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Executive Assistant
2 weeks ago
ABOUT US
At Zachry Hospitality, we are passionate about hospitality and excellent customer service. Our hotel surrounds itself with team members who share that same passion. We take care of our guests and team members as family, within a culture of service where we do the right thing because it is the right thing to do. Our core values are at the center of every decision we make:
Every Person Matters
Together We Can Do Great Things
This Is More Than a Job
BENEFITS:
- Company paid short-term and long-term disability.
- Medical, dental and vision insurance
- Fidelity 401K retirement plan with employer matching up to 6% of contribution
- Hilton Hotel Travel Discount Program
- Paid Time Off (PTO)
- Free Meal
- Free annual VIA bus pass
- Quarterly Incentive Bonus
- Referral Bonus Incentive Program
- Team Member Assistance Program
Job Summary
This individual will provide administrative support and ensure the efficient operation of the Zachry Hotels Leadership Team. Duties include managing calendars, scheduling meetings and estimate or other reviews, preparing and submitting expense reports, preparing correspondence, answering phone calls, managing, and replying to questions, coordinating travel, and other duties/projects as assigned. This position requires strong computer skills and attention to detail, flexibility, and the ability to work well with all levels of internal management and staff, as well as outside partners, clients, and vendors.
Essential Functions
- Assist in reviewing, analyzing and coordinating properties forecasts, budgets and expenses
- Maintain, support, and coordinate Managing Director's daily schedule, calendar of meetings, and appointments, events, etc.
- Coordinate internal and external attendee calendars for estimate and proposal reviews.
- Support Zachry Hotels with travel plans, expense reports, meeting coordination, and meals.
- Coordinate with various support departments during the new hire process/orientation (equipment, workstation, etc.)
- Read and analyze incoming mail to determine significance and distribute accordingly.
- Monitor calls, screen calls, field questions, transfer calls to appropriate department/personnel. Collaborate with other assistants to provide coverage for the company's receptionist. Deal tactfully with callers.
- Check stock to determine inventory needs, anticipate needed supplies, placing and submitting orders for supplies, and verify receipts for accuracy.
- Work where procedures are varied and diverse; requires some decision making.
- Miscellaneous / Other duties as required
This job summary describes the general nature and level of work individuals assigned to this position. The job summary is not intended to be an exhaustive list of responsibilities, duties, and skills required.
Required Skills and Experience
- 3 years executive assistant experience required, over 3 years preferred.
- High School Diploma or GED
- Excellent verbal and written communication skills
- Must be able to communicate and interact with individuals at all levels of the organization
- Ability to work independently, exercise judgement, and maintain confidentiality
- Ability to manage multiple tasks against deadlines
- Strong prioritization and organizational skills; detailed oriented
- Strong working knowledge of Microsoft programs such as Excel and Word
- Professional demeanor
- Self-motivated
