On-Site Administrator

Summary/Objective: The On-Site Administrator provides daily administrative and operational support to the API Operations team located at American Airlines. The position ensures smooth coordination of employee on-boarding and off-boarding processes, documentation, and engagement activities to support a productive and compliant work environment.
Essential Functions: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
HR & Employee Lifecycle Support

• Assist HR with employee timecard management, including tracking, corrections, and verifying attendance records.
• Coordinate with IT on assignment of equipment, including handling shipments of new or returned items.
• Coordinate on-boarding and off-boarding processes, ensuring all required documentation, access, and workflows are completed in a timely manner.
• Support the preparation, organization, and maintenance of personnel files and confidential records.

Security & Access Coordination

• Partner with on-site security teams to manage employee badging, access requests, renewals, and deactivations.
• Track badge status for new hires, terminations, and role changes to ensure accuracy and compliance.

Documentation & Compliance

• Compile, organize, and maintain official documentation related to performance management, corrective actions, and disciplinary matters.
• Ensure all documentation is properly logged, completed, and stored in accordance with company policy and confidentiality requirements.
• Assist managers with creating, distributing, and tracking required forms and notices.

Employee Engagement & On-site Operations

• Coordinate and support employee engagement programs, recognition events, and on-site activities.
• Serve as an on-site point of contact for employee inquiries related to HR processes, scheduling, documentation, and administrative needs.
• Support API leadership with general operational tasks, reporting, and communication needs as necessary.

Competencies

• Previous administrative and/or HR support experience preferred.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent communication and interpersonal skills.
• Ability to handle confidential information with discretion.
• Proficiency with standard office software. Proficiency in HR systems a plus.

Position Type and Expected Hours of Work This is a part-time role of 24 hours per week, during core business hours. This may increase to 30+ hours per week as the role progresses.
Required Skills, Education and Experience
Education

• High school diploma or equivalent required.
• Associate's or Bachelor's degree in Business Administration, Human Resources, or related field preferred.

Experience

• 2+ years of administrative and/or HR support experience required.
• Experience in aviation, logistics, or a fast-paced operational environment, a plus.
• Previous experience handling confidential HR or employee documentation strongly preferred.

Skills & Competencies

• Strong organizational and time-management skills with the ability to manage multiple tasks and deadlines.
• Excellent verbal and written communication skills, with a professional and customer-service–oriented demeanor.
• High attention to detail and accuracy, particularly with documentation and records.
• Ability to work independently on-site and collaborate with cross-functional teams.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and HR/operations systems (ADP, Workday, or similar preferred).
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Problem-solving abilities and a proactive, resourceful approach to daily tasks.

Compensation:
The good faith compensation for this position is $25.00/hr, commensurate with experience.

Who We Are

API is the global leader for crew accommodation solutions, and we are changing the way businesses manage travel. Our technology platform streamlines the entire crew planning process, making day-to-day operations more efficient and elevating the crew layover experience. API's proprietary technology, mobile solutions and our experienced team are positioned to offer our clients a complete, end-to-end platform that integrates seamlessly into their process. We are looking for dynamic, creative, and tech savvy individuals to join our team. If you are passionate about hard work, providing impeccable service, technology, and solutions to our clients then API may be a great fit for you

Other Duties

Duties, responsibilities and activities may change at any time according to business needs.

The performance of additional responsibilities if you are designated as a Data Protection Champion (DPC), Senior Information Risk Owner (SIRO) or Information Assurance Accounting Officer (IAAO).

Work Environment

This position operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand, walk; use hands to finger, handle or feel; and reach with hands and arms.

AAP/EEO Statement

Accommodations Plus International is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, genetic information, arrest record, or any other characteristic protected by applicable federal, state or local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.

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