administrative coordinator

4 days ago

Cincinnati, Ohio, United States -b9f3-4a55-8d59-7f3c0d70914d Full time

ADMINISTRATIVE COORDINATOR- CINCINNATI, OH

ABOUT VALLEY INTERIOR SYSTEMS

Over 40+ years in business, Valley has grown, it has diversified, and it has evolved. While never losing sight of those core values that have made us successful for decades, we continue building upon that foundation and pushing ahead to remain at the forefront of the construction industry.

For years, we have been known for our interior systems throughout the Ohio River Valley. We have since grown to deliver a full line of commercial specialty offerings – inside and out. Our seven branch locations throughout Ohio, Kentucky, and Tennessee, along with Preconstruction and Prefabrication services, look to provide a first-class experience for our customers, employees and valued partners.

We are a company driven by passion, innovation, and a focus on quality- the same characteristics we look for in our employees. Join our team.

ABOUT THE ROLE

The Prefab Administrative Coordinator is responsible for delivering comprehensive administrative assistance to the prefab team. This includes time entry, assisting with project and inventory tracking, and serving as a liaison between team members and other departments to ensure smooth workflow and timely project completion.

WHAT YOU'LL DO

  • Process Weekly Time Entries: Accurately process weekly time entries for all nonexempt PreFab staff, ensuring compliance with company policies and labor regulations.
  • ERP System Management: Set up new jobs and phases in the ERP system to support project tracking and reporting needs.
  • Inventory Management: Update inventory records promptly upon receipt and shipment of materials to maintain accurate stock levels.
  • Billing Support: Assist with billing activities, including preparing and verifying invoices, as needed.
  • Consumables Coordination: Coordinate monthly consumable supply orders from all branches and compile related tracking and usage reports.
  • Fleet Invoice Management: Collect and manage monthly fleet invoices from all branches and ensure accurate entry into the ERP system.
  • Administrative Support: Provide general administrative support to the Office Manager, including document preparation, scheduling, and other clerical tasks as required.

WHO YOU ARE

  • High school diploma or equivalent
  • 1-2 years' experience in an administrative role preferred
  • Basic Proficiency with Microsoft Office Suite.
  • Understanding of Prefab operations and how it relates to the construction process is preferred but not required.

BENEFITS AT VALLEY INTERIOR SYSTEMS (for eligible positions)

  • Competitive Paid Time Off plan
  • Extensive 401(k) plan with matching contributions up to 3.5% of an employee's qualifying income
  • Generous profit-sharing program
  • Medical, dental, vision and life insurance

This position description intends to describe the general nature and level of work being performed by people assigned to this job. It is not intended to include all duties and responsibilities. Duties, responsibilities, and activities may change at any time with or without notice. The order in which duties and responsibilities are listed is not significant.

Valley Interior Systems is an Equal Opportunity Employer who encourages diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, pregnancy, transgender status, sexual orientation, gender, age, disability, citizenship, marital status, military or protected veteran status, hair style/texture, or any other characteristic protected by applicable law.

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