Administrative Assistant Senior-City Clerk

2 weeks ago

Birmingham Alabama, United States City of Hoover Full time
Overview:
Hiring Range:  $19.23-$21.20

Starting salary may be adjusted depending on experience.

Qualifications:
High School Diploma or G.E.D. and  One (1) or more years of full-time administrative or clerical experience

                                    OR

 

      2. Bachelor's Degree or Higher 

      3. Possession of a valid driver's license and the ability to meet the requirements for a City of Hoover Driver's Permit 

Responsibilities:
Transcribes or prepares letters, articles, newsletters, minutes, reports, and other related materials;

Answers the main line for the City of Hoover, My Hoover Connect, as well as answer other multiple department telephone calls, receives and greets visitors to the department, and provides information to callers and visitors or refers callers and visitors to other appropriate departments or City personnel;

Provides administrative support to key department personnel in relation to technical program requirements and prepares specialized reports as required;

Performs data entry and word processing according to established guidelines as assigned;

Reviews public applications to ensure appropriate data is provided;

Copies, packages, and distributes a variety of written materials as requested by other office personnel;

Gathers, assembles, updates, and distributes a variety of department specific information, forms, records, and data as requested;

Inspects office equipment and supplies to ensure quality performance and condition;

Performs necessary procedures for the preparation and processing of departmental materials, including maintaining a variety of departmental files and preparing and typing correspondence, reports, and other related materials as assigned;

Opens, sorts, and distributes incoming mail to appropriate personnel;

Provides clerical support to other office personnel as requested;

Maintains project files as required;

Provides needed information and demonstrations concerning how to perform certain work tasks to new employees in the same or similar class of positions;

Keeps immediate supervisor and designated others accurately informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems;

Attends meetings, conferences, workshops, and training sessions and reviews publications and audio-visual materials to become and remain current on principles, practices, and new developments in assigned work areas;

Responds to citizens' questions and comments in a courteous and timely manner;

Drafts/coordinates implementation of assigned plans to insure compliance regulations and monitors project status, as applicable.

Communicates and coordinates regularly with appropriate others to maximize the effectiveness and efficiency of interdepartmental operations and activities;

Performs other directly related duties as required.

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