Payroll Administrator

Overview
Magnera's purpose is to better the world with new possibilities made real. For more than 160 years, the originating companies have delivered the material solutions their partners need to thrive. Through economic upheaval, global pandemics and changing end-user needs, they have consistently found ways to solve problems and exceed expectations. By bringing together these legacy companies, the distinct scale and comprehensive portfolio of products will bring customers more materials and choices. With a combined legacy of resilience, Magnera will build personal partnerships that withstand an ever-changing world.

The Payroll Administrator will manage and process employee payroll, ensuring accuracy, compliance, and timely payment in accordance with federal, state, and company policies.

Responsibilities

• Execute payrolls leveraging current payroll vendors (Ceridian Dayforce) and partner with external payroll consultant to streamline and integrate current processes.
• Oversee successful and on-time delivery of company's monthly and bi-weekly payrolls
• Address all inquiries related to payroll, providing guidance on payroll laws, income taxes, employee benefits, garnishments, reimbursement policies, etc.
• Assist with information for relocation, localization, and expatriate shadow payrolls
• Manage timekeeping approval/validation to ensure payrolls are accurate.
• Support payroll processes related to the company's non-qualified deferred compensation and 401(k) plans, controlling eligibility and vesting, company and employee contributions, and pre-tax/post tax deductions based on location, date of hire etc.
• Maintain strict confidentiality of all human resources, personal, business, and compensation data
• Establish, analyze and update standard operating procedures to reflect new laws and regulations and current processes
• Approve all payroll related cash disbursements.
• Prepare all payroll-related journal entries for Corporate Accounting review and posting.
• Assist Corporate Accounting with quarterly payroll account reconciliation to ensure postings are reflected correctly.
• Responsible for key processes, audits and controls to support Internal Audit and SOX Compliance
• Conduct/communicate regular audit activity and reporting changes in processes that could impact the integrity of the controls
• Monitor and document review of annual SSAE16 reports for key outsourced service providers impacting payroll.
• Serve as payroll subject matter expert & internal support in projects that impact the payroll vendor, system, or processes. Manage all reporting requests, with support from payroll vendor.
• Ensure reporting integrity and timely filing of all W2 relevant data for US employees including Glatfelter Senior Executive Team and newly acquired sites.
• Support stock issuance, vesting, dividends, and other incentive plans specifically designed to incentivize the Executive level of management. Must understand specific tax rules that apply to each plan to validate proper withholdings from employees as required by law to be paid to the federal, state, and local tax jurisdictions.
• Oversee non-qualified supplemental pension payments to retirees, including year-end required reporting
• Support internal/external auditors in conjunction with compliance and internal controls audits, quarterly reviews, annual benefit plan audits, including those associated with 401k plans, pension plans, EEOC, Worker's Comp, R&D Credit, State Ops Reporting, Unclaimed Property, and DOL reporting.
• Act as the liaison with the Benefits Department: Support invoice processing, coordinate weekly funding, and manage vendor relations.
• Provide guidance and respond to inquiries related to payroll and benefits.

Qualifications
EDUCATION & EXPERIENCE:

• College education with a degree in Finance/Accounting preferred.
• 3-5 years of experience working in payroll.
• Experience preparing/processing/verifying multi-site payroll utilizing a payroll processing software (Ceridian Dayforce Preferred).
• Strong knowledge and experience with various tax nuances related to multi-state and multi-FEIN payment processes

Competencies

• Attention to Detail – Ensures accuracy in payroll processing, tax filings, and record-keeping.
• Knowledge of Payroll Laws and Regulations – Understands federal, state, and local tax laws, wage and hour laws, and compliance requirements.
• Confidentiality and Integrity – Handles sensitive employee information with discretion and professionalism.
• Time Management – Meets strict deadlines for payroll processing, reporting, and payments.
• Analytical Skills – Able to identify discrepancies, resolve payroll issues, and interpret data.
• Technical Proficiency – Proficient in payroll systems (e.g., Dayforce), Excel, and other HRIS tools.
• Communication Skills – Communicates clearly with employees, HR, and finance departments regarding payroll matters.
• Problem-Solving Ability – Investigates and resolves payroll-related issues efficiently.
• Customer Service Orientation – Provides timely and helpful responses to employee payroll inquiries

Working Conditions

• The role involves extended periods of computer and desk work.
• Hours: Follows a standard full-time schedule (e.g., Monday–Friday, 8:00 AM–5:00 PM). Overtime may be required during peak payroll periods, such as month-end, year-end, or during audits.
• This position requires working onsite four days per week, with one day remote.