Office Administrator

2 weeks ago

Peoria, Illinois, United States Span America Medical Systems, Inc Full time $40,000 - $60,000 per year

BETTER MOBILITY FOR LIFE

Savaria is a global leader in accessibility and patient care products, designing and building wheelchair lifts, stairlifts, elevators for home and commercial applications, medical beds, therapeutic surfaces, ceiling track lifts and patient slings. Savaria employs 2,450 valued associates globally and has 11+ manufacturing facilities to reach markets in North America, Europe, Australia, and Asia.

SAVARIA PATIENT CARE

Built from a heritage of brands including Span, Handicare and Silvalea, Savaria Patient Care provides products designed for safe patient handling and positive outcomes. Our research and clinically based product portfolio include therapeutic surfaces for pressure management and positioning, a complete range of innovative ceiling and floor lifts and slings. Savaria Patient Care is a division of Savaria Corporation, a global leader in accessibility.

Position Summary

Small office environment seeks a qualified administrator to join our growing team This is not a remote position; however, it is a casual work environment. You will be trained on our proprietary order management system, as well as product knowledge regarding the elevator and lift industry. This position also requires you to perform other office duties and administrative tasks that may be required in a busy office environment.

Essential Duties and Requirements

  • Maintain organized electronic files and records.
  • Scan and attach contracts and other project-related documents.
  • Operate a multi-line phone system, addressing calls promptly and professionally.
  • Respond to inquiries from customers and contractors.
  • Request certificates of insurance from insurance carriers and distribute them to customers.
  • Compile documentation for new projects, ensuring all relevant materials are attached.
  • File project permits accurately.
  • Make electronic bank deposits as required.
  • Verify contract amounts for accuracy.
  • Request and send necessary documents to contractors and customers.
  • Create, proofread, scan, and attach various documents.
  • Handle UPS shipping and logistics.

Mindset, Skills & Education

  • Energetic, eager, tenacious
  • Minimum of 5 years of office experience.
  • Proficient in Microsoft Office Suite, Excel, Adobe, OneDrive, and Outlook.
  • Strong attention to detail is essential.
  • Ability to work independently with minimal supervision.
  • Excellent customer service skills and phone etiquette.
  • Experience in creating service tickets and scheduling services and inspections for technicians.
  • Contact customers regarding overdue payments.

Savaria provides equal employment opportunities and consideration to all qualified employees and applicants, including disabled individuals and veterans. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

  • Office Manager

    7 days ago

    Peoria, Illinois, United States Supreme Accounting & Tax Services Full time

    Office Manager – Accounting & Tax FirmLocation: Peoria, Il | Employment Type: Part-TimeAbout UsSupreme Accounting & Tax Services is a resolute accounting and tax firm, committed to providing dependable financial and bookkeeping services to both individuals and small businesses. Our mission is to deliver exact, prompt, and trustworthy solutions tailored to...

  • Administrative Assistant

    6 hours ago

    Peoria, Illinois, United States Ideal Rentals Full time

    We're looking for a reliable, organized, and customer-focused Administrative Assistant / Leasing Assistant to join our growing team. This role is essential to our day-to-day operations and is a great opportunity for someone interested in property management and real estate.What You'll Do:As the Administrative Assistant / Leasing Assistant, you'll often be...

  • Hospitality Administrative Coordinator

    3 days ago

    Peoria, Illinois, United States Marriot Pere Marquette Peoria Full time

    Position Title: Hospitality Administrative CoordinatorDepartment: OperationsReports To: Director of Operations / Operations ManagerLocation: On-Site (USA)Position Type: Full-Time, Non-ExemptOverviewPeoria Marriott Pere Marquette is actively seeking a dynamic and experienced Hospitality Administrative Coordinator to shape and optimize our hotel's food and...

  • Office Assistant

    2 weeks ago

    Peoria, Illinois, United States Boys & Girls Clubs of Greater Peoria Full time

    About UsThe Boys & Girls Clubs of Greater Peoria provides safe, inclusive spaces and enriching programs that empower youth to reach their full potential. We are seeking a detail-oriented, organized, and tech-savvy Office Assistant to join our administrative team and support multiple departments.Position SummaryThe Office Assistant plays a key role in keeping...

  • Chief Financial Officer

    1 day ago

    Peoria, Illinois, United States Peoria Public Schools District 150 Full time

    PLEASE APPLY AT WWW.PSD150.ORG/EMPLOYMENT FOR IMMEDIATE CONSIDERATIONPOSITION TITLE: Chief Financial OfficerDEPARTMENT: FinanceREPORTS TO: Superintendent of SchoolsSUPERVISES: Departments as defined in the Administrative Organizational ChartPOSITION GOAL: Direct all accounting, computer services, business and financial affairs of the school system consistent...

  • Administrative Assistant

    7 days ago

    Peoria, Illinois, United States AditiStaffing Full time

    Company Description Job Title – Administrative Assistant Duration – 12 monthsSummary:• PeopleSoft Department CUESI - Power & Parts (Caterpillar Used Equipment Services Inc.)• It is a small team in Wearhouse atmosphere • They buy and sell caterpillar material • They sell the materials to suppliers/dealers• Purchasing materials...

  • Administrative Assistant

    2 weeks ago

    Peoria, Illinois, United States Caterpillar Inc. Full time $22 - $32

    Career Area:Business ServicesJob Description:Your Work Shapes the World at Caterpillar Inc. When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other.  We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk...

  • Administrative Assistant

    1 week ago

    Peoria, Illinois, United States OSF HealthCare Full time $52,000 - $53,200 per year

    Total Rewards:"Your life - our Mission"OSF HealthCare is dedicated to provide Mission Partners with a comprehensive and market-competitive total rewards package that includes benefits, compensation, recognition and well-being offerings that focus on the whole person and engage with their current stage of life and career. Click here to learn more about...

  • Administrative Assistant-Part time

    2 weeks ago

    Peoria, Illinois, United States Wellpath Full time $25,000 - $40,000 per year

    Make a difference every day in the lives of the underservedJoin a mission driven organization with a people first cultureExcellent career growth opportunitiesJoin Us And Find a Career That SupportsCaring for overlooked, underserved, and vulnerable patientsDiversity, equity, inclusion, and belongingAutonomy in a warm team environmentGrowth and trainingPerks...

  • Receptionist / Front Office Support

    1 day ago

    Peoria, Illinois, United States Peoria Production Solutions Inc. Full time

    Company Mission:To be the premier employer for individuals with disabilities.Title:Reception / Front Office SupportEssential Duties And ResponsibilitiesAnswer mainline phone and transfers calls.Sort and distribute office mail.Perform clerical duties and administrative support as required: Filing, data entry, maintaining office records.Page employees and...