Administrative and Marketing Assistant

About PEnterprise Consulting Services

At PEnterprise Consulting Services, we're on a mission to drive profitable growth by making sustainability a strategic business advantage. We're committed to making a lasting impact on environmental sustainability, and we're looking for a talented professional to join our dynamic team in Long Beach, CA.

Position Overview

We are seeking a highly organized, resourceful, and discreet Administrative Assistant to provide comprehensive, high-level support that facilitates strategic priorities and business growth. This is an exceptional opportunity for a proactive individual with impeccable attention to detail and strong problem-solving skills who thrives in a fast-paced environment.

This part-time role (up to 20 hours per week) offers tremendous growth potential, with the opportunity to transition into a full-time position as our company expands.

Key Responsibilities:

Executive Support:

• Manage complex calendars, coordinate meetings, and arrange travel.
• Prepare meeting agendas, presentations, and supporting materials.
• Draft, edit, and proofread correspondence, reports, newsletters, and marketing materials.
• Proactively identify and resolve administrative issues before they impact operations.
• Act as a trusted liaison maintaining strict confidentiality and utmost discretion.

Office Management:

• Oversee office space and facilities to ensure a clean, functional work environment.
• Maintain inventory and order office supplies as needed.
• Manage vendor relationships, negotiate contracts, and ensure timely invoice payments.
• Utilize remote collaboration tools (Zoom, Microsoft Teams, Slack, Google Workspace).
• Coordinate office events, meetings, mail, and deliveries.

Project Coordination:

• Assist with project management tasks including tracking deadlines, milestones, and deliverables.
• Draft and proofread professional correspondence, emails, and documents.
• Prepare high-impact marketing materials.

Marketing Support:

• Create engaging social media content across platforms (LinkedIn, Instagram).
• Update website content using content management systems (CMS).
• Develop marketing materials including brochures, presentations, newsletters, and email campaigns using Canva or Adobe Creative Suite.
• Maintain CRM database systems (Salesforce, HubSpot) for managing client and project records.
• Track marketing performance metrics using Google Analytics.

Accounting Support:

• Assist in preparing invoices and tracking payments.
• Record expenses in accounting software for accurate financial reporting.
• Reconcile receipts and company credit card statements monthly.
• Liaise with external accountants for tax preparation and audits.

Qualifications:

Required:

• Minimum 3 years of experience as an administrative or executive assistant.
• Bachelor's degree (Business Administration or Marketing degree is advantageous).
• Exceptional organizational, time management, and multitasking abilities.
• Outstanding written and verbal communication skills.
• Demonstrated ability to take initiative and solve complex problems proactively.
• Valid driver's license, reliable personal vehicle, and clean driving record.
• Ability to work flexible hours when needed.
• Ability to lift up to 25 pounds.

Technical Skills:

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Familiarity with Canva or Adobe Creative Suite for marketing design.
• Experience with CRM tools (HubSpot), Google Analytics, and QuickBooks or similar accounting software preferred.
• Knowledge of social media platforms (LinkedIn, Instagram) for business use.
• Experience integrating AI tools into workflows is a plus.

What We Offer

This part-time position offers up to 20 hours per week with growth potential to full-time. When transitioning to full-time, benefits include:

• Health insurance ($300 company contribution).
• 401(k) retirement plan.
• Employee gym membership reimbursement.
• Cell phone stipend.
• Unlimited Paid time off (PTO) and holidays (compliant with state/federal laws).
• Performance bonuses based on individual contributions.
• Professional development opportunities.

Why Join Us?

Be part of a mission-driven organization that's shaping how businesses interact with our planet. You'll work in a collaborative environment where your contributions directly impact environmental sustainability and business success. This role offers the perfect blend of administrative excellence, creative marketing work, and strategic business support.

How to Apply

Ready to make a difference? Submit your resume to

PEnterprise Consulting Services is an equal opportunity employer committed to diversity and inclusion in the workplace.

About PEnterprise Consulting Services:

PEnterprise is a boutique provider of environmental consulting solutions, focused on helping businesses simplify their compliance and sustainability processes. We offer professional consultation and expert assessments for clients regarding environmental issues, ensuring they remain compliant with local, state, and federal restrictions while staying within project and business budget parameters