Administrative Assistant

16 hours ago

Long Beach, California, United States RAPIDO Signs Full time

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities. Administrative Assistant responsibilities include making meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. Wether you had previous experience as a Secretary or Executive administrative assistant and familiarity within our industry or not, we'd like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

  • Answer and direct phone calls
  • Take customer orders and create invoices
  • Become familiar with our showroom items
  • Write and distribute email, correspondence memos and orders
  • Develop and maintain a filing system
  • Provide general support to visitors
  • Act as the point of contact for internal and external clients
  • Liaise with executive and senior administrative assistants to handle requests and queries from upper management

Skills

  • Experience as an administrative assistant or office admin assistant
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, like printers and fax machines
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
  • High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Job Types: Full-time, Part-time

Pay: From $17.00 per hour

Work Location: In person

  • Administrative Assistant to CEO

    7 days ago

    Long Beach, California, United States Boys & Girls Clubs of America Full time $60,000 - $90,000 per year

    :Boys & Girls Clubs of Carson's Mission:The Boys & Girls Clubs of Carson (BGCC) offers our young people a safe environment where they can have fun and be themselves, dedicated adult mentors who respect and listen to them, and outcome-based programs that empower youth to become lifelong learners.Job SummaryThe Administrative Assistant's responsibilities...

  • Home Services Administrative Assistant

    5 days ago

    Long Beach, California, United States WelbeHealth Full time $21 - $28

    The WelbeHealth PACE program helps seniors stay in their homes and communities by providing comprehensive medical care and community-based services. We serve the most vulnerable seniors with better quality and compassion in a value-based model.The Home Services Administrative Assistant will collaborate with our Home Services team to contribute to the...

  • HR Administrator

    5 days ago

    Long Beach, California, United States Motive Companies Full time $32,000 - $64,000 per year

    This entry-level role is ideal for individuals looking to gain hands-on experience in a professional office environment. The Administrative Assistant will play a crucial role in maintaining efficient internal operations, onboarding support, scheduling coordination, and assisting with data entry tasks related to timekeeping and payroll.Administrative...

  • Administrative Secretary

    7 days ago

    Long Beach, California, United States CommonSpirit Health Full time $35,670 - $74,000 per year

    Job Summary and ResponsibilitiesThe Administrative Secretary performs confidential support duties for their direct management member requiring experience, skill and knowledge of established policies and practices. Responsibilities include but are not limited to assisting in the coordination and scheduling of a variety of meetings, arrange travel, prepare...

  • Clinical Administrative Coordinator

    7 days ago

    Long Beach, California, United States TPIRC Full time $40,000 - $60,000 per year

    About UsThe Translational Pulmonary & Immunology Research Center (TPIRC) leads the way in medical innovation, dedicated to revolutionizing the treatment of rare and orphan diseases. By integrating cutting-edge diagnostics, artificial intelligence, and patient-centered research, we are continually pushing the boundaries of care and outcomes.Lung and Allergy...

  • Administrative Assistant

    7 days ago

    Newport Beach, California, United States Compassionate Wound Care Full time $48,000 - $72,000 per year

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will possess strong computer skills and have experience in office management, customer service, and clerical tasks. This role requires excellent communication abilities, including phone etiquette and the capacity to manage multiple...

  • Administrative Assistant

    3 days ago

    Redondo Beach, California, United States Parking Concepts, Inc. Full time $40,000 - $80,000 per year

    Transportation Concepts contracts with the City of Redondo Beach in Redondo Beach, CA. We are professional, agile, and innovative and our goal is to Work in a safe and friendly atmosphere.Our work environment includes:Growth opportunitiesOn-the-job trainingCompany perksFriendly working environmentWe are looking for a professional and friendly Administrative...

  • Administrative Assistant

    5 days ago

    Seal Beach, California, United States AMIP Management, LLC Full time $40,000 - $60,000 per year

    Position: Administrative AssistantDepartment: OperationsStatus: Full-Time - Non-exempt EmployeeReports To: Managing Director – Human Resources and FacilitiesAmerican Mortgage Investment Partners Management, LLC ("AMIP") is an alternative asset manager specializing in distressed mortgage and other real estate assets. AMIP is a SEC Registered Investment...

  • Office Administrative Assistant

    3 days ago

    Huntington Beach, California, United States Smith Machine and Tool LLC Full time

    Smith Machine and Tool is looking for a reliable, detail-oriented Administrative Assistant. This role supports our office and production teams by managing communications, organizing records, and assisting with day-to-day administrative tasks.Responsibilities:Handle incoming phone calls and emails with customers and vendors.Organize and maintain both physical...

  • Administrative Assistant

    18 hours ago

    Pebble Beach, California, United States Pebble Beach Resorts Full time

    Provide administrative support to multiple National Sales Managers in a fast-paced sales environment. Must exhibit strong organizational skills, initiative, attention to detail, professionalism and technical adeptness while adhering to our Standard Operating Procedures. Master the Delphi hospitality system to create accounts and bookings. Maintain client...