Executive Assistant – Officer Manager

2 days ago

San Antonio, Texas, United States TransPecos Banks Full time $90,000 - $120,000 per year

Job Title: Executive Assistant - Officer Manager

Summary:

Serves as the administrative and functional point person for the CEO and Executive Leadership team's corporate, community, and individual matters to ensure smooth functioning of the team's activities.

Wage Type: Salaried

Essential Duties & Responsibilities:

To perform this job successfully, an individual must be able to perform each of the essential duties satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Manage multiple projects assigned by the CEO.
  • Coordinates calendar, travel, meeting, and schedule arrangements for the CEO and Executive Team, business partners, customers, and candidates.
  • Works closely with other team members on preparation for meetings, presentations or other engagements.
  • Administrative and functional activities include but are not limited to:
  • Taking phone calls; maintaining personal and business files; corporate record keeping for multiple entities; supporting marketing and strategic planning activities; note taking & creating documentation filing, storage & retrieval of business and personal activities.
  • Handles financial and accounting matters for the bank with confidentiality.
  • Prepares and sends business and private correspondence.
  • Supports daily office functions to ensure the organization and staff have an effective work environment. This includes ordering equipment/supplies and managing/monitoring service levels.
  • Serve as the first point of contact for office visitors.
  • Coordinate meetings as needed, with duties that include planning accommodations, menus, space set-up, managing to a budget, coordinating local transportation, and managing audio/visual requirements
  • Coordinate logistics and prepare meeting materials for Board of Directors and Committee Meetings.
  • Works with the Chief People Officer on physical security, reception, general office management, and onboarding.
  • Carries out responsibilities in a manner consistent with our values and operating principles, in accordance with policy and applicable laws, and with a commitment to commitment to continuous improvement and process excellence.
  • Other duties as assigned.

Organizational Structure:

  • Reports to: Chief Executive Officer Indirect to Chief People Officer (for Office Management Duties)
  • Supervises: None

Qualifications:

Education:

  • Bachelor's Degree

Required Knowledge/Skills:

  • Highly proficient in MS Office Suite
  • Requires full-time availability with flexible hours. Requires a desire to learn and expand responsibilities.

Talents:

  • Trustworthy with impeccable moral standards
  • Discrete, reserved and able to handle business, personal, and family information with the highest level of confidence.
  • Professional in appearance and approach
  • Highly organized
  • Able to adapt quickly, handle multiple tasks, and prioritize
  • Self-directed with sound judgment
  • Confident
  • Strong positivity
  • Mission driven, competitive, goal oriented, and motivated to develop themselves and others
  • Energetic, resourceful, and appropriate work intensity to get the work done
  • Strong people acumen and relationship skills; Naturally pre-disposed to quickly establish positive personal and professional relationships

Other:

  • Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
  • Must be able to lift to 20 pounds.

  • Executive Assistant

    2 days ago

    San Antonio, Texas, United States TRDI Incorporated Full time $40,000 - $80,000 per year

    Schedule: Monday - Friday, 20hrs a weekPosition SummaryThe executive assistant will support the organization's senior level management with scheduling, prioritizing, responding to requests, answering and returning phone calls; organizing documents; maintaining records; and other related tasks. To be successful in this role, the executive assistant should be...

  • Executive Assistant

    3 days ago

    San Antonio, Texas, United States U.S. Global Investors Full time $60,000 - $120,000 per year

    Job DescriptionThis position provides high-level administrative support for the day-to-day activities of the Chief Executive Officer (CEO), managing calendars, handling correspondence, arranging travel, preparing documents, and overseeing various administrative tasks to ensure smooth operations, allowing the executive to focus on strategic priorities; acting...

  • Executive Assistant

    4 days ago

    San Antonio, Texas, United States HEB Full time $60,000 - $120,000 per year

    ResponsibilitiesHere at H-E-B, you may be surprised to find designers, buyers, lawyers, accountants, engineers, architects, auditors, technical writers, and EMTs. We need energetic and motivated Partners willing to work hard and have fun, and we welcome you to join our community where People come first. As an Executive Assistant, you'll utilize a high degree...

  • Executive Protection Officer Senior

    4 days ago

    San Antonio, Texas, United States USAA Full time

    Why USAA?At USAA, our mission is to empower our members to achieve financial security through highly competitive products, exceptional service and trusted advice. We seek to be the #1 choice for the military community and their families.Embrace a fulfilling career at USAA, where our core values – honesty, integrity, loyalty and service – define how we...

  • Chief Executive Officer

    3 days ago

    San Antonio, Texas, United States 1LakeDr Full time $200,000 - $500,000 per year

    Chief Executive Officer (CEO)Company:1 Lake Dr.Mission:To pioneer a new asset class in regenerative real estate —the Sanctuary Suburb.A Historic Opportunity to Build the Future of Sustainable LivingAt1 Lake Dr., we are not iterating on the real estate industry — we are re-architecting it.Our mission is to createSanctuary Suburbs: regenerative,...

  • Executive Assistant

    2 days ago

    San Antonio, Texas, United States The START Center for Cancer Research Full time $60,000 - $95,000 per year

    The START Center for Cancer Research ("START") is the world's largest early phase site network, fully dedicated to oncology clinical research. Throughout our history, START has provided hope to cancer patients in global community practices by offering access to cutting edge trials throughout the US and Europe. Today, with over 1,300 studies completed, and...

  • Assistant Field Office Manager

    4 days ago

    San Antonio, Texas, United States Austin Industries Full time $90,000 - $120,000 per year

    Austin Bridge & Roadis currently seeking anAssistant Field Office Managerfor projects inSan Antonio, Texas.We excel at what we do and are looking for talented professionals that want to excel with us.The Assistant Field Office Manager responsibilities are to assist the field office manager with jobsite accounting, personnel functions, and other...

  • Assistant Field Office Manager

    4 days ago

    San Antonio, Texas, United States Austin Bridge & Road Full time $60,000 - $90,000 per year

    Austin Industries is one of the nation's largest, most diversified U.S.-based construction companies. With more than 7,000 employee-owners, Austin Industries provides nearly every type of civil, commercial and industrial construction services through the expertise of our operating companies: Austin Bridge & Road, Austin Commercial and Austin...

  • Office Assistant

    2 days ago

    San Antonio, Texas, United States Correct Cuts Landscape Full time $52,000 - $72,000 per year

    Job OverviewWe are seeking a detail-oriented and organized Office Assistant to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing administrative support and excellent customer service. This position requires strong computer skills, effective communication abilities, and a proactive approach...

  • Office Manager

    2 days ago

    San Antonio, Texas, United States Star Dental Partners Full time

    OverviewPerry Dental Health is now hiring a Full Time Office Manager in San Antonio, TXWe are seeking a positive, professional Office Manager to join our community of collaborative, high-quality clinical, business and operations professionals.Schedule: Monday -Tuesday 7:45-5pm Thursday 6:45-5pm To learn more about this practice, visit:  Full-Time (FT)...