Project Coordinator

As a result of our phenomenal growth, MSS Solutions, LLC has an opening for a Project Coordinator - Mechanical. If you are an experienced professional who is looking to grow your career and contribute fresh and innovative ideas to serve our customers, this is an opportunity you should explore

A career at MSS is not just a job - it's collaborating with the business's best talent. It's having a part in building a better future. It's making a difference in people's lives.

The success of MSS is a direct reflection of our team's dedication, passion, and hard work. Since 1996, MSS has taken pride in retaining some of the best talents in the industry by promoting a culture of respect, collaboration, and empowerment.

Roles and Responsibilities

• Responsible for managing and publishing daily labor reports at appropriate levels, including short-term and long-term manning profile trackers. (Maintain Master Schedule to forecast/communicate scheduling conflicts)
• Manage/execute the essential truck-based team support functions - recording activity, scheduling.
• Works closely with the Administrative Contract Management team to establish accurate customer database, contract set-up, scheduling, job set-up procedures.
• Works closely with Service Administration to assist in job reporting activities, as necessary.
• Assist in setting up and maintaining the job files utilizing Vista Viewpoint/ACC.
• Assist in maintaining reporting tools such as insurance requirements for subcontractors.
• Assist in preparing material and equipment inventory and delivery schedules.
• Assist in preparing presentations for customers.
• Assist in managing contract and change order execution, updating job files with information, and entering subcontractor contracts and change orders.
• Assist in maintaining monthly reports such as billing, WIP, Certified Payroll, and distribute them to project staff and accounting office.
• Assist in reviewing ledgers and assist in correcting mis-postings through Job Cost Adjustments or Accounts Payable.
• Assist in maintaining forecasted cost projections, processing forecast revisions monthly.
• Assist Accounts Receivable Department with account collections
• Attend project meetings as needed.
• Manage requests for permits and inspections.
• Manage requests for rental equipment.
• Establish solid communication with all staff, both project, and corporate, customers and vendors
• Occasionally travel to assist regional offices
• Other such duties and responsibilities as assigned by the company from time to time.

Qualifications and Requirements

• Demonstrated proficiency in MS Office products
• Must have excellent communication and organizational skills.
• Knowledge of mechanical systems and/construction is preferred
• Knowledge of basic accounting and business principles required
• Ability to work independently, prioritize and multi-task.
• Ability to accurately work under pressure in meeting deadlines.
• Ability to lead and direct diverse teams
• Ability to occasionally travel to regional offices
• Knowledge of Vista is a plus
• Must successfully pass a background check & drug test.
• Physical Demands: Constant sitting, walking short distances, bending, stooping, twisting, reaching above and/or below shoulder, handling/grasping documents or office equipment, clear speaking and adequate hearing sufficient to communicate effectively and respond appropriately in-person and/or on the telephone, vision sufficient to read source materials and computer screen data, repetitive motions for computer equipment use, lift 25 lbs. occasionally, 5-10 lbs frequently to lift/carry/move objects, files and documents.

Work Environment: Work is performed in an office environment with air conditioning and bright lights.

Benefit Highlights

At MSS, we value our employees by providing a supportive culture with competitive compensation and a benefits package that continues to evolve based on our business's growth and our employees' needs. Currently, our benefits include:

• Medical/Dental/Vision Insurance
• 401k with Employer Contributions
• PTO
• Paid Holidays
• Employee Assistance Program
• Long-term Disability
• Short-term Disability
• Flexible Spending Plan
• Health Savings Plan

Additional Notes

• If you are unable to apply electronically and require an accommodation, please contact
• MSS Solutions, LLC is an equal opportunity employer and a drug-free environment.
• All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

MSS Employees, please visit the MSS Career Center or contact HR to apply.