Administrative Assistant

2 weeks ago


Cranston Rhode Island, United States Veolia Full time
Job Description

BENEFITS

Veolia's comprehensive benefits package includes paid time off policies, as well as health, dental and vision insurance. In addition, employees are also entitled to participate in an employer sponsored 401(k) plan, to save for retirement. Pay and benefits for employees represented by a union are outlined in their collective bargaining agreement.

Position Purpose:

Provides administrative and clerical support to the assigned group.

Primary Duties/Responsibilities:

Performs clerical and administrative duties including typing documents, correspondence and reports for their assigned department.

Composes and initiates routine correspondence and memoranda.

Edits and proofs documents for grammar, spelling, and clarity of expression, organization, and conformance to company specifications.

Enters data from various sources to maintain and update various databases and spreadsheets. Ensures data integrity by verifying input and calculations.

Creates, runs and distributes standard and customized periodic reports, to communicate follow-up requirements and to summarize reports, etc.

Works with an assigned team to develop and maintain standard templates, descriptions and sections of presentations to maximize efficiency and reduce turnaround time.

Screens telephone calls and visitors. Answers basic questions and provides information. Takes accurate phone and verbal messages and ensures that messages are delivered in a timely manner.

Maintains organized computer and/or hard copy files for easy identification and retrieval.

Maintains inventory of departmental office supplies.

Prepares purchase requests for above items and coordinates with the purchasing department.

Occasionally schedules & maintain calendar of meetings & travel itineraries.

Occasionally coordinates associated arrangements.

Occasionally plans, coordinates and makes arrangements for on-site and offsite Conferences, meetings and special events.

Ensures accurate and timely communication to involved parties.

Specific activities (intermittent, on an occasional basis, etc.): Assists others in facility / office as needed. May assist with departmental human resource functions, which may include preparation of confidential personnel information and new hire orientation.

Work Environment:

Spends most of time in an office environment.

Occasional visits to plant areas.

Possible Work Hazards: Must take care in moving or lifting office supplies. Infrequent exposure to plant hazards including noise, heavy equipment, chemicals and fumes.



  • Staten Island, United States Central Family Life Center Full time

    **Administrative Assistant** **Cure Violence, T2L** - The Central Family Life Center_ The Central Family Life Center, Inc. (CFLC) is a 501(c)(3) non-profit organization that seeks to improve the lives and environment of Staten Island residents. The mission of The Central Family Life Center is to provide Staten Island individuals, including children,...


  • Staten Island, United States The Institute for Basic Research Full time

    **Posting 24-1 Post through May 13, 2024** **POSITION ANNOUNCEMENT** **Administrative Assistant** **Grade: 14** **Part-Time Position (20 Hours Per Week)** **Salary: $26,376.50 - $31,583.50** **Responsibilities include but are not limited to: - Manage meeting agendas, taking meeting minutes, record keeping and communication with supervisory offices and...


  • Long Island, United States Rite Med Group Full time

    We are currently seeking a highly organized and detail-oriented **Administrative Assistant** to join our team. This position is a **Full-Time position near Long Island, NY.** Responsibilities include: - Assist with scheduling of monthly inspections for multiple facilities - General administrative work for the department - Weekly reporting summaries - Track...


  • Whidbey Island, United States Ladgov Corporation Full time

    Job DescriptionJob DescriptionJob Title: Administrative Assistant Location:  Naval Air Station Whidbey Is,  WAHours of Operations : Normal duty hours will be 7:30AM – 4:00PM, Monday throughFriday, excluding Federal Holidays, with 30 minutes for lunch.Responsibilities:Process and submit travel claims, vouchers, advanced pay, and PCS gains/loss...


  • Sand Island, Honolulu, United States ALTRES Staffing Full time

    Administrative Assistant (212867-14)A local construction company in the Sand Island area is in need of an Administrative Assistant to help them with various projects. In this role, you will handle general clerical duties as well as accounting duties. This is a great entry-level opportunity to gain administrative and accounting skills. Apply today for...


  • Wakefield, Rhode Island, United States Elderwood Full time

    Salary: Starting at 135,000 / Year Overview: At Elderwood, our Mission is People Caring for People. Our values of Integrity, Collaboration, Accountability, Respect & Excellence are at the core of everything we do. We strive to not only be the partner of choice for our residents, their families and community players – but also for our valued employees....


  • Sand Island, Honolulu, United States ALTRES Staffing Full time

    Administrative Assistant A local construction company in the Sand Island area is in need of an Administrative Assistant to help them with various projects. In this role, you will handle general clerical duties as well as accounting duties.This is a great entry-level opportunity to gain administrative and accounting skills.Apply today for immediate...


  • Rock Island, United States Illinois Casualty Compa Full time

    Job DescriptionJob DescriptionDo you have an eye for details? Do you have exceptional organizational skills? Are you interested in working with a team to achieve a common goal? Are you ready to feel valued by your employer and rewarded for your success? Illinois Casualty Company is growing, and we have an opportunity for an Underwriting Administrative...


  • Providence, Rhode Island, United States Oak View Group Full time

    Overview: The Executive Booking Assistant is required to be adept at administrative tasks, while drawing on strong interpersonal skills and proven sales ability in order to maximize the usage of space in the at the CORE facilities in general. The Executive Booking Assistant will need to understand the complexities of a multi-use sport and entertainment...


  • Portsmouth, Rhode Island, United States Southcoast Health System, Inc. Full time

    Overview: Find out for yourself why Southcoast Health has been voted ‘Best Place to Work’ for 6 years in a row!  Join Southcoast Health, where your future is as promising as the care we provide. Our commitment to each other, our patients, and our community is more than a mission - it’s our way of life, and you’ll be at the heart of...


  • Long Island, United States Thrivewell Infusion LLC Full time

    Job DescriptionJob DescriptionCompany Overview: Are you passionate about revolutionizing the landscape of healthcare delivery? Thrivewell Infusion is leading the charge in transitioning from traditional hospital-centered care to personalized, community-based medical services. Our commitment to enhancing patient experiences and optimizing chronic disease...

  • Office Manager

    4 weeks ago


    Woonsocket, Rhode Island, United States Woonsocket Comprehensive Treatment Center Full time

    Overview: Seeking: Office Manager - Outpatient Addiction Recovery   Full Time Hours: Monday - Friday, 5:30 AM - 2:00 PM   Our Benefits:  Quarterly Bonus Program Medical, Dental, and Vision insurance Competitive 401(k) plan Paid vacation and sick time STAR LRP Student Loan Forgiveness Early morning hours offering a great work/life...


  • Grand Island, United States Bosselman Administrative Services, Inc Full time

    Overview The Information Technology (IT) Intern’s role is to provide a valuable IT learning experience for a college student while accomplishing work that adds value to Bosselman Administrative Services, Inc.  Bosselman offers on-demand pay (access to earned but not yet paid wages) through: Responsibilities Provides “ownership” of assigned...


  • Grand Island, United States Bosselman Administrative Services, Inc Full time

    Overview The Information Technology (IT) Intern’s role is to provide a valuable IT learning experience for a college student while accomplishing work that adds value to Bosselman Administrative Services, Inc.  Bosselman offers on-demand pay (access to earned but not yet paid wages) through: Responsibilities Provides “ownership” of assigned...

  • Payroll Manager

    4 days ago


    Cranston, United States The Jan Companies Full time

    The Jan Companies, a large, multi-state restaurant & hospitality company is looking to hire an experienced Payroll Manager. Payroll Manager performs the day-to-day functions of payroll and employee benefits with the primary focus of the role being the timely and accurate payroll processing and benefits administration in accordance with all applicable laws...

  • Payroll Accountant

    4 days ago


    Cranston, United States The Jan Companies Full time

    The Jan Companies, a large, multi-state restaurant & hospitality company is looking to hire an experienced Payroll Accountant. Payroll Manager performs the day-to-day functions of payroll and employee benefits with the primary focus of the role being the timely and accurate payroll processing and benefits administration in accordance with all applicable...

  • Medical Receptionist

    3 weeks ago


    Westerly, Rhode Island, United States Yale New Haven Health Full time

    Overview: To be part of our organization, every employee should understand and share in the YNHHS Vision, support our Mission, and live our Values. These values - integrity, patient-centered, respect, accountability, and compassion - must guide what we do, as individuals and professionals, every day. Practice Administrative Associate serves to coordinate...


  • Providence, Rhode Island, United States Oak View Group Full time

    Overview: Under the supervision of the Director of Operations, this position manages and coordinates the day-to-day operations of the RICC, including set-up / changeovers. Provides overall administrative planning, direction, and policies to operating managers maintaining the highest quality service program to ensure client satisfaction. Assists in the...


  • Westerly, Rhode Island, United States Yale New Haven Health Full time

    Overview: To be part of our organization, every employee should understand and share in the YNHHS Vision, support our Mission, and live our Values. These values - integrity, patient-centered, respect, accountability, and compassion - must guide what we do, as individuals and professionals, every day. Assists the Administrative Assistant/Chief Pathologist...


  • Wakefield, Rhode Island, United States Elderwood Full time

    Salary: Pay: $17.60 - $22.39 / hour Overview: Central Supply and Medical Records Clerk Overview   The Central Supply and Medical Records clerk is responsible for resident medical records and site medical equipment and supplies.  The incumbent will inventory and order medical equipment and supplies while assisting with resident medical records ensuring...