Special Assistant to the Vice President of Advancement

4 weeks ago

Baltimore, Maryland, United States Coppin State University Full time
Posting Details
Classification Information
FLSA Exempt
Position Information
Position Title Special Assistant to the Vice President of Advancement
Regular/Contingent Regular
Full or Part Time Full Time
Standard Hours 40
Job Description

JOB SUMMARY:


Coppin State University, located in the Charm City of Baltimore, Maryland, strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders.

We foster an environment of success, both for our students and our employees.

We have a relentless passion for celebrating diversity, equity, and inclusion as well as strive to be an employer of choice, offering a best place to work experience.

You will also be able to realize your own personal goals and be recognized for the work you do and enjoy the unique value the Coppin community offers.

As a leader, you will have the opportunity to thrive in a community in which we function together as One Coppin.


ESSENTIAL RESPONSIBILITIES:


The Special Assistant to the Vice President of Institutional Advancement provides executive support to Vice President of Institutional Advancement (VPIA) in alignment with the mission and values of the University and the vision of the Vice President.

Balancing a mix of operational and strategic responsibilities, the SA anticipates, coordinates, organizes, follows up and may lead meetings, events, projects, and priorities in support of the Office of the Institutional Advancement efficiency and success.

May be required to represent the VPIA in his/her absence.
Supports strategic initiatives, from development through successful execution under the guidance of the VPIA and department heads.

Directly leads the development, management and execution of plans, status reports and deliverables for multiple projects, research, and priorities as assigned.

In particular, the Special Assistant to the VPIA will work to ensure effective and efficient management funding activities within the Division of Institutional Advancement, including compliance and implementation of current policies and procedures in conjunction with the respective offices across the division and university.

Will ensure follow up and development of procedures related to the maintenance of human capital, particularly those related to staff.

As part of the Office of Institutional Advancement Leadership Team, participates in strategic planning, goal setting, program management, initiative implementation, reporting, and is a vital contributor in the efforts to create, implement, assess, and improve processes and procedures required to meet office objectives.

Supports administrative operations for the Office of Institutional Advancement and develops relationships with the office staff for increased efficiency and responsiveness of existing operations and defining new operational strategies.

Strengthens employees by being communicative and a talent builder that develops team attributes, furthering departmental goals.

Lead daily operations in collaboration with AVP and department leaders and perform administrative tasks for VPIA such as managing calendars, generating correspondence, maintaining hard copies and electronic files, planning and coordinating meetings, and scheduling.

Required Qualifications

EDUCATION:
Bachelor's degree required.

EXPERIENCE:
Experience in operations management, human resources, and proven success in a project management role.
Strong project-reporting skills, with focus on interdepartmental communications.
Experience in implementing strategic initiatives and conducting analyses with demonstrated operational, organizational, communication, and project management skills.

KNOWLEDGE, SKILLS, AND ABILITIES:
Demonstrated commitment to diversity, equity and inclusion efforts, and active engagement in promoting an inclusive culture.
Ability to approach opportunities and challenges with holistic and strategic thinking.
Exceptional communication and writing skills and demonstrated ability to engage in evidence-based analysis.

Organized and able to bring focus to a wide range of project tasks to achieve objectives; detail oriented to capture, track and escalate project tasks, issues, status; ability to problem solve to get to the root cause of an issue and implement corrective action with minimal direction.

Ability to work closely with, and on behalf of the VPIA and other members of Institutional Advancement and institutional leadership teams, as well as other institutional constituents.

Ability to communicate as well as lead in a collaborative style by gathering input from stakeholders through active listening and respect of opinions.

Ability to establish trust and facilitate complex discussions with varying opinions arriving at agreeable solutions/decisions.

Lead diverse teams to support the operational mission and vision of employers by fostering an ethical, inclusive, and collegial work environment.

Demonstrated ability to support ongoing improvement through courageous, resilient, and catalytic leadership.
Lead varying initiatives through a collaborative, service-oriented, and communicative approach.
Ability to maintain confidentiality and handle sensitive data/information.
A great attitude, sense of humor, and a desire to empower and inspire others.
Preferred Qualifications
Conditions of Employment
Position Detail Information
Position Detail Information
Posting Number ST

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