Posting DetailsClassification InformationFLSA ExemptPosition InformationPosition Title Special Assistant to the Vice President of AdvancementRegular/Contingent RegularFull or Part Time Full TimeStandard Hours 40Job DescriptionJOB SUMMARY:Coppin State University, located in the Charm City of Baltimore, Maryland, strives to be a destination workplace, where...

  • Special Assistant to the Vice President of Advancement

    Found in: beBee S US - 7 days ago

    Baltimore, United States Coppin State University Full time

    Posting DetailsClassification InformationFLSA ExemptPosition InformationPosition Title Special Assistant to the Vice President of AdvancementRegular/Contingent RegularFull or Part Time Full TimeStandard Hours 40Job DescriptionJOB SUMMARY:Coppin State University, located in the Charm City of Baltimore, Maryland, strives to be a destination workplace, where...

  • Vice President of Human Resources

    3 hours ago

    Baltimore, United States CLevelCrossing Full time

    A top healthcare facility in Maryland is looking for a Vice President of Human Resources to join their team.This exciting opportunity is with a not for profit community hospital in Eastern Maryland. The facility is known for getting their patients well and keeping them well. The facility specializes in primary care, general surgery, hematology, oncology,...

  • Vice President of Revenue Cycle

    Found in: Jooble US O C2 - 2 weeks ago

    Baltimore, MD, United States CLevelCrossing Full time

    Vice President of Revenue Cycle Washington Regional Medical System (the “System”) is our region’s only locally governed, community-owned, not-for-profit healthcare system. The System includes a 425-bed acute care hospital known as Washington Regional Medical Center (the “Hospital”) which is located in Fayetteville, Arkansas. The Hospital is...

  • Vice President for Enrollment Management

    2 weeks ago

    Baltimore, United States Notre Dame of Maryland University Full time

    Job DescriptionJob DescriptionNotre Dame of Maryland University (NDMU) (www.ndm.edu) is accepting applications for the position of Vice President for Enrollment Management & Marketing (VPEMM). Reporting to the President, the Vice President for Enrollment Management & Marketing is the institution’s chief enrollment and marketing officer. NDMU is being...

  • Assistant Vice President of Human Resources

    7 days ago

    Baltimore, United States Baltimore City Community College Full time

    Description/Job Summary The Assistant Vice President of Human Resources provides vision and guidance for all HR functions; talent acquisition, employee / labor relations, payroll, benefits, compensation, and regulatory compliance. Reporting to the Vice President of Finance & Administration, this position serves as the Chief Human Resources Officer and...

  • Executive Assistant

    Found in: beBee jobs US - 7 days ago

    Baltimore, Maryland, United States Coppin State University Full time

    Posting DetailsClassification InformationFLSA Non-ExemptPosition InformationPosition Title Executive AssistantRegular/Contingent RegularFull or Part Time Full TimeStandard Hours 40Job DescriptionJOB SUMMARY:Under the direction of the Vice President for Institutional Advancement (IA) the Executive Administrative Assistant will assist with daily administrative...

  • Executive Assistant

    Found in: beBee S US - 7 days ago

    Baltimore, United States Coppin State University Full time

    Posting DetailsClassification InformationFLSA Non-ExemptPosition InformationPosition Title Executive AssistantRegular/Contingent RegularFull or Part Time Full TimeStandard Hours 40Job DescriptionJOB SUMMARY: Under the direction of the Vice President for Institutional Advancement (IA) the Executive Administrative Assistant will assist with daily...

  • Senior Director of Human Resources/ Vice President

    Found in: Jooble US O C2 - 7 days ago

    Baltimore, MD, United States Germer International - Pharmaceutical Recruiting Full time

    Our pharmaceutical client, is looking for a dynamic and seasoned Senior Director or Vice President of HR to lead and evaluate their HR function. As a key member of the leadership team, you will help shape and execute HR strategies helping all levels of the organization achieve their personal and professional potential. Be immersed in the business,...

  • Senior Director of Human Resources/ Vice President

    5 days ago

    Baltimore, United States Germer International Full time

    Our pharmaceutical client, is looking for a dynamic and seasoned Senior Director or Vice President of HR to lead and evaluate their HR function. As a key member of the leadership team, you will help shape and execute HR strategies helping all levels of the organization achieve their personal and professional potential. Responsibilities: Be immersed in the...

  • Senior Director of Human Resources/ Vice President

    2 days ago

    Baltimore, United States Germer International Full time

    Our pharmaceutical client, is looking for a dynamic and seasoned Senior Director or Vice President of HR to lead and evaluate their HR function. As a key member of the leadership team, you will help shape and execute HR strategies helping all levels of the organization achieve their personal and professional potential. Responsibilities: Be immersed in the...

  • Senior Director of Human Resources/ Vice President

    Found in: Appcast Linkedin GBL C2 - 2 weeks ago

    Baltimore, United States Germer International - Pharmaceutical Recruiting Full time

    Our pharmaceutical client, is looking for a dynamic and seasoned Senior Director or Vice President of HR to lead and evaluate their HR function. As a key member of the leadership team, you will help shape and execute HR strategies helping all levels of the organization achieve their personal and professional potential.Responsibilities:Be immersed in the...

  • Maintenance Supervisor

    Found in: Resume Library US A2 - 2 weeks ago

    Baltimore, Maryland, United States Baltimore City Community College Full time

    Description/Job Summary The Facilities Maintenance Manager is responsible to the Assistant Vice President for Facilities for all local maintenance activities to include; direct supervision and scheduling of the maintenance technicians; develop, monitor, and control (including approval of each expenditure) all maintenance department budgets; the creation of...

  • Senior Director of Human Resources/ Vice President

    Found in: Jooble US O C2 - 7 days ago

    Baltimore, MD, United States Germer International - Pharmaceutical Recruiting Full time

    Our pharmaceutical client, is looking for a dynamic and seasoned Senior Director or Vice President of HR to lead and evaluate their HR function. As a key member of the leadership team, you will help shape and execute HR strategies helping all levels of the organization achieve their personal and professional potential. Responsibilities: Be immersed in the...

  • Vice President, Private Sector Strategy

    Found in: Resume Library US A2 - 7 days ago

    Columbia, Maryland, United States Bigbear.ai Full time

    Overview: As the Vice President of Strategy you will work with the CEO and Executive Leadership Team to explore, develop, and execute commercialization strategies for our Intelligence, Defense, Cyber, and Exploratory capabilities that have emerged from our Public Sector business. This challenging role will include working closely with all functions to drive...