DC Administrative Coordinator

OVERVIEW:

Experience operational excellence. Real investment in personal and professional development. And an ability to make real and beneficial change. The Distribution Centers at Ulta Beauty are a place where lived values meet next-generation advancements to create competitive advantage few can match.

If you want to learn in a supportive and ever-evolving environment. If you value managers who aren't afraid to lead by rolling up their sleeves. If you seek stability, growth opportunities and the rewards that come with industry leadership, apply your talents and passions in ways that take us to even greater heights.

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THE IMPACT YOU CAN HAVE:

As a DC Administrative Coordinator at Ulta Beauty, you will be tasked with handling Center supply purchasing and negotiation through careful analysis and the frequent use of initiative and independent judgment. Because you may be executing contracts of a sensitive, complex and sometimes confidential nature both inside and outside the company, a high degree of professionalism and confidentiality is a must. In this role, you will have a direct influence on Ulta Beauty's bottom line by securing the best possible services at the most competitive prices, while developing strong and mutually-beneficial vendor relationships.

You will accomplish these goals by:

• Making all purchases of DC corrugated, operating supplies, packaging, janitorial services, etc.
• Handling all invoice verification for all DC expenditures, including receiving and coding invoices, tracking invoices in SAP and reporting period accruals
• Following-up on warehouse purchases of supplies and supply inventories by setting up controls, tracking and reporting for employee-based equipment usage and replenishment
• Assisting in conducting DC new hire orientations and issuing necessary supplies
• Serving as a first-line of contact or liaison between DC employees and HR/Payroll staff
• Coordinating reward and recognition events for DC employees
• Maintaining our database and issuing all DC new hire badges/replacement badges
• Supporting DC Management with daily tasks, including timekeeping, mail, expense reports, vacation schedules, reports and related duties
• Providing UPS support functions, such as handling and shipping expedites, reporting and tracking expedite shipments and vendor charge-backs
• Ordering/maintaining the inventory of warehouse supplies
• Monitoring the recycle program and ensure supplies, trailers and compactors are accessible and ready for use
• Creating DC communications and postings
• Serving as a backup for the DC HR Specialist when needed
• Maintaining the DC Certification Tracking spreadsheet
• Special projects and other duties as assigned

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THE ESSENTIALS FOR SUCCESS:

Qualified candidates will be customer service-oriented professionals who possess a high school diploma or GED or an equivalent combination of education and related experience, with strong time management, organizational and multi-tasking skills to meet firm deadlines with minimal oversight. Additional requirements include:

• The ability to negotiate pricing and suggest creative deal buys gained through demonstrated purchasing and inventory control experience
• Proficiency with MS Office (Word, Excel and Access)
• The ability to maintain confidentiality and work well independently with minimal supervision
• Excellent written/verbal communication skills
• The ability to safely lift and/or move boxes, product or equipment weighing up to 50 pounds
• Previous SAP experience is preferred, but not required

Essential Functions:

• Constant exposure to loud noises
• Occasional work in high places
• Exposure to variable temperatures
• Exposure to dusty environment
• May be exposed to strong scents related to cosmetic or fragrance
• May be required to work in narrow aisles or trailers

About:

At Ulta Beauty (NASDAQ: ULTA), the possibilities are beautiful. Ulta Beauty is the largest North American beauty retailer and the premier beauty destination for cosmetics, fragrance, skin care products, hair care products and salon services. We bring possibilities to life through the power of beauty each and every day in our stores and online with more than 25,000 products from approximately 500 well-established and emerging beauty brands across all categories and price points, including Ulta Beauty's own private label. Ulta Beauty also offers a full-service salon in every store featuring—hair, skin, brow, and make-up services.

We will consider for employment all qualified applicants, including those with arrest records, conviction records, or other criminal histories, in a manner consistent with the requirements of any applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York City Fair Chance Act.