Associate Vessel Administration Coordinator

Now Hiring: Associate Vessel Administration Coordinator – Support Operational Excellence at The Pasha Group
At
The Pasha Group
, we don't just move cargo—we move people, communities, and industries forward. For more than 75 years, we've been a trusted leader in global transportation and logistics, delivering innovative solutions backed by our core values of
Excellence, Honesty & Integrity, Innovation, and Teamwork.
We're looking for a detail-oriented and organized
Associate Vessel Administration Coordinator
to provide essential administrative support to our Vessel Payroll and Crewing Administration team. In this role, you'll help ensure accurate data entry, maintain compliance documentation, and support the seamless flow of vessel operations. If you're reliable, precise, and eager to grow your career in a fast-paced maritime environment, this is the opportunity for you.

Your Role: Organize, Support, and Coordinate
Delivering accuracy and consistency in every administrative detail.

• Payroll & Documentation – Review and reconcile payroll packets and supporting documents for accuracy and completeness.
• Data Entry & Recordkeeping – Enter and update crewmember records, certifications, and compliance documents in internal systems and vessel payroll databases.
• Compliance & Reporting – Process DOT drug testing paperwork, issue random drug testing letters, and maintain compliance with company policies and federal regulations.
• Onboarding & Administration – Assign payroll numbers, assist with onboarding steps, and perform E-Verify checks to ensure smooth crewmember setup.
• Billing & Invoicing – Submit invoices for approval, track their progress, and assist with billing-related documentation.
• Office Operations – File and organize both physical and digital records, respond to phone and email inquiries, and maintain office supply inventory.
• Team Support – Assist with audit updates, contribute to process improvements, and support daily administrative functions to ensure seamless operations.

What You Bring To The Team
A commitment to precision, confidentiality, and teamwork.

• Education – High school diploma or equivalent required.
• Experience – 1+ year of related administrative experience required.

• Skills & Knowledge –

• Strong attention to detail with a high degree of accuracy in data entry.

• Ability to follow verbal and written instructions and work independently.
• Excellent communication and customer service skills.
• Ability to handle confidential and sensitive information with professionalism.
• Basic proficiency in Microsoft Word, Excel, and Outlook.

Why Join The Pasha Group?
At Pasha, your contributions help power our operations and keep our vessels running smoothly around the world. You'll work in a collaborative, supportive environment where accuracy, accountability, and teamwork drive success—and where every role plays a vital part in delivering excellence.

Ready to make an impact behind the scenes?
Apply now to become our next
Associate Vessel Administration Coordinator
—and help us keep maritime operations moving with precision and pride.

Working Environment
This role requires work that may involve the following environmental conditions:

• Corporate office environment

Screening Requirements
Background Checks

Must be fully vaccinated against COVID-19, except as prohibited by law.
The information included in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive or exhaustive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
The salary range listed is based on the geographic zone associated with this role:
Mint Hill, NC
. If you are applying to work from a different location, the salary range may vary to align with the cost of labor and market conditions in that area. For applicants from other zones, we encourage you to reach out to us to confirm the relevant salary range for your specific location. Starting pay will be determined by job-related factors including experience, education, and business needs and may be modified at any time.

Zone 4: $ $23.00

The Pasha Group family of companies are EOE/AA Employers - Minority/Female/Veteran/Disabled/and other Protected Categories